36C24426Q0234.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4 1010 Delafield Road

Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist Doretha Jordan Doretha.Jordan@va.gov

PLACE OF PERFORMANCE

Wilkes-Barre VA Medical Center

Receiving Warehouse

1111 East End Blvd

Wilkes-Barre PA

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

Sources Sought Notice

The Department of Veterans Affairs Wilkes-Barre VA Medical Center Sources Sought

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. This Sources Sought Notice is for market research purposes only and shall not be considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do not submit a proposal or quote. This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this Sources Sought notice. You will not be entitled to payment for direct or indirect costs that you incur in responding to this Sources Sought Notice. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response.

No solicitation exists. Therefore, do not request a copy of a solicitation.

IMP De Mayo Adapt2Fit Modular Knee Positioner (Brand Name Only)

1. INTRODUCTION/BACKGROUND:

1.1. The De Mayo Adapt2Fit Modular Knee Positioner’s intended use is to position the patient’s leg during a surgical procedure, including but not limited to total knee replacement, partial knee replacement, and revision.

2. OBJECTIVE:

2.1. The Department of Veterans Affairs, VISN 04, Wilkes-Barre VA Medical Center hereby referred to as the Wilkes-Barre VAMC, is requesting the Brand Name only acquisition of the following:

3. MAJOR REQUIREMENTS:

3.1. The Contractor/Vendor must complete the following tasks to meet the needs of this acquisition:

3.2. Salient Characteristics for Brand Name IMP De Mayo Adapt2Fit Modular Knee Positioner.

4. POINT OF CONTACT (POC):

4.1. The identified POC and technical representative for this acquisition is:

4.1.1. Name: Bethanna Hughes

4.1.2. Phone Number: 570-824-3521

4.1.3. Email: bethanna.hughes@va.gov

4.2. "No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification."

5. REPORTS/DELIVERABLES:

5.1. Delivery confirmation of equipment and commodities will be made through the Logistics Department of the VAMC Erie (693). This will include documentation of receipt and assignment of a facility based “EE” number for identification and tracking purposes.

5.2. Delivery confirmation of non-equipment/ commodities acquisitions is the responsibility of the receiving Facility and/ or Service.

6. REQUEST FOR INFORMATION – INSTRUCTIONS:

6.1. The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above.

6.2. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339112 (size standard of 800 employees). Please answer the following questions:

6.2.1. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

6.2.2. Is your company considered small under the NAICS code identified under this RFI?

6.2.3. Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

6.3. If not, can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers.

6.3.1. Does your company exceed 500 employees;

6.3.2. Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

6.3.3. Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice;

6.3.4. Obtained an individual or class waiver?

6.4. If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

6.5. If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

6.6. If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

6.7. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

6.8. If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

6.9. General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate any type of award.

6.10. Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to “equal to items” to establish capabilities for planning purposes?

6.11. Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

6.12. Please provide your UEI number.

This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to Doretha.Jordan@va.gov no later than, 16:30 PM Eastern Standard Time (EST) on February 4, 2026. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, Doretha Jordan. Questions or responses will include the Source Sought number in the subject line.

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore they will not be considered for a contract award.

Any interested business concern must submit a no longer that 10-page capability statement addressing its ability to meet the requirements listed above to Capability Statement shall include a statement regarding how the business concern is engaged in wholesale trade and normally sells the item being supplied and how the business concern will take ownership of the items being delivered. Vendors shall also provide certification, evidence that they are an authorized distributor of the Original Equipment Manufacturer.

If a solicitation is issued, information will be posted on the SAM web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Officer at Doretha.Jordan@va.gov.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Background

The De Mayo Knee positioner will be equipment used in the Operating Room during Total Knee Replacement procedures.

This set offers flexibility in adapting to different surgical requirements and anatomies. This set is designed to ensure clear visualization and accessibility during abdominal, orthopedic, and spinal procedures. For a procedure, the OR staff will ensure all components of the set are present and in good conditioning, including proper sterilization of the set. The patient will be positioned appropriately for the procedure and then the vertical and horizontal bars of the frame will be connected and adjusted according to the patient’s anatomy. The appropriate blades for the surgical site will be selected and attached securely to the frame to ensure proper alignment to help secure the frame to the surgical table with the table clamps. This set is compatible with the current set that our OR has and in a time of need it is crucial to have an instrument that is exact or very similar to what we currently have so no time is wasted in continuing with the procedure.

A few things that set this set apart from others is that it:

Surgeons

· Longest length De Mayo Knee Positioner at 32”.

· Extremely stable on the OR Table.

· Positioner supports complete weight of limb.

· Improves case efficiency with surgeons and staff.

· Easy function in the sterile field.

· Having the positioner acts as an additional assistant in the OR.

OR Staff

· Positioner matches length to the table well.

· Single tray creates efficiency when setting up the positioner.

· Reduces staff fatigue during procedures.

· Easy set up in the sterile field over sterile drapes.

· IMP patient protective pads are designed to prevent contact between the patient and the positioner.

SPD

· Breaks down into two pieces.

· Easier to disinfect than longer, one-piece units.

· Simplifies sterilization, increasing turn-around time & productivity.

· Fits into a single sterilization case, allowing for smaller storage spaces.

· Sterile cases simplify blue wrapping for sterilization.

· Sterile cases help reduce the risk of strike-through in blue wraps.

· Sterile case insert fits into sterile container, eliminating blue wrap.

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Sources Sought Notice