36C24426Q0638.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4

POINT OF CONTACT*

Contract Specialist Olivia McDonald olivia.mcdonald@va.gov

PLACE OF PERFORMANCE

University Drive C.

Pittsburgh PA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

SOURCES SOUGHT NOTICE

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY.

This RFI is issued solely for information and planning purposes and shall not be construed as a solicitation or obligation on the part of the Department of Veterans Affairs. No solicitation exists at this time; therefore, no request for a solicitation will be answered.

The Department of Veterans Affairs (VA), Veterans Affairs Pittsburgh Healthcare System (VAPHS), is conducting market research to identify qualified and capable sources (SDVOSB, VOSB, Small Business, and Large Business) that can provide a brand name or equivalent Distribution Systems International, Inc. (DSI) Modumax/Moducore - Custom Supply Storage System that meets the salient characteristics and performance requirements listed below.

VA Pittsburgh Healthcare System (VAPHS)

SCOPE OF WORK AND GENERAL DESCRIPTION

Distribution Systems International, Inc. (DSI) Modumax/Moducore - Custom Supply Storage System Introduction Pittsburgh’s supply room for the Operating Room will be moving locations, and the complete conversion from current wire track shelving to a Custom High Density Basket System. This will consolidate all Operating Room supply inventory into the Center Core for proper storage.

The contractor shall complete “turnkey” installation and assembly. The contractor shall coordinate delivery, unload, and stage equipment upon arrival. The contractor shall provide training and demonstration of the systems used by VA employees.

This requirement is currently aligned to the (DSI) Modumax/Moducore - Custom Supply Storage System, or brand‑name equivalent capable of meeting all salient characteristics detailed in this notice.

Specifications / Salient Characteristics Brand Name or Equal to DSI Modumax/Moducore:

Salient Characteristics:

The required storage system must meet the following minimum essential physical, functional, and performance characteristics to support safe, efficient, and compliant Operating Room (OR) operations:

1. System Configuration & Compatibility

· Modular storage system designed specifically for perioperative and procedural supply management.

· Fully compatible with Operating Room clean central core, sub‑sterile, and supply room workflows.

· Must integrate with existing VAPHS storage layouts without structural modification.

2. Construction & Materials

· Frame and shelving constructed of medical‑grade, corrosion‑resistant steel or anodized aluminum suitable for high‑humidity and high‑turnover Operating Room settings.

· All components must withstand frequent cleaning with VA‑approved disinfectants.

· Smooth, non‑porous surfaces that comply with infection prevention standards.

3. Shelving & Storage Functionality

· Adjustable modular shelving that supports customizable bin/supply arrangements.

· Weight capacity is sufficient for heavy Operating Room supply loads (implant trays, sterile instrument sets, etc.).

· Shelves must allow airflow to support sterile storage requirements.

· Optional accessories (dividers, bins, labeling rails) must be compatible with the system.

4. Mobility & Stability

· Mobile units must include medical‑grade locking casters that provide stability during use.

· Carts must maneuver safely in Operating Room corridors and storage areas without tipping.

5. Dimensional Requirements:

· Units must fit within the existing Operating Room core footprint, including doorways, alcoves, and designated storage zones (blueprint attachment).

· Height must permit safe access by nursing and sterile processing personnel.

· System Dimensions (custom system shall be built):

· Height must be between 73” (inches) and 73.25” (inches).

· Width must be between 18.5” (inches) and 19” (inches).

· Depth must be between 25” (inches) and 25.5” (inches).

· Must have aluminum frames with 1.5” x 1.5” diameter.

· Must have 1” (inch) vertical basket/tray adjustability.

· Supply Room Dimensions:

· Separate attachment ‘OR Clean Core Dimensions’.

6. Infection Control & Cleanability

· Surfaces must be able to withstand daily disinfection per VHA guidelines.

· No seams, gaps, or exposed hardware that could harbor bioburden.

· System must support clean/sterile supply segregation.

7. Safety & Ergonomics

· Design must support safe material handling, reducing staff strain and injury risk.

· Pull‑out components must have safety stops to prevent tipping or accidental release.

8. Durability & Longevity

· Minimum expected service life: 10 years under continuous Operating Room usage.

· Manufacturer must provide warranty and maintenance support consistent with industry standards.

9. Assembly & Installation

· Must be installed without structural modification to walls, floors, or Operating Room infrastructure.

· The Contractor must provide on‑site installation, configuration, and system testing.

· System must be fully operational upon implementation.

10. Documentation & Support

· The Contractor must supply assembly instructions, maintenance recommendations, and replacement part lists.

· Availability of replacement parts must be guaranteed for the life of the product.

· Contractor must provide staff orientation/training on system use and configuration.

Delivery Location Delivery and Installation of all materials to:

Pittsburgh VAMC Attn: Operating Room University Drive C.

Pittsburgh, PA 15240 Deliverables

· Fully installed and operational custom supply storage system.

· Contractor shall complete on-site installation within designated timeframe.

· Contractor shall provide basic training system for VA Pittsburgh staff.

Training:

· Contractor shall provide a one-day on-site instructor-led session of user training upon VA staff request.

· Contractor shall provide a detailed user manual, along with customer support for follow-up training if required.

REQUEST FOR INFORMATION – VENDOR RESPONSE QUESTIONS

Business size/status under applicable NAICS code.

Is the equipment on a Federal Supply Schedule or GWAC? Include schedule number.

Are you the manufacturer or distributor? If not, address the Non-Manufacturer Rule.

If a large business, identify authorized small business distributors.

If a small business reseller, describe any modifications made to items.

Is the item manufactured in the United States?

If subcontracting, list percentage breakdown of subcontracted vs. self-performed work.

Provide general market pricing for research purposes only.

Provide capability statement addressing salient characteristics.

Review the SOW and provide feedback or N/A.

Provide your UEI number.

Submission Instructions Responses must be sent to Olivia McDonald at olivia.mcdonald@va.gov no later than 4:00 PM EST on 06/02/2026.

DISCLAIMER

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses are not offers and cannot be accepted to form a binding contract.

End of Document

Sources Sought Notice