P03 LSJ - Steamers - redacted.pdf

Attachment 1: Justification for Limiting Sources for Micro-Purchase Threshold up to the SAT

VHAPG Part 808.405-6 Limiting Sources Page 1 of 3 Revision: 02 Effective Date: 03/02/2026 Acquisition ID#: 36C244-26-AP-2066

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For

Limiting Sources (<SAT)

Acquisition Plan Action ID: 36C244-26-AP-2066

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office

4, located at 1010 Delafield Rd, Pittsburgh, PA 15215, in support of VISN 04 Erie VA Medical Center (Erie VAMC) Nutrition and Food Service department, located at 135 East 38TH Street, Erie, PA 16504.

PR/2237# 562-26-2-700-0082

2. Description of Action: The Erie VAMC has a brand-name only requirement for a Groen

SmartSteam Pro dual-cavity Boilerless electric steamer, with installation for an urgent and compelling procurement.

Order against: FSS Contract Number: 47QSWA21D001S

Name of Proposed Contractor: 11400 LLC Street Address: 2551 Horseshoe Road City, State, Zip: Lancaster, PA 17601 Phone: 717-945-2991

3. Description of Supplies or Services:

The estimated value of the proposed action is

Equipment purchase and installation of one (1) Groen SmartSteam Pro, model (2)GSSP-BL-10ES stacked Boilerless convection steamer with installation at the Erie VAMC to include the following:

1. Groen SmartSteam Pro Convection steamer, electric, stand mounted, double stacked, Boilerless.

a. Model/Part: (2)GSSP-BL-10ES

b. Quantity: One

2. Warranty – one-year parts & labor, five-year cavity warranty

a. Model/Part: N/A

b. Quantity: One

3. Start-up Program - water quality test and water treatment recommendation included, start-up adds additional one-year parts & labor warranty

a. Model/Part: N/A

VHAPG Part 808.405-6 Limiting Sources Page 2 of 3 Revision: 02 Effective Date: 03/02/2026 Acquisition ID#: 36C244-26-AP-2066

b. Quantity: One

4. Install Kit, treated & untreated water connections, GSSP steamers

a. Model/Part: 183345

b. Quantity: Two

5. QTI1+CR Water Treatment System, reduces chloramines, scale, chlorine & sediment

a. Model/Part: 175995 / QTI1+CR

b. Quantity: Two

6. Installation – Uncrate, set in place, connect to utilities, startup and test

a. Model/Part: Install

b. Quantity: One Job

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6.

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405-6(a)(1)(i)(B));

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405- 6(a)(1)(i)(C)); or

Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

5. Rationale/explanation to support cited authority: An urgent and compelling need exists to limit sources to the Groen (2)GSSP-BL-10ES SmartSteam Pro, as this unit is the only known model that fits within the existing kitchen footprint and is fully compatible with the facilities installed electrical and plumbing utilities. Procuring an alternate brand would require infrastructure modifications resulting in delays, increased cost, and disruption to patient meal operations. The existing equipment has experienced a mechanical failure .

Having the equipment down is now impacting daily

VHAPG Part 808.405-6 Limiting Sources Page 3 of 3 Revision: 02 Effective Date: 03/02/2026 Acquisition ID#: 36C244-26-AP-2066 food preparation, and the cooks are struggling to meet mealtime deadlines for residents.

The Erie, PA VAMC’s Nutrition and Food Service department is responsible for serving thousands of meals per year to our Veteran’s being treated at the Erie, PA VAMC and cannot experience full failure of the existing unit. There are less racks available for various food items which require different cooking temperatures. This equipment is required for N&FS to comply with the International Dysphagia Diet Standardization Initiative (IDDSI) standards for food texture modifications. Lead time from the manufacturer to contractor is approximately 6-8 weeks, and delaying procurement will have further negative implications.

6. BRAND NAME ONLY: This buy is estimated to exceed $25,000 and this documentation will be posted along with the RFQ on e-Buy, as required by FAR 8.405-1(e)

7. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

Tyler Kraft Benjamin Villasenor Contract Specialist Contracting Officer NCO 04, Commodities 1 NCO 04, Commodities 1 Date: 03/11/2026 Date: 03/11/2026

BENJAMIN

VILLASENOR

Digitally signed by

BENJAMIN VILLASENOR

Date: 2026.03.11 10:24:52 -04'00'