36C24426B0021_1.docx

SUBJECT*

Replace Building 1 Heat Exchanger

GENERAL INFORMATION

1400 Blackhorse Hill Road

Coatesville PA

CONTACT INFORMATION

Network Contracting Office 4 1400 Blackhorse Hill Road

Coatesville, PA 19320

POINT OF CONTACT*

Contracting Officer Elizabeth Wilson Elizabeth.Wilson6@va.gov 484-641-0594

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

Project No. 542-25-112 – CONSTRUCTION Replace Building 1 Heat Exchangers

THIS OPPORTUNITY IS AVAILABLE ONLY TO SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES. Service-Disabled Veteran-Owned Businesses (SDVOSB) must be certified by The U.S. Small Business Administration Veteran Small Business Certification (VETCERT). This acquisition is conducted in accordance with FAR Part 36 & 14, Invitation for Bid.

This project replaces the two steam-to-water heat exchangers (HX) which provide heating water to the building, the steam control valves for each of the heat exchangers, and the steam condensate pump.

Heat exchanger work: It is anticipated that the HX must be lowered to facilitate future maintenance without major piping impact. Thus, a revised configuration is needed to facilitate easy maintenance. A Conceptual Sketches document, utilizing marked-up photographs, is included in the documentation to provide a recommendation for this reconfiguration.

Steam control valve work: The existing control valves are located at the top of the mechanical room space above the pit and are not very accessible. In this project, the steam control valves must be relocated to be accessible to maintenance. A Mechanical Room Pit Part Plan is included in the documentation to show a recommendation for where to locate the control valves and where to route the steam pipe to facilitate maintenance as well as proper straight lengths of piping in and out of the control valves.

Steam condensate pump work: The existing condensate pump is pressure powered. The new condensate pump is to be electric. The existing flash tank is abandoned and unusable. It must be replaced with a new ASME vessel. Additionally, existing condensate return paths are convoluted, following original paths, and may not be draining properly. This project reroutes the condensate return in the mechanical room to be direct to the new flash tank in the pit. A Mechanical Room Overview Drawing shows the entire mechanical room and is included to show locations requiring rerouting of steam condensate. This drawing shows the location of the pit.

The full detailed scope of work is included in the solicitation. The solicitation documents and drawings will be available for downloading from the website SAM.gov on or about June 8, 2026. Potential bidders are responsible for monitoring this site for the release of the solicitation package and any other pertinent information and updates. The Government will not provide paper copies of the solicitation. Bidders will be responsible for downloading their own copy of the solicitation package, drawings, and subsequent amendments, if any. Telephone, written, facsimile, or e-mail requests for solicitation will NOT be honored. Individual copies of the Bidder’s Mailing List WILL NOT be prepared nor distributed by the Contracting Officer. The solicitation amendments issued to the IFB will be posted to the SAM.gov website and bidders are advised it is their responsibility to obtain and acknowledge all amendments. Any changes to this announcement will be issued through amendment. Paper copies of amendments will NOT be individually mailed.

An organized site visit and pre-bid meeting will be held on June 19, 2026, at 10:00 AM (EST). Contractors are to meet in Building 70 Conference Room at The Department of Veterans Affairs, VA Medical Center, 1400 Blackhorse Hill Road, Coatesville, PA 19320.

While the walk-thru is not mandatory, all bidders, suppliers and subcontractors are strongly encouraged to attend. All requests for information or questions regarding the solicitation must be submitted in writing to the Contracting Officer via electronic mail to Elizabeth.Wilson6@va.gov no later than 4:30 PM EST, July 3, 2026. The VA will respond to Contractor RFIs on or about July 10, 2026. No telephone or fax requests will be honored. Bids are due on July 17, 2026, 10:00 AM via electronic mail to Elizabeth.Wilson6@va.gov. Bid opening will be held on July 17, 2026, details will be provided in the solicitation.

The North American Industry Classification System (NAICS) code is 238220 with a small business size standard of $19 million. The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation. Award of the contract is subject to the availability of FY26 funds. The maximum time for completion of the project is 90 calendar days after receipt of Notice to Proceed. To be considered for award, all prospective contractors MUST be registered in the System for Award Management (SAM) Database at www.sam.gov , MUST be in compliance with VAAR 819.7003 and meet the VETCERT SDVOSB certification requirements per https://veterans.certify.sba.gov/, and MUST meet OSHA/EPA requirements. For SDVOSB VETCERT certification guidelines, you may refer to https://veterans.certify.sba.gov/. To register in SAM, you may go online at https://www.sam.gov. For OSHA information, you may refer to www.osha.gov

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