Fire Door RV FINAL SOW.docx

Statement of Work Fire Door Remediation Department Of Veterans Affairs Wilkes Barre Veterans Medical Center (VAMC) 1111 East End Blvd, Wilkes-Barre Pa 18711

1.0 SCOPE OF WORK:

Provide all parts and labor to correct deficiencies and bring all fire, smoke, hazardous door assemblies into compliance with current regulations found in the latest inspections preformed. Repairs and ratings shall be in accordance with the most recent edition of The National Fire Protection Association’s (NFPA) standard “NFPA 80: Standard for Fire Doors and Other Opening Protectives, Chapter 5 Inspection, Testing, and Maintenance” and The Joint Commission, Environment of Care (EC) standards EC.02.03.05.EP 25. Inspection and testing of door assemblies by qualified person. To comply with National Fire Protection Association (NFPA) 90A; 5.4.7, NFPA 80, and NFPA 105 and Joint Commission Standard EC.02.03.05.

Please note that all the deficient items to be remediated are found in the most recent fire door inspection report. Review the included report photos, descriptions, and spreadsheet to develop pricing, recommendations, and alternate solutions if applicable as part of the proposal.

1.1 The scope of work includes the provision of all labor, materials, equipment, tools, supervision, and quality assurance necessary to correct the attached listing of identified deficiencies at the Wilkes-Barre VAMC. Under this project:

1.1.1 All known deficiencies, as identified in the report and spreadsheet, shall be corrected by the contractor. The contractor shall maintain and provide to the Contracting Officer Representative or designated program representative, a report documenting all corrective actions taken. This documentation shall be maintained by COR or designated program official. The report shall list the deficiency and location and include a general description of work performed and the contractor’s certification of item correction.

1.1.2 Doors requiring removal of Acrovyn must be primed and painted with a color choice provided by the VA.

1.1.3 The report shall be provided to the COR or designated program official within 10 days of physical completion. The report shall be provided electronically in pdf format.

1.1.4 Any work performed which impacts the systems (i.e. Johnson Controls, Metasys, etc.) shall be fully incorporated into the existing system. Fully incorporated is to include the complete installation and operation of fully compatible devices which are tied into the existing system and added to the existing graphical interface programming if appropriate. This work may require the successful bidder to involve the original equipment manufacturer for the performance of the work.

1.1.4 The contractor is responsible for reviewing all items within the contract for assurance that the contractor can meet all required work and inspection criteria.

1.1.5 The contractor shall attempt to bring doors into compliance by adjusting, replacing minor hardware components, recommended corrective action repairs and/or replacements based on the completed report.

2.0 SPECIFICATIONS:

2.1 All work shall be designed and completed in accordance with all applicable Federal, State and Local guidelines/specifications/design standards and in compliance with NFPA, with special emphasis on NFPA 101, 80 and 105 most current editions.

3.0 HOURS OF WORK:

3.1 The Contractor shall coordinate work schedule with the COR or designated Program Official. Work hours are Monday through Friday 8 am – 4:30 pm.

Work may be required to be performed during normal duty hours.

4.0 CONTRACTOR RESPONSIBILITIES:

4.1 The contractor shall be responsible for furnishing all material, labor and/or equipment required to perform all work in this contract. The Government’s review, approval, acceptance of, or payment for services required under this contract shall not be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance with applicable laws for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.

4.2 Accident Reports: The Contractor shall immediately report all accidents resulting in property damage and/or personal injury or death directly to the Government Representative and Contracting Officer.

4.3 The Contractor shall be responsible for complying with all environmental protection regulations promulgated by US Environmental Protection Agency (EPA) and Commonwealth of Pennsylvania Department of Environmental Protection (DEP). Any hazardous materials used by the Contractor in performing this contract shall be properly packaged and stored in a sealed container to avoid spills and shall be promptly removed off post upon completion of the contract. All spills of hazardous materials shall be reported immediately to the Government Representative and Contracting Officer and shall be cleaned up immediately by the contractor at his own expense in accordance with EPA and DEP regulations.

