36C24425Q0966 - RFI - SOURCES SOUGHT - BAGGED AND BULK ROCK SALT - 646.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Bulk and Bag Salt for VAPHS

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 19320

SOLICITATION NUMBER* 36C24425Q0966

RESPONSE DATE/TIME/ZONE 09-24-2025 10:00 AM EASTERN TIME, NEW

YORK, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* 6810

NAICS CODE* 325998

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Regional Procurement Office East (RPOE)

Network Contracting Office 4(NC) 4)

Commodities 1

POINT OF CONTACT*

Contracting Officer

Andrea Aultman-Smith

Andrea.Aultman-Smith@va.gov

484-475-5619

NCO 4, Commodities 1; Coatesville VAMC

Coatesville, PA 19320

PLACE OF PERFORMANCE

ADDRESS VA Pittsburgh Healthcare System (VAPHS)

University Drive Campus

University Drive C

Pittsburgh, PA

POSTAL CODE 15240

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A SOLICITATION

ANNOUNCEMENT.

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Commodities 1 is seeking information and potential qualified sources capable of providing the equipment listed below.

STATEMENT OF NEED

Title of Project: VA Pittsburgh Healthcare System Bagged Salt/Bulk Road Salt

Purpose:

The VA Pittsburgh Healthcare System (VAPHS) has a requirement for all materials and travel to provide 50 lb. bags of Ice Beeter Ice Melt or equivalent. Additionally, the VAPHS intends to purchase 350-tons Bulk Road Salt. Both procurements will be competitively purchased .

Scope:

Delivery of Bagged Salt

1. The Contractor shall deliver 1,764 bags of salt on pallets in Oct to VAPHS Warehouse at the University Dr. Campus, University Dr. C, Pittsburgh, PA 15240. between the hours of 0700 – 1600, Monday through Friday, excluding Federal Holidays. The area of delivery will be easily accessible for the delivery truck. Deliveries outside of the stated hours will only be made by mutual consent between the contractor, VAPHS POC, and the NCO 4 Contracting Specialist or Contracting Officer.

2. Ice melt shall be delivered on pallets with each pallet weight not to exceed 2500lbs.

(Quantity of fifty sacks weighing 50 pounds each).

3. Containment bags holding ice melt shall be weatherproof and waterproof. Product inside bags shall be dry and not clumped, and immediately usable for specified purposes.

4. Product shall be safe for use on concrete, asphalt, and vegetation.

5. Product shall be in pellet or granular form. Flake product will not be acceptable.

6. Composition shall be one of the following:

Sodium Chloride and Magnesium Chloride Sodium Chloride and Calcium Chloride Sodium Chloride and Potassium Chloride A mixture of 1-3 above Product shall have a built-in corrosion inhibitor.

7. Product shall be fast acting and be able to melt ice down to an ambient temperature of at least 0 degrees Fahrenheit.

8. Containers that are not sacks may be considered at the discretion of the Program Point of Contact. If another type of container is accepted, the contractor shall remove the empty containers from the VAPHS at each delivery and properly dispose of the empty containers at no additional cost.

9. Product not in conformity with the Statement of Work is subject to rejection. In the event of a rejected delivery, the Contractor must provide suitable product within two calendar days or rejection at no additional cost to the Government

Delivery of Bulk Road Salt

1. The Contractor shall deliver a total of 350 tons of salt to the salt bin at Building 53.

2. The Contractor shall deliver the salt between the hours of 0700 – 1600, Monday through Friday, except on the following federal holidays (New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day).

3. 175 tons of salt shall be delivered in October, and the remaining 175 tons shall be delivered in mid-January.

4. The salt shall be deicing type sodium chloride containing an anti-caking agent, and shall be completely free of dirt, fibers, lint, rainwater, trash, or other foreign matter.

5. The salt shall be effective to a low temperature of -10 degrees Fahrenheit.

6. The salt shall contain no more than 1% water.

7. If adverse weather conditions preclude delivery at the agreed upon time, the Contractor shall advise VAPHS of the earliest possible time of delivery. In no event shall delivery be completed later than 7 days after order placement.

8. The Contractor shall provide weigh slips to VAPHS at the time of delivery, which lists the amount of salt delivered.

9. VAPHS shall reject salt deliveries that are excessively wet, contaminated with debris, or are caked or frozen. The Contractor is responsible for the cost of removing rejected shipments from VAPHS property.

General

1. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage.

2. The Contractor shall maintain personal liability and property damage insurance.

3. VAPHS reserves the right seek salt delivery services from another vendor if the Contractor fails to perform services in accordance with the contract terms and conditions and charge the Contractor any costs incurred that is directly related to the performance of related services.

Responses to this Sources Sought Notice should include answered the following questions:

NAICS: 325998

Size Standard: 800 Employees

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI Number, and size of business pursuant to North American Industrial Classification System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service- Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted.

Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Andrea Aultman-Smith – Andrea.Aultman-Smith@va.gov Responses Due: Wednesday, September 24, 2025 at 10:00 AM Eastern Time

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted on SAM.gov under Contract Opportunities at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.

End of Document

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award. Responses to this notice are not offers and cannot be accept...