36C24426Q0481.docx

SUBJECT*

Negative Pressure Wound VAC Therapy Rental | Pittsburgh VAMC | Intent to Sole Source

GENERAL INFORMATION

Network Contracting Office 4

1010 Delafield Rd

POINT OF CONTACT*

Arlene Albrite Contract Specialist arlene.albrite@va.gov N/A

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO AWARD SOLE SOURCE: Department of Veterans Affairs (VA) Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4) intends to award a sole source contract with KCI USA, INC. (Doing Business as: Solventum Advanced Wound Care). They are located at 12930 W Interstate 10, San Antonio, TX 78249-2248. The contractor, KCI USA, is the proprietary vendor for the Wound VAC equipment.

The daily rental of Negative Pressure Wound Therapy Units is requested for the VA Pittsburgh healthcare (VAPHC) at Pittsburgh VA Medical Center, University Drive, Pittsburgh, PA 15240 and H.J. Heinz III campus, 1010 Delafield Road, Pittsburgh, PA 15240. VA Pittsburgh has standardized according to the KCI brand Wound V.A.C daily rentals for provision of Negative Pressure Wound Therapy (NPWT) for various applications of wound treatment and this will provide continuity of care. The Wound Therapy System is an integrated wound management system. The V.A.C.® Therapy Units are for use only with proprietary V.A.C.® Therapy dressings (V.A.C.® GRANUFOAM™ Dressings, V.A.C.® GRANUFOAM SILVER™ Dressings, V.A.C. WHITEFOAM Dressings, V.A.C. VERAFLO™ Dressings), PREVENA™ Dressings or ABHTERA™ SENSAT.R.A.C.™ Open Abdomen Dressings and associated disposables utilizing the patented SENSAT.R.A.C.™ technology. KCI is the sole manufacturer of V.A.C.® Therapy products. The daily rentals of the V.A.C. Ulta™ Therapy Units (ULTDEV01/US.P.) is only available through KCI. They are the sole authorized distributor to the Government for the Wound V.A.C. Rentals under FSS contract: 36F79723D0119. A Task Order off contract #36F79723D0119 will include a period of performance of a base, one-year plus four one-year option periods. The NAICS code for this acquisition is 532283 and the standard size is $41.0M.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any responsible firm that believes it can meet the requirements may give written notification and capability statements prior to the response due date and time. Vendors shall indicate if they are the direct supplier of the items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to fulfil the requirements and must include relevant experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services, and customer point of contact.

Responses must include following information:

Response received will be evaluated; however, a determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information provided will not be returned.

Responses are due by Tuesday, April 28, 2026, at 10:00 AM (EST). No submissions will be accepted after this date and time. Responses shall be submitted via email to arlene.albrite@va.gov.

Special Notice Special Notice

Special Notice

STATEMENT OF WORK

Negative Pressure Wound Therapy System (Rental)

The Department of Veterans Affairs, VA Pittsburgh Healthcare System (VAPHS) requires the rental of a negative pressure wound therapy (NPWT) system.

SCOPE

The contractor shall provide daily rental of negative pressure wound therapy device equipment for the VA Pittsburgh healthcare (VAPHC) at Pittsburgh VA Medical Center, University Drive, Pittsburgh, PA 15240 and H.J. Heinz III campus, 1010 Delafield Road, Pittsburgh, PA 15240.

DEVICE REQUIREMENTS

· ULTDEV01/US.P (V.A.C. Ulta™ Therapy Unit, Daily Rental)

· Negative pressure: -75 to -200mmHG

· Provide both continuous and intermittent operation

· Monitors and maintain target pressure

· Alarm notification if equipment malfunctions

DAYS AND HOURS OF OPERATION:

The hours of operation will be 24 hours per day, 365 days per year to include weekends and holidays.

DELIVERY, SET UP AND PICK UP

Contractor must be able to deliver seven (7) days per week, 24 hours per day.

The Contractor shall provide eight (8) spare negative pressure wound vacuum therapy devices at VAPHS location for backup all at no charge: six (6) spares at University Drive campus and two (2) spares at the H.J. Heinz campus. Charges begin once negative pressure wound therapy device is used on a patient. The negative pressure wound therapy device must monitor and maintain target pressure. Once stock negative pressure wound therapy device is placed on a patient, the Contractor shall replace the stock within 24 hours.

When additional multiple negative pressure wound therapy devices are needed, the Contractor shall deliver the device to the designated location within four (4) hours of the rental order being placed by the nursing wound team at VAPHS, University Drive or H.J. Heinz Campus.