4.4 Hazardous wastes are as defined in EPA regulations 40 CFR 261. The Contractor shall be the official waste generator for any hazardous waste generated through performance of this contract unless specified otherwise in this contract. The Contractor shall not store any hazardous waste in this government property without obtaining prior permission and related instructions from the Contacting Officer. Hazardous wastes shall be moved off post and disposed as they are generated or whenever requested by the Contracting Officer. In no case shall the wastes remain on the government property after completion of this work. It shall be Contractor’s responsibility to comply with EPA 40 CFR 260265 and DER Code 25 CH 75 regulations concerning hazardous waste generation, storage, treatment, and disposal.

4.5 The Contractor shall be responsible for following National Fire Protection Agency (NFPA) 101 Life Safety and maintaining compliance within/around the work area during the performance of any work.

4.6 The Contractor shall be solely responsible for safety during the performance of all work. The Contractor shall coordinate his work with VA Safety through the COR or designated program official. The Contractor shall be responsible for any damage to public or private property resulting from his/her activities and shall repair or otherwise make whole such damage at no cost to Owner.

4.7 The contractor is responsible for transporting and storing all materials required during performance of this contract to and from the Wilkes Barre VAMC, the contractor shall not store any equipment or materials on-site without Program Manager approval. Any storage of contractor owned equipment or materials at the Wilkes Barre VAMC must be approved by the Contract Officer and Program Manager.

4.8 Contractors must be readily identifiable via company badge and/or company branded work shirt.

4.9 As required by the Wilkes Barre VAMC, contractor shall be responsible for all ICRA barriers; acceptable barriers may include but are not limited to Zip walls, Starc walls, rigid wall systems.

5.0 Per VA policy, negative air machines are no longer allowed to exhaust into an occupied space. Contractor must coordinate with the POC prior to deploying negative air machines (HEPA).

5.1 Contractor parking will be provided in the rear of the facility closest. For additional information please coordinate with the POC.

5.0 SPECIFICS:

5.1 PDF spreadsheet Deficiency Report

5.2 Approximately 154 doors identified with various noted inspection report deficiencies such as:

· Clearance issues

· Hardware issues

· Rating label issues

5.2 PDF Fire/Smoke Door Compliance Report for reference. Date range: 2/12/2024 – 2/20/2024.

5.4 PDF Hazardous/Suite Door Inspection Report for reference. Date Range:2/21/24-2/22/24

5.5 PDF Life Safety Plan Dated 3/23/23

6.0 COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

6.1 Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

6.2 "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the inspection, testing and maintenance of fire door assemblies, IAW the most recent edition of NFPA 80.

6.3 The FSEs shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment.

6.4 If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Major repairs IAW of the SOW. Services provided are estimated, actual usage under this CLIN will vary based on agreed upon remediation schedule, pricing, and effort.

Approximately 154 doors This CLIN will be funded as needed, any unused funding will be de-obligated at the end of the performance period. Hourly rates for services under this CLIN are as follows:

