SSN for Chemistry Dosing System and SCS Conveyor System - 36C24426Q0274.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* AcuDose Chemistry Dosing System and SCS Conveyor System 460

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 15215

SOLICITATION NUMBER* 36C24426Q0274

RESPONSE DATE/TIME/ZONE 02-27-2026 12:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4 Commodities 1 1010 Delafield Rd Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist Gabriella Byrne gabriella.byrne@va.gov

PLACE OF PERFORMANCE

ADDRESS

Wilmington VA Medical Center 1601 Kirkwood Highway Wilmington DE

POSTAL CODE 19805

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A SOLICITATION

ANNOUNCEMENT.

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists.

Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Commodities 1 is seeking information and potential qualified sources capable of providing the equipment listed below.

Please note that a preference will be given to US-manufactured equipment, and it will be required for all interested parties to include information where the product offered is manufactured.

Statement of Need

Wilmington VA Medical Center

Title of Project: Brand Name or Equal AcuDose Chemistry Dosing System and SCS Conveyor System and installation for the Wilmington VAMC.

Scope of Work: The contractor shall provide all labor, materials, and expertise necessary to deliver and install two brand name or equal STERIS AcuDose Chemistry Dosing Systems and SCS Conveyor Systems, to include all accessories, during normal business hours.

Background: The Wilmington VA Medical Center located at 1601 Kirkwood Highway Wilmington, DE, 19805, requires procurement and installation of Brand Name Or Equal AcuDose Chemistry Dosing System and SCS Conveyor System on the AMSCO 7052 HP Washer Decontamination Units to replace the current of life washer/disinfectors in the SPS Department. Additional remaining equipment will be procured separately under the Strategic Acquisition Center (SAC) utilizing contract number 36C10G25D0002. This effort supports equipment modernization and reliability to maintain compliance with infection control, patient safety, and VA operational standards.

Salient Characteristics (Equivalent to):

- Acu-Dose Chemistry Dosing System compatible with SCS & AMSCO 7000HP Washers

- SCS Panels and Mounting Kits for Acu-Dose System

- SCS Conveyor System with self-docking transfer cart adapters

- Installation services for SCS conveyor modules

- First Year Preventive Care for AMSCO 7052HP equipment

- Shipping and handling to the Wilmington VA Medical Center

All equipment shall be new, manufacturer-certified, and delivered in accordance with the approved delivery schedule.

Delivery Requirements: Contractor shall comply with the following:

1. Coordinate delivery with VA receiving personnel.

2. Deliver equipment FOB destination.

3. Uncrate, assemble, and install equipment.

4. Perform operational checkout and system testing.

5. Provide on-site demonstrations for designated staff.

6. Initiate first-year preventive maintenance coverage.

7. Delivery must be made no more than 30-60 days from award date, including full installation.

8. Equipment must be delivered to:

SPS Department located in Bldg. 1, Ground Floor

Wilmington VA Medical Center

1601 Kirkwood Highway

Wilmington, De 19805

The period of performance shall begin upon contract award and extend through completion of installation and acceptance. Delivery and installation shall occur within the timeframe specified in the awarded order.

Government personnel, other than the Contracting Officer, do not have the authority to change or alter these requirements. The POC shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification.

Training: The contractor shall provide basic operational training and demonstration for VA staff as part of installation services.

Government-Furnished Property: No Government-Furnished Property will be provided to vendors. Vendor is responsible for necessary tools/supplies for installation.

Security Requirements: The C&A requirements do not apply, and a Security Accreditation Package is not required.

Invoices: Invoices shall be submitted in accordance with VA invoicing procedures and shall reference the applicable contract and purchase order numbers.

Responses to this Sources Sought Notice should include answers to the following questions:

NAICS: 339112

Size Standard: 1,000 employees

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI

Number, and size of business pursuant to North American Industrial Classification System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service- Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted.

Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Gabriella Byrne, gabriella.byrne@va.gov Responses Due: Friday, February 27th at 12:00 PM Eastern Time

DISCLAIMER

Sources Sought Notice All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted on SAM.gov under Contract Opportunities at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.

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