Sources Sought Notice - Switchgear Breakers 460 - 36C24426Q0791.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4

3900 Woodland Ave Philadelphia, PA, 19104

POINT OF CONTACT*

Contract Specialist McDaniel Brayboy III mcdaniel.brayboy@va.gov 916-841-7834

PLACE OF PERFORMANCE

1601 Kirkwood Hwy

Wilmington DE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing Brand Name Only Eaton Switchgear Breakers. The breakers will be delivered to the Wilmington VA Medical Center, located in Wilmington, DE 19805.

Statement of Need

Description: Switchgear Breakers

1. Background: The Wilmington VA Medical Center (WVAMC), located at 1601 Kirkwood Highway, Wilmington, Delaware, has identified a critical requirement for the acquisition of three (3) replacement switchgear breakers for Room 143 Mechanical Room. The breakers will support the Facilities Management Service (FMS) electricians and serve as essential backup components for the facility’s electrical distribution system. During recent testing, issues were identified with the existing breakers, and WVAMC currently does not have replacement breakers readily available in the event of a future failure. The subject switchgear is essential to maintaining reliable electrical power throughout the medical center. In the event of a primary power interruption, emergency generator power is supplied through the switchgear to support continued facility operations. Failure of a switchgear breaker could adversely impact the distribution of emergency power and place the medical center at increased operational and life-safety risk. Accordingly, the acquisition of replacement breakers is necessary to ensure equipment availability, minimize potential electrical system downtime, and support the continuity of critical healthcare operations and patient safety.

2. Description of Equipment: The required equipment consists of three (3) Eaton DS-416H switchgear breakers specifically designed and configured for compatibility with the existing switchgear system located in Room 143. Due to the unique design, electrical requirements, and compartment dimensions of the existing switchgear, the breakers must meet precise specifications to ensure proper fit, installation, and safe operation. These replacement breakers will serve as critical backup equipment and provide operational continuity in the event of a breaker failure.

Salient Characteristics:

· Amperage: 1600

· Family: DS

· Trip Function: LSIG

· Poles: 3

· AIC: 42KA at 480V

· Mount Type: Draw-Out

Contractor Responsibilities:

The contractor shall be responsible for reviewing the switchgear requirements and salient characteristics and determining the appropriate, compatible trip unit for the specified DS family switchgear breaker. The contractor shall ensure the proposed trip unit and breaker configuration meet the required 1600 amperage, LSIG trip functions, 3-pole configuration, 42kA AIC at 480V, and draw-out mounting requirements. The contractor shall verify compatibility and provide all equipment necessary to meet the Government’s requirements.

3. Delivery: Delivery required Monday through Friday during normal work hours which are defined at 7:30am to 3:00pm. National Holidays excluded.

No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The POC shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industry Classification code (NAICS) 335313, Switchgear and Switchboard Apparatus Manufacturing. The Small Business Size Standard for this NAICS code is 1,250 employees.

Please answer the following questions:

1. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.)?

1. Is your company considered small under the NAICS code identified under this notice?

1. Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

1. Is the product you are providing information about made by a small business manufacturer or a large business?

1. Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

1. If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

1. If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

1. If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

1. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

1. If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

1. General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

1. Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

1. Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

1. Please provide your Unique Entity ID.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to mcdaniel.brayboy@va.gov no later than, 1:00 PM Eastern Standard Time (EST) on July 28, 2026. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, McDaniel Brayboy III.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date, and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contract Specialist, McDaniel Brayboy III at mcdaniel.brayboy@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.

Sources Sought Notice