36C24425Q0537.docx

SUBJECT*

Pathology & Laboratory Microscope - VA Pittsburgh

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4 VA Pittsburgh Healthcare System 1010 Delafield Rd Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist Stanley Kwasny stanley.kwasny@va.gov 412-822-3781

PLACE OF PERFORMANCE

VA Pittsburgh Healtcare System

Pittsburgh VA Medical Center - University Drive

University Drive C

Pittsburgh PA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

THE FOLLOWING IS A SOURCES SOUGHT/REQUEST FOR INFORMATION NOTICE. THIS POSTED NOTICE IS NOT A PRE- SOLICITATION OR SOLICITATION DOCUMENT. THE GOVERNMENT IS NOT CURRENTLY SOLICITING BIDS, QUOTES OR PROPOSALS AT THIS TIME; HOWEVER, RESERVES THE RIGHT TO DO SO AT A LATER DATE.

SCOPE:

The Hematology Department of the Pathology & Laboratory Medicine Service (P&LMS) at the VA Pittsburgh Healthcare System (VAPHS) is requesting the purchase of a new microscope. This equipment will be solicited and awarded together. The new microscope is necessary for daily patient slide reviews by the staff and QA technologist. The microscope components and systems will meet all specifications as described in this document.

The supply acquisition does not involve connection of contractor-owned IT devices to the VA internal network; therefore, the C&A requirements do not apply, and a security accreditation package is not required. The instruments to be purchased does not have the ability to store any data, nor interface to the VA network, nor accept patient demographic information in any way.

GENERAL REQUIREMENTS:

1. Specifications as set forth in this proposal are minimum specifications and shall not be construed as limiting the overall quality, quantity, or performance of the instrument.

2. The offeror shall meet or exceed the minimum requirements and shall be held responsible for the performance and overall quality of the requested instrument during the instrument’s warranty period.

3. The instruments, based upon the specifications requested, shall be the newest and the most current model. A refurbished is not acceptable.

4. One (1) standard microscope

INSTRUMENT REQUIREMENTS FOR MICROSCOPE:

1. Standard Microscope

a. Frame with at least 5-postion Nosepiece

b. LED Illumination

c. US style 3-prong power cord

d. Objective Lenses: 4x, 10x, 40x, 50x oil and 100x oil

e. Adjustable nose piece with dual ocular lenses

f. Thick, left release single slide holder

g. Low torque mechanical wire stage

h. Rubber caps on control knobs, thin set of 2

i. Screw for fine focus

j. Fine focus knob

k. Tilting binocular Obs tube, 5-35 degrees movement,reverse

l. Eyepiece, 10x w/ Φ=24mm t=1.5mm Retical Shelf

m. Polarizer for transmitted light, 45mm, size to fit in light well

n. Polarizer for filter slot

o. Dust cover that is anti-static

INSTALLATION, INCLUDING VERIFICATION/VALIDATION, TRAINING:

1. The vendor/distributor and/or the manufacturer must provide all necessary procedure manuals, troubleshooting manuals and operator manuals.

2. Installation of microscopes shall be included in the quote. Installation shall be performed by the Contractor or by a sub-Contractor who is certified on the Contractor’s equipment.

DELIVERY:

1. All equipment deliveries must be coordinated with the Biomedical department prior to delivery. Failure to do so may result in the return of the equipment at vendor cost.

2. Location

a. Pittsburgh VA Healthcare System University Dr Pittsburgh, PA 15240

REPAIR AND MAINTENANCE:

1. Manufacturer will provide troubleshooting manual.

2. The VAPHS Bio-Medical Department shall manage the service and repair contract on the equipment.

3. The manufacturer should define maintenance requirements and indicate what maintenance is performed by the user.

ALL INTERESTED PARTIES MUST ALSO HAVE AN ACTIVE REGISTRATION IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE. TO REGISTER, PLEASE VISIT WWW.SAM.GOV.

Responses to this notice shall include:

Company Name Address Point of Contact Phone Number Email Address DUNS Number CAGE Code Tax ID Number

** Note: In accordance with the U.S. Supreme Court decision regarding Kingdomware, service disabled veteran owned (SDVOSB) and veteran owned (VOSB), who are interested in this procurement and consider themselves to have the resources and capabilities necessary to provide these services shall be verified in Veteran Small Business Ceritfication (VetCert) Registry as follows to be considered: https://veterans.certify.sba.gov/ .

Process in 38 U.S.C. 8127(d) whereby a contracting officer of the “Department ” shall award contracts on the basis of competition restricted to small business concerns owned and controlled by veterans, if the contracting officer has a reasonable expectation that two or more small business concerns owned and controlled by veterans will submit offers, and that the award can be made at a fair and reasonable price that offers the best value to the United States.” For purposes of this VA specific rule, a service-disabled veteran-owned small business (SDVOSB) or a veteran-owned small business (VOSB), must meet the eligibility requirements in 38 U.S.C. 8127(e), (f) and VAAR subpart 819.7003 and be listed as verified in the Veteran Small Business Certification (VetCert). Please provide answers to all questions below regarding your firm’s Socio-Economic status pursuant to North American Industrial Classification Code (NAICS) 334516; Analytical Laboratory Instruments Manufacturing:

1. Is your business a small business under NAICS 334516? YES ______ NO ______

2. Is your firm a Veteran-Owned Small Business? YES ______ NO ______

3. Is your firm a Service-Disabled Veteran-Owned Small Business? YES ______ NO ______

4. Is you firm a certified HUB Zone firm? YES ______ NO ______

5. Is your firm a Woman Owned business? YES ______ NO ______

6. Is your firm a Large Business? YES ______ NO ______

7. Do you have a GSA/FSS schedule for these items? YES______ NO______

Schedule Number: ___________________

Expiration Date: _____________________

Please provide a capability statement as well as any relevant literature addressing your organization’s ability to supply the required services/items. Also, please include a point of contact name, phone number and email address.

Note: Questions regarding this notice should be addressed to Stanley Kwasny via email only.

NO PHONE CALLS WILL BE ACCEPTED REGARDING THIS REQUIREMENT.

Please submit all responses to this notice via e-mail to:

Stanley Kwasny Contract Specialist stanley.kwasny@va.gov

Responses to this Sources Sought Notice are required no later than 12:00 PM Friday, April 18, 2025.

End of Document

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