ATTACHMENT A_S05_Solicitation Questions_Q0439.docx

Performance Work Statement Questions:

1. Mulching Status: Has the mulching for this year already been completed, or is it still pending?

Answer: No, mulch has not been done this year.

2. The pricing document has dates of 6/2/2025-6/1/2026 and the Quantity 12 and the Unit as Month. Do we need to include Snow/Ice for the winter months? Or do we price all 12 months for Landscaping? It is not mentioned in the PWS.

Answer: Landscaping Only.

3. Retention Pond Maintenance – Phase II Scope The PWS outlines a two-phase approach to the hospital’s largest retention pond, including vegetation preservation and restoration. We would appreciate clarification on the following:

· Can the Government provide a current inventory or map of existing aquatic and marginal plant species within the pond?

Answer: Yes. See Attached.

· Will there be a baseline inspection report or assessment provided to define what qualifies as “dead or dying specimens”?

Answer: No. Complete clearing & rebedding of proper plants.

· Are there any plant density requirements or target coverage ratios (e.g., % aquatic coverage) for restored vegetation?

Answer: 0%. Yes, per DNREC guidelines.

4. Stormwater Inlets and Biofiltration Units Per PWS Section 1.1.10, the contractor is responsible for semi-annual cleaning of stormwater inlets and biofiltration devices:

· Could the Government provide a site plan or schematic identifying the quantity and physical locations of these structures?

Answer: The station is unable to provide this at this time.

· Are any confined space protocols or permits required for inlet or oil-water separator access?

Answer: No.

5. Access & Work Hour Flexibility The PWS indicates standard working hours are 8:00 AM – 4:30 PM, Monday–Friday:

· Will there be access restrictions or escort requirements outside these hours for special landscaping needs or weather-dependent tasks?

Answer: No. Contractors will need to notify facility staff who in return will inform Camps PD.

· What is the process for requesting authorization for weekend or early-morning access (e.g., leaf removal during peak fall)?

Answer: Same Answer

6. Tranquility Garden – Role Clarity Given the collaborative intent behind the garden’s use for therapeutic purposes:

· Could you please clarify if VA staff will direct seasonal planting plans, or should the contractor assume responsibility for annual layout and design?

Answer: Contractor to design layout.

· Will plant material or costs for raised beds be reimbursed separately or considered part of the fixed service?

Answer: The raised beds are taken care of by CLC Staff and residents.

7. Can we schedule another time for a walk through.

Answer: No. The only walk through was scheduled for 05-08-2025.

Prior Contract Inquiries:

1. Who is the incumbent?

1. What is the most recent contract number and number of options exercised?

1. What is the total value of the most recent contract?

1. Previous Award Amount: Could you please provide the total amount awarded for the previous iteration of this contract?

Answer: All questions regarding the previous contract must be obtained through a FOIA Request.