P02 Sources Sought Notice - VAPHS Bulk and Bagged Salt.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* SOURCES SOUGHT NOTICE | Bulk and Bagged Salt | 646

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 19104

SOLICITATION NUMBER* 36C24426Q0971

RESPONSE DATE/TIME/ZONE 09-28-2026 2:00 PM EASTERN TIME, NEW

YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6810

NAICS CODE* 325998

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4

Commodities 1

3900 Woodland Avenue

Philadelphia, PA 19104

POINT OF CONTACT*

Contract Specialist

Tyler Kraft tyler.kraft@va.gov

267-412-6252

PLACE OF PERFORMANCE

ADDRESS VAPHS Warehouse and Salt Bin

Multiple Delivery Locations

University Dr. C

1010 Delafield Road

Pittsburgh, PA 15240 & 15215

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A SOLICITATION

ANNOUNCEMENT.

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists.

Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Commodities 1, is seeking information and potential qualified sources capable of providing the equipment and installation listed below.

Delivery Location

These items will be delivered to the VAPHS Warehouse at the University Dr. Campus, University Dr. C, Pittsburgh, PA 15240 and the Salt Bin at Building 53 located at 1010 Delafield Road Pittsburgh, PA 15215.

General Requirement

The VA Pittsburgh Healthcare System (VAPHS) has a requirement for all materials and travel to provide 50 lb. bags of Ice Beeter Ice Melt or equivalent. Additionally, the VAPHS intends to purchase 350-tons of Bulk Road Salt.

Salient Characteristics

The following salient characteristics have been established for reference for the Bagged Salt:

1. Ice melt shall be delivered on pallets with each pallet weight not to exceed 2500lbs.

(Quantity of fifty sacks weighing 50 pounds each).

2. Containment bags holding ice melt shall be weatherproof and waterproof. Product inside bags shall be dry and not clumped, and immediately usable for specified purposes.

3. Product shall be safe for use on concrete, asphalt, and vegetation.

4. Product shall be in pellet or granular form. Flake product will not be acceptable.

5. Composition shall be one of the following:

- Sodium Chloride and Magnesium Chloride

- Sodium Chloride and Calcium Chloride

- Sodium Chloride and Potassium Chloride

- A mixture of 1-3 above

- Product shall have a built-in corrosion inhibitor.

6. Products shall be fast acting and be able to melt ice down to an ambient temperature of at least -20 degrees Fahrenheit.

The following salient characteristics have been established for reference for the Bulk Salt:

1. The salt shall be de-icing type sodium chloride containing an anti-caking agent, and shall be completely free of dirt, fibers, lint, rainwater, trash, or other foreign matter.

2. The salt shall be effective to a low temperature of -10 degrees Fahrenheit.

3. The salt shall contain no more than 1% water.

Responses to this Sources Sought Notice should include answers to the following questions:

NAICS: 325998

Size Standard: 650 Employees

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI Number, and size of business pursuant to North American Industrial Classification System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service- Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you are a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate any type of award.

(11) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted. Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Tyler Kraft, tyler.kraft@va.gov Responses Due: 09/28/2026 at 2:00 PM Eastern Time

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted at a later date for all qualified interested parties.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.

End of Document