P02 SSN 36C24426Q0794 - Probe Storage Cabinet.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Sources Sought Notice for Probe Storage Cabinet Philadelphia VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 15215

SOLICITATION NUMBER* 36C24426Q0794

RESPONSE DATE/TIME/ZONE 07-28-2026 12:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6530

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4

Commodities 1

1010 Delafield Rd

Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist

Gabriella Byrne gabriella.byrne@va.gov

PLACE OF PERFORMANCE

ADDRESS VA Philadelphia Medical Center

3900 Woodland Ave

Philadelphia PA

POSTAL CODE 19104

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists.

Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Commodities 1 is seeking information and potential qualified sources capable of providing the equipment listed below to be delivered to VA Philadelphia Medical Center, 3900 Woodland Ave, Philadelphia, PA 19104.

Please note that a preference will be given to USA-manufactured equipment, and it will be required for all interested parties to include information where the product offered is manufactured.

STATEMENT OF WORK

1. Project Scope

The VA Philadelphia Medical Center requires two Brand Name or Equal scope cabinets for drying and securing scopes handled by the Sterile Processing Service (SPS). The endoscope cabinet system must be capable of drying and tracking processed surgical equipment and include a locking mechanism to ensure proper security. The system must also provide filtered air circulation into endoscopes. Each unit must meet or exceed the following technical specifications:

- The unit has timed drying and venting cycles

- The unit must include a drying and tracking unit, fan ventilation unit, filter and tubes, cabinet security lock, and a minimum 10-inch touchscreen.

- The unit utilizes high efficiency particulate matter (HEPA) filtered air and HEPA fan unit provides positive pressured air in cabinet o HEPA filtered air should remove 99.9% retention rate of particles less than 0.1µm

- The unit should have a medical-grade plug and be UL approved

- Continuous venting of HEPA filter to provide safe scope storage.

- The unit should include single and double adjustable scope managers adapt to different lengths of scopes.

- The capacity of the ultrasonic must be capable of storing at least 18 scopes

- There must be a removable drip tray

- Dimensions: Must meet or be smaller than the below size requirements due to space limitations:

o External Width: 40 inches o External Depth: 21 inches o External Height: 92.5 inches o Internal Width: 38.50 inches o Internal Depth: 19.25 inches o Internal Height: 88.00 inches NOTE: Must meet or exceed a scope hanging length of 78 inches

- Utility requirements:

o Electrical Requirements for Drying Unit:

120 VAC, 60Hz, 15-amp standard duplex receptacle o Compressor air output:

Drying system should have a maximum PSI of 4 with an average between 2.5-3

PSI

For a 10 minute drying cycle the flow rate should be about 269 L, with a maximum flow rate of up to 45 liters per minute o Compressor decibels:

Should not exceed 62 dB with the drying unit closed o Electrical requirements for cabinet fan ventilation unit:

Voltage rating: 115 VAC Watts: 13.0 W Amps: 0.19 A

- All accessory components required for the ultrasonic to function upon install must be included in this equipment order. This includes any base consumable items, cables and hoses.

2. Warranty

All equipment procured under this contract will have a minimum one-year warranty for all parts and associated fees (i.e., labor and shipping). The one-year support must also include any required Preventative Maintenance requirements to keep the equipment running per the Original Equipment Manufacturer (OEM). Contractor may provide optional add-ons for extended coverage as desired.

Responses to this Sources Sought Notice should include answers to the following questions:

NAICS: 339112 Surgical and Medical Instrument Manufacturing Size Standard: 1,000 employees

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI Number, and size of business pursuant to North American Industrial Classification System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service- Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It may not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted.

Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Gabriella Byrne, gabriella.byrne@va.gov Responses Due: Tuesday, July 28th, at 12:00 PM Eastern Time

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted on SAM.gov under Contract Opportunities at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.

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