The Contractor must pick up negative pressure wound therapy devices that are discontinued for an individual patient within 24 hours of being contacted by the wound team or Patient Care Coordinator (PCC) at the VAPHS- University Drive and H.J. Heinz Campuses.

Service will be provided by the Contractor’s distribution center closest to VAPHS University Drive and H.J. Heinz Campuses.

EDUCATIONAL PROGRAM

The Contractor shall be responsible for in-servicing/providing training to all clinical staff members on each of the contracted products. The goal of the training will be to understand the ordering procedure and protocols, clinical and therapeutic features, benefits of each product, and the appropriate utilization. The Contractor shall provide training to all clinical staff on annual basis or as needed.

CONTRACTOR TRAINING

Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The Point of Contact (POC) must ensure that all contractors are validated in the PIH domain.

• Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the VA point of contact (POC).

Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the POC.

CONTRACTOR BADGES

Contractors shall check in with the VA Police each time they arrive on-site to perform contracted services or to obtain their VA Contractor ID badge from the VA Police. A compliant ID badge must always be worn by Contractors while on VA premises.

INVOICE

Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the technical point of contact. All invoices will be submitted by the fifth workday of the month.

A properly prepared invoice will contain:

1. Invoice Number and Date

1. Contractor’s Name and Address

1. Obligation Order/Purchase Order (PO) Number in accordance with period of performance (POP)

1. Contract Number

1. Itemized report of dates service performed

· Patient’s Initials

· Patient’s Room Number

· Product Serial Number/VAC serial

· Genesis Order Number

· Start and End Dates

· Partial (P)

1. Cost per daily rental

1. Total number of rental days per unit

1. Total amount due

Vendor Electronic Invoice Submission Methods Invoices will be electronically submitted to the Tungsten website at http://www.tungstennetwork.com/uk/en/ Tungsten direct vendor support number is 877-489-6135 for VA contracts. The VA-FSC pays all associated transaction fees for VA orders. During Implementation (technical set-up) Tungsten will confirm your Taxpayer ID Number with the VA-FSC. This process can take up to 5 business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment. In order to successfully submit an invoice to VA-FSC please review “How to Create an Invoice” within the how to guides. All invoices submitted through Tungsten to the VA-FSC should mirror your current submission of Invoice, with the following items required. Clarification of additional requirements should be confirmed with your Certifying Official. The VA-FSC requires specific information in compliance with the Prompt Pay Act and Business Requirements. For additional information, please contact:

Tungsten Support Phone: 1-877-489-6135 Website: http://www.tungsten-network.com/uk/en/ Department of Veterans Affairs Financial Service Center Phone: 1-877-353-9791 Email: vafscched@va.gov

PAYMENT ADJUSTMENTS:

Invoices will be adjusted when the wound vac rental is discontinued and/or patient is discharged, ending the equipment rental charges. The contractor shall be paid only for actual use of the wound vac, not for storage of the wound vac.

Should a system becoming inoperable, the vendor will replace at no cost to the VA.

****Lost wound Vacs: If a wound vac is lost or not returned to the vendor, the wound vac will be placed in the vendor’s system as missing per the date after discharge of the patient or the date it is discovered missing. The price to replace the wound vac will be pro-rated according to manufactured date and replacement cost of the wound vac.

PAYMENTS in FULL/No BILLING VA BENEFICIARIES: The Contractor shall accept payment for services rendered under this contract as payment in full. VA beneficiaries shall not under any circumstances be charged nor their insurance companies charged for services rendered by the Contractor, even if VA does not pay for those services. This provision shall survive the termination or ending of the contract.

· To the extent that the Veteran desires services which are not a VA benefit or covered under the terms of this contract, the Contractor must notify the Veteran that there will be a charge for such service and that the VA will not be responsible for payment.

The Contractor shall not bill, charge, collect a deposit from, seek compensation, remuneration, or reimbursement from, or have any recourse against, any person or entity other than VA for services provided pursuant to this contract. It shall be considered fraudulent for the Contractor to bill other third- party insurance sources (including Medicare) for services rendered to Veteran enrollees under this contract.

CONTRACTOR PERSONNEL SECURITY REQUIREMENT:

The Certification and Accreditation (authorization) (C&A) requirements do not apply. A Security Accreditation Package is not required.

Contractor-owned computer equipment, including laptops, is not permitted to be connected to the VA network.

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