36C24426Q0700 SS Notice.pdf

Sources Sought Notice

SUBJECT* Digital non-mydriatic retinal camera suitable for color fundus imaging and Fundus Autofluorescence (FAF) Brand Name for Reference: Canon CR-2 Plus AF with RF Capture

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

18711 36C24426Q0700

06-22-2026 12:00PM EASTERN TIME, NEW

YORK, USA

5 DAYS AFTER THE RESPONSE DATE

541512 Department of Veterans Affairs Network Contracting Office 4 Wilkes-Barre VA Medical Center 1111 E. End Blvd.

Wilkes-Barre, PA 18711

Contract Specialist Joanne Skaff joanne.skaff@va.gov No Phone Calls.

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Butler VA Medical Center Abie Abraham VA Clinic 353 N. Duffy Road Butler PA

POSTAL CODE 16001

COUNTRY USA

DESCRIPTION

The following is a Sources Sought/Request for Information notice. This posted notice is not a Pre- Solicitation or Solicitation document. The government is not currently soliciting bids, quotes or proposals at this time; however, reserves the right to do so at a later date. The Butler VAMC, Butler, PA 16001 has a requirement for a digital non-mydriatic retinal camera suitable for color fundus imaging and fundus autofluorescence (FAF) to be used within their Optometry Department.

*Please Note: any reference to a brand name product herein is provided solely for descriptive purposes and shall not be construed as an intention by the Department of Veterans Affairs to procure that specific product. When a brand name product is identified, prospective offerors shall treat such references as a benchmark for design, performance, or quality standards. *

Please review the salient characteristics required to satisfy this need below:

1. General Requirements

• Must be a digital, non-mydriatic fundus camera capable of capturing diagnostic-quality retinal images without dilating eye drops.

• Must support adult and geriatric patients who can be positioned using a standard chin rest

& forehead rest assembly.

2. Imaging Performance

• Must provide a minimum 45-degree field of view for standard posterior pole imaging.

• Must be capable of imaging pupils 4.0 mm or larger (or better).

• Must produce high resolution color fundus images of diagnostic clarity.

• Must include at least one additional imaging enhancement mode, such as red free, monochrome, or equivalent (vendor’s approach acceptable).

• Automatic or semi-automatic alignment, focus, and exposure features must be available to reduce operator burden, but the design/terminology of these features may vary by manufacturer.

3. Imaging Performance

• Must provide a minimum 45-degree field of view for standard posterior pole imaging.

• Must be capable of imaging pupils 4.0 mm or larger (or better).

• Must produce high resolution color fundus images of diagnostic clarity.

• Must include at least one additional imaging enhancement mode, such as red free, monochrome, or equivalent (vendor’s approach acceptable).

• Automatic or semi-automatic alignment, focus, and exposure features must be available to reduce operator burden, but the design/terminology of these features may vary by manufacturer.

4. Software / Image Capture System

• Must include image acquisition software compatible with the device.

• Software must allow viewing, storage, basic annotation, and export of images.

• Must support industry standard medical image exchange, including:

• DICOM Modality Worklist (MWL) or equivalent method of patient worklist integration

• DICOM Storage for transmission to PACS or VA imaging systems

• Vendor specific names (e.g., RX Capture) are acceptable as long as the functional requirements above are met.

5. Connectivity / IT Requirements

• Must connect to a PC via USB or Ethernet interface.

• Must be compatible with a Windows 10 or later operating environment.

• Must support installation on VA approved networks and comply with local cybersecurity requirements.

6. Physical / Facility Requirements

• Must fit in a standard ophthalmic exam room and be of a size similar to common tabletop fundus cameras (exact physical dimensions may vary by manufacturer).

• Must operate on standard 100–240V AC power

7. Training & Support

• Vendor must provide basic operator training upon installation.

• Must include technical support for setup, configuration, and network/DICOM integration.

8. Delivery & Installation

• Vendor must provide on-site installation or remote commissioning suitable for a healthcare environment.

• Vendor must provide all necessary accessories required for full operation (e.g., chin rest paper, power cables, PC interface cable).

ALL WORK TO BE COMPLETED AT THE FOLLOWING LOCATION:

Butler VA Medical Center Abie Abraham VA Clinic 353 N. Duffy Road Butler, PA 16001

USA

ALL INTERESTED PARTIES MUST ALSO HAVE AN ACTIVE REGISTRATION IN THE SYSTEM

FOR AWARD MANAGEMENT (SAM) DATABASE. TO REGISTER, PLEASE

VISIT WWW.SAM.GOV.

Responses to this notice shall include:

Company Name Address Point of Contact Phone Number Email Address DUNS Number CAGE Code Tax ID Number

** Note: In accordance with the U.S. Supreme Court decision regarding Kingdomware, service disabled veteran owned (SDVOSB) and veteran owned (VOSB), who are interested in this procurement and consider themselves to have the resources and capabilities necessary to provide these services shall be verified by the Small Business Administration (SBA) at the following link to be considered: https://search.certifications.sba.gov/.

Process in 38 U.S.C. 8127(d) whereby a contracting officer of the “Department ” shall award contracts on the basis of competition restricted to small business concerns owned and controlled by veterans, if the contracting officer has a reasonable expectation that two or more small business concerns owned and controlled by veterans will submit offers, and that the award can be made at a fair and reasonable price that offers the best value to the United States.” For purposes of this VA specific rule, a service-disabled veteran-owned small business (SDVOSB) or a veteran-owned small business (VOSB), must meet the eligibility requirements in 38 U.S.C. 8127(e), (f) and VAAR subpart 819.7003 and be listed as verified in the Vendor Information Pages (VIP) database.

End of Document http://www.sam.gov/