Regular: $ Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control Equipment

Inv # Inspect Date

Building

FLR

Location

Type of Door Door Rating

Assessment Comments

Repair comments

12-02a

2/12/24 Wilkes Barre

Undercut

12-02b

Wilkes Barre

12-06

Wilkes Barre

Non latching

11-11

Wilkes Barre

10-17

Wilkes Barre

Non self closing door

8-11

2/13/24 Wilkes Barre

Undercut Vertical gap

7-05

Wilkes Barre

7-07

Wilkes Barre

7-10

Wilkes Barre

Undercut Clearance

7-14

Wilkes Barre

6-01

Wilkes Barre

Insufficient rating on glass - replace

6-06

Wilkes Barre

5-08

Wilkes Barre

Unused strike needs filler plate

5-11

Wilkes Barre

5-12

Wilkes Barre

Latch sticking

5-15

Wilkes Barre

Top gap

4-03

Wilkes Barre

Vertical gap

4-04

Wilkes Barre

Undercut- improper repair

4-05

Wilkes Barre

Undercut- improper repair

4-14

2/14/24 Wilkes Barre

Frame wrapped in plastic

4-27

Wilkes Barre

Frame has plastic wrap on it

4-28

Wilkes Barre

4-29

Wilkes Barre

Non latching Frame wrapped in plastic

4-30

Wilkes Barre

4-34

Wilkes Barre

4-37

Wilkes Barre

Frame has plastic wrap on

4-38

Wilkes Barre

4-39

Wilkes Barre

4-40

Wilkes Barre

4-43

Wilkes Barre

4-44

Wilkes Barre

4-45

Wilkes Barre

4-46a

Wilkes Barre

4-46b

Wilkes Barre

4-48

Wilkes Barre

Clearance

4-49

Wilkes Barre

Improper undercut

4-50

Wilkes Barre

Frame penetration Frame has plastic on

4-51a

Wilkes Barre

4-51b

Wilkes Barre

4-64

Wilkes Barre

No positive latching hardware

4-65

Wilkes Barre

4-67a

Wilkes Barre

Missing parts of hardware/strike

4-67b

Wilkes Barre

Missing parts of hardware/strike

4-68a

Wilkes Barre

Frame penetrations

4-68b

Wilkes Barre

Frame penetrations

3-07

2/15/24 Wilkes Barre

Unused strike needs filler plate

3-14a

Wilkes Barre

Door penetrations Frame penetration Non latching

3-14b

Wilkes Barre

Door penetrations Frame penetration Non latching

3-19a

Wilkes Barre

Non latching- air differential in room

3-19b

Wilkes Barre

Non latching- air differential in room

3-20b

Wilkes Barre

Frame/door penetration Add 3-20a

3-25

Wilkes Barre

Plastic wrap on frame

3-26

Wilkes Barre

Missing hardware screws

3-29a

Wilkes Barre

3-29b

Wilkes Barre

2-02

Wilkes Barre

Frame penetration

2-07

Wilkes Barre

Vertical gap- excessive

2-08a

Wilkes Barre

Vertical gap Undercut

2-08b

Wilkes Barre

Vertical gap Undercut

2-22

Wilkes Barre

Plastic wrap on doors

2-24a

Wilkes Barre

Door penetrations

2-24b

Wilkes Barre

2-26a

Wilkes Barre

Down rods with no latch Door penetration

2-26b

Wilkes Barre

Down rods with no latch Door penetration

2-34a

Wilkes Barre

Vertical gap Multiple door penetrations

2-34b

2/19/24 Wilkes Barre

Vertical gap Multiple door penetrations

2-35a

Wilkes Barre

Multiple door penetrations

2-35b

Wilkes Barre

Multiple door penetrations

2-38a

Wilkes Barre

2-38b

Wilkes Barre

01-01

Wilkes Barre

01-05

Wilkes Barre

No door closer

01-09

Wilkes Barre

Improper undercut repair

01-12

Wilkes Barre

No frame label- storefront aluminum Side lite deficient

01-15

Wilkes Barre

Non latching- door rubs on frame

01-19

Wilkes Barre

01-20

Wilkes Barre

1-23

Wilkes Barre

Non rated/self closing

01-27a

Wilkes Barre

Non latching - binds on other leaf

01-27b

Wilkes Barre

Non latching - binds on other leaf

01-30

Wilkes Barre

Top gap

01-34a

Wilkes Barre

Multiple door penetrations Non latching

01-34b

Wilkes Barre

Multiple door penetrations Non latching

B-02a

Wilkes Barre

B

B-02b

Wilkes Barre

B

B-03a

Wilkes Barre

B

