Amendment - Willmington LED Sinage - 36C24425Q0695 0001.docx

VAMC Wilmington, DE Hospital Marquee Signage [SOW]

VAMC Wilmington, DE Hospital Marquee Signage [SOW]

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

06-12-2025

460-25-1-5074-0110 36C244 Department of Veterans Affairs Network Contracting Office 4

3900 Woodland Ave Philadelphia PA 19104

36C244 Department of Veterans Affairs Network Contracting Office 4

3900 Woodland Ave Philadelphia PA 19104 To all Offerors/Bidders

36C24425Q0695 06-12-2025

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 06-19-2025 1:00 PM EDT

FAR 52.212-4(C)

THE ABOVE REFERENCED SOLICTATION IS HEREBY MODIFIED AS FOLLOWS:

1. SOLICITAION OFFER DUE DATE HAS BEEN EXTENDED UNTIL 06/19/2025, ALL OFFERS ARE DUE NO LATER THAN 1:00 PM EST. ALL

QOUTES ARE TO BE SUBMITTED VIA CONTRACT OPPORTUNITIES.

2. THE STATEMENT OF NEED HAS BEEN UPDATED/REVISED. PLEASE REPLACE ORIGIANL WITH THE ATTACHED COPY.

3. PICTURES OF EXISTING SINAGE HAVE BEEN PROVIDED. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

Holly Bricker Contracting Officer

Wilmington, DE VA Medical Center Wilmington, DE 19805

SCOPE OF WORK

For

Wilmington VA Hospital LED Marquee Signage

-- Services --

PROVIDE:

· Wilmington VA Hospital replacement of LED display at the entrance of hospital. The signage project will include fabrication, installation, training, and warranty. The display (and services associated with it) must meet ALL the specifications and requirements set forth below. This is a Brand Name or Equal requirement.

-- Scope of Work --

GENERAL:

The Wilmington, Delaware VA Medical Center intends to issue a service contract. The project consists of:

· 5ft x 30 ft 8mm weatherproof viewable display with vertical miter to appear as one unit.

· Single-faced

· Use existing structure with no modifications.

· Individual dimensional channel letter VA logo located on the top of the display.

· Routed face and illuminated top ID panel with “US Department of Veterans Affairs Medical Center“.

· Aluminum skirting to update the brick structure and including all the different military branch updated logos design i.e. Navy, Army, Marine, Air Force, Coast Guard and Space Force

· OPX Cloud Software OR EQUAL compatible software installed, 100% Cloud Based.

· Updated colors

· Determination of intricate details will be discussed with COR/VA Media department after bid process i.e. sign color, ID panel font, etc.

SPECIFICS:

1. The contractor shall furnish all materials, equipment, supervision, and personnel necessary to accomplish the project as indicated. Work includes but is not limited to trades required for the installation of 5 ft x 30 ft 8mm LED display screen with vertical miter to appear as one unit located at entrance of hospital, using existing structure with no modifications. Including but not limited to general alterations and renovations.

2. Display must be self-contained and able to operate independently without use of any external computer or device to control the display.

3. Replace existing sign cabinets. Design, color of cabinets and font will be determined by COR/VA Media Department

4. Sign Cabinet MUST be weatherproofed.

5. Sign cabinet material: Aluminum extrusion (no frame and skin)

6. Cabinet finish: Electrostatic satin finish in color chosen by COR/ VA Media with no texture and nominal finish thickness so that finish does not materially change finish size.

7. Cabinet face: Must have black finished border surrounding the outer perimeter of the modules so that LEDs are protected by the extrusion framing the outer edges of the cabinet.

8. Service Access: Must be front access for all service with access being via removal of individual modules only. Hinged doors or other methods which require opening all modules for inside access are not acceptable. Rear access is not acceptable. All fasteners/releases must be stainless steel.

9. Power supplies and controller must be inside the cabinet.

10. Ventilation: Must be active ventilation using forced air for circulation (no passive ventilation) and be a 100% front-ventilation system (no cross vent or rear vent) with no filters or required scheduled maintenance of any kind.

11. Display Parts Warranty: five (5) years on all parts from actual manufacturer. No third-party contracts, insurance, service plan or other than an actual manufacturer warranty may be substituted.

12. No display parts exclusions allowed.

13. No limitations on module replacement allowed, a single pixel out/stuck shall be eligible for warranty replacement. No acceptable failure rate warranties shall be accepted.

14. Any components manufactured by others and incorporated into the sign shall also be covered for the full term of the warranty.

15. Warranty parts must include pre-paid shipping both ways for all warranty parts.

16. Parts Availability Warranty: From actual manufacturer. No third-party contracts, insurance, service plan or other than an actual manufacturer warranty may be substituted.

17. Wireless Plan: Life-Of-Sign Data included in purchase of sign and Lifetime Remote diagnostics

18. Legally binding official warranty terms and conditions must be supplied in written form with your bid.

19. Training: One-on-one or small group training by professional trainer, plus lifetime additional training and software support without cost or limitation.

20. Installation: Must be by personnel certified by display manufacturer as being fully factory trained and tested on the specific display type provided. Installation must be completed by the same sign company selling display (no sub-contractors).

21. New displays must be installed on the existing structure using industry standard methods as specified by manufacturer. All mounting hardware must be hidden.

22. Manufacturer must provide complete printed instruction manual for installers with illustrations and directions as said manual must be submitted for review along with your bid, and supplied to end user after sign is installed.

23. Display supplied must be completely FCC compliant, with required 2 part-label on the display, and manufacturer must provide a copy of the accepted FCC testing certificate for the actual model of display provided as part of bid submittal.

24. All work to be performed on Monday through Friday from 7:00 am till 4:00 pm each evening.

25. Safety measures shall be provided throughout the work schedule to minimize risks. All work shall be completed in accordance with the latest VA, local, state, and federal regulations.

SUMMARY OF REQUIRED DOCUMENTS WITH SUBMITTAL:

· Complete manufacturer warranty terms

· FCC Compliance Certificate

· UL Green Listing Copy

· UL-48 Listing Number for Completed Display Assembly

· Engineering certification of wind load rating

· Google Earth Link showing actual selling sign company primary facility location.

· Aerial photo or google link showing actual display manufacturer location (not location of distributor, assembler, sales office, or importer)

· Manufacturers installation manual

· Reference list of 10 similar displays of similar type LED display proposed, currently installed and operating.

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