B-03b

Wilkes Barre

B

B-04a

Wilkes Barre

B

Missing strike

B-04b

Wilkes Barre

B

Missing strike

B-05a

Wilkes Barre

B

Non latching Door penetrations

B-05b

Wilkes Barre

B

Xcor FB by CG-24 storage Fire/Smoke Door FD

Non latching Door penetrations

B-07

Wilkes Barre

B

B-13a

2/20/24 Wilkes Barre

B

B-13b

Wilkes Barre

B

B-18a

Wilkes Barre

B

B-18b

Wilkes Barre

B

B-21a

Wilkes Barre

B

B-21b

Wilkes Barre

B

B-23a

Wilkes Barre

B

Undercut Door penetrations Aluminum plates covering holes

B-24

Wilkes Barre

B

No closer Clearance issue

B-29b

Wilkes Barre

B

Missing screw in hinge

B-30

Wilkes Barre

B

Large vertical gap

B-32

Wilkes Barre

B

B-35a

Wilkes Barre

B

B-35b

Wilkes Barre

B

B-43a

Wilkes Barre

B

B-43b

Wilkes Barre

B

B-44

Wilkes Barre

B

Glass non rated

B-53a

Wilkes Barre

B

B-53b

Wilkes Barre

B

B-65

Wilkes Barre

B

No closer

B-33b

Wilkes Barre

B

Hazardous/Suite

6h-1a

No closure

6h-1b

No Closure

6h-2a

Vertical gap

6h-2b

Undercut

5h-1

No door closers

5h-3a

No door closers

5h-3b

No latching hardware

4h-1

Undercut 3/4

4h-3

4h-4

2/21/24 Wilkes Barre

Sterile supply c4-51e

HAZ

Undercut 3/4

4h-6

Wilkes Barre

Suite entrance c4-50a

Suite

4h-11a

Wilkes Barre

Hemodialysis suite entrance 4- 107

Vertical gap Door penetrations

4h-11b

Wilkes Barre

Hemodialysis suite entrance 4- 107

Vertical gap Door penetrations

4h-13a

Wilkes Barre

Suite doors by 4-121

4h-13b

Wilkes Barre

4h-15a

Wilkes Barre

Suite doors by a4-08

Vertical gap Mechanical hold open

4h-15b

Wilkes Barre

Vertical gap Mechanical hold open

4h-21

Wilkes Barre

Storage n4-90

4h-22

Wilkes Barre

Recovery n4-86

No closer Non latching

4h-29

2/22/24 Wilkes Barre

OR storage n4-120

4h-30

Wilkes Barre

Center clean core back hall a4-63

No latching hardware

3h-1

Wilkes Barre

Dry storage a3-47 to main hall

Door no longer present- print wrong

Inv # Inspect Date

Building

FLR

Location

Type of Door

UL Labels Door Rating

Assessment Comments

4h-4

Wilkes Barre

Sterile supply c4-51e

Undercut 3/4

4h-6

Wilkes Barre

Suite entrance c4-50a

4h-11a

Wilkes Barre

Hemodialysis suite entrance 4- 107

Vertical gap Door penetrations

4h-11b

Wilkes Barre

Hemodialysis suite entrance 4- 107

Vertical gap Door penetrations

4h-13a

Wilkes Barre

4h-13b

Wilkes Barre

4h-15a

Wilkes Barre

Vertical gap Mechanical hold open

4h-15b

Wilkes Barre

Vertical gap Mechanical hold open

4h-21

Wilkes Barre

Storage n4-90

4h-22

Wilkes Barre

Recovery n4-86

No closer Non latching

4h-29

Wilkes Barre

OR storage n4-120

4h-30

Wilkes Barre

Center clean core back hall a4-63

No latching hardware

3h-1

Wilkes Barre

Door no longer present- print wrong

3h-2

Wilkes Barre

Missing closer

3h-10

Wilkes Barre

Soiled utility 3c-69

3h-11

Wilkes Barre

Physical therapy CLC 3-114

No latching hardware Hold open closer

3h-13

Wilkes Barre

Storage 3-112

2h-5

Wilkes Barre

Radiology check in n2-85

Double dutch door-no closer

2h-6

Wilkes Barre

File room to office n2-94

2h-7

Wilkes Barre

Storage room 205 by hot lab

No closer

2h-12

Wilkes Barre

Recreational CLC therapy 2- 114 by storage

Hold open closer

1h-1a

Wilkes Barre

Storage n1-95 outside canteen

No closer on either leaf

1h-1b

Wilkes Barre

Storage n1-95 outside canteen

No closer on either leaf

1h-2

Wilkes Barre

Electrical storage n1-92

GH-3a

Wilkes Barre

G

Double door EMS storage

GH-3b

Wilkes Barre

G

Double door EMS storage

GH-4

Wilkes Barre

G Consult 2 by pharmacy NG- 129b

No closer