36C24425Q0398.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24425Q0331.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025- 03 effective January 17th, 2025, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed as a total Small Business (SB) Set-Aside. The NAICS Code is 561621, and the Product Service Code (PSC) is H312 with a business size standard of $19 million.

The NCO4 Contracting Office is seeking to obtain Fire Alarm and Suppression Inspection, Maintenance, and Testing Services in accordance with the statement of work.

Service Contract Act Wage Determinations applies to this acquisition and will be incorporated into the resulting contract.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in the solicitation. All quoters are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided. The quoter is responsible for any quote preparation and/or submission costs.

The period of performance (POP) in the attached schedule is an estimate. The contract is anticipated to be a five year Indefinite Delivery Indefinite Quantity at firm fixed price with an estimated period of performance from 4/1/2025 to 3/31/2030.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov.

Offerors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4. Questions may be sent via email to Nicholas Guzenski at nicholas.guzenski@va.gov. No questions will be answered after the question submission deadline: March 5th, 2025, at 2:00 PM Eastern Time.

Quote Submission Instructions:

A. Failure to follow the instructions below may result in elimination from award consideration or a non-compliant determination.

1) Quotes shall be submitted through email only. Multiple emails are allowable if necessary due to document size limitations.

2) All quotes shall include one (1) separate electronic copy of each of the Section listed below. The Sections must be clearly identified as described below (either as the title of the document or on the actual document).

3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may be considered non-compliant and not evaluated.

B. Section I Administrative/Regulatory. Page limit: None.

1) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

http://www.sam.gov/

2) The offeror shall include a narrative regarding subcontractors. This narrative shall describe what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor’s business name and UEI. If the offeror does not plan to use subcontractors, they need to respond accordingly.

3) Quoters must include the solicitation number; The deadline specified in the solicitation for receipt of offers; The name, address, and telephone number of the offeror; The SAM Unique Entity Identifier (UEI); and include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

4) The offeror shall submit any completed fill-ins from the solicitation in this section as they may apply, including FAR 52.212-3 paragraph (b) and acknowledging any amendments.

C. Section II Technical. Page limit: 10 pages including any coversheets and table of contents.

1) The offeror shall submit a narrative demonstrating a clear understanding of the services required, and describing the process the offeror proposes to perform the services outlined in the SOW. This narrative shall not be a direct copy of the SOW.

D. Section III Past Performance. Page Limit: 4 pages including any coversheets.

1) The offeror shall submit a past performance narrative of up to three commercial projects completed within the last three years which are similar in size and scope to the services outlined in this solicitation. Include a description of work, the results of work, and the dollar value of each project.

2) In the case that an offeror does not have a record of relevant past performance, or if information on past performance is not available, the offeror will include a statement indicating so in this section.

3) The evaluator shall submit Past Performance Questionnaire (Attachment B) with their quote. Offeror(s) shall provide up to three (3) references, preferably of Government work, performed in the last three (3) years. Past performance information shall be recent (performance within the last three years) and relevant to this scope of work. All past performance references shall be completed by the evaluator and include name of client, customer point of contact, customer telephone number, contract number, award amount, project/service location, and other information relevant to this quote.

4) The apparent awardees past performance will be evaluated as part of the contractor responsibility determination to ensure the presence of an acceptable performance record in accordance with FAR 9.104-1. The Government reserves the right to seek past performance information from any sources not included in your past performance and available to the Government to include, but not limited to, CPARS or other databases; interviews with Program Managers, customers, and Contracting Officers; and references provided by the contractor.

E. Section IV Price. No page limit. Please note, this section is not sent to the technical evaluators.

1) Offerors are required to complete the pricing information found in the schedule of the solicitation. Line items shall not be edited. Pricing per unit and total per line are required as well as contract total.

2) Offerors are required to include hourly rates for additional repairs/services for

CLIN 0006

a. In order to evaluate the total price using the quoted hourly pricing described in the scheduel, the Contracting Officer will use a flat number of hours for each rate, CLIN and quote. That number will be set as follows for each year:

Regular time: 68 hours Overtime: 16 hours Holiday/Weekend/Night: 16 hours

The number of hours will then be multiplied by each of the hourly rates quoted by the vendor and be used to determine a total quoted price for evaluation purposes only. For example:

CLIN 0006:

Rate for Regular time $2 x 68 hours = $136 Rate for Overtime $3 x 16 hours = $48 Rate for Holiday/Weekend/Night $4 x 16 hours = $64

Total price for CLIN 0006 for evaluation purposes: $248.00

This value will be included in the vendor’s quote as CLIN 0006 (for price evaluation purposes only) and then added with the rest of the vendor’s quoted price (for evaluation purposes only).

The number of hours provided in this calculation are estimates only and provided for price evaluation purposes only. There is no guarantee that these hours will be used or will be a minimum or maximum expectation of future work.

II. Evaluation of Quotations

Quotes will be evaluated in accordance with the criteria set forth below. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, prospective offerors are encouraged to submit initial quotes that represent the best terms and conditions of the offeror.

1) Quotes will be comparatively evaluated in accordance with FAR 13.106-2(b)(3).

2) Quotes will be reviewed for completeness and for compliance with the solicitation before the comparative evaluation analysis. Only complete quotes in compliance with the solicitation will be comparatively evaluated based on the following sections of each quote’s submittals: Technical, Past Performance, and Price. Any offeror without a record of relevant past performance will not be evaluated favorably or unfavorably.

3) Comparative Evaluation Process:

a. Quotes will be directly compared with another in a uniform and fair manner to determine which quote provides the government the best value in terms of Technical, Past Performance, and Price. Quotes will be evaluated in no preference or order. After evaluating two quotes side by side and determining one to provide the best value, it will then be compared side by side with the next quote until all complete and compliant quotes have been evaluated and one quote is determined to provide the best value to the government. Award will be made to the responsible offeror who provides the best value to the government at a price which can be determined as fair and reasonable.

36C24425Q0398

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 28

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244

Department of Veterans Affairs

Network Contracting Office 4

1010 Delafield Rd

Pittsburgh PA 15215

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion, invoice due within 30 days

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

B.2 PRICE/COST SCHEDULE

Minimum Guarantee $2,500.00

Estimated Contract Maximum $500,000.00

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

5.00 JB _____________ ____________

Annual Fire Alarm Inspection, Testing, and Maintenance in accordance with the statement of work.

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control Equipment

LOCAL STOCK NUMBER: CLIN 0001

Annual Fire Suppression Inspection, Testing and Maintenance in accordance with the statement of work.

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control

LOCAL STOCK NUMBER: CLIN 0002

Annual portable fire extinguisher inspection in accordance with the statement of work.

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control

LOCAL STOCK NUMBER: CLIN 0003

10.00 JB _____________ ____________

Semi Annual Overhead Kitchen Suppression Testing in accordance with the Statement of Work.

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control

LOCAL STOCK NUMBER: CLIN 0004

10.00 JB _____________ ____________

Annual Fire Alarm Central Station Monitoring Inspections. There are 2 central monitoring stations that need to be inspected annually.

PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control

1.00 LT _____________ ____________

Fire Alarm and Suppression System Repairs in accordance with the Statement of Work.

Regular Time $__________ per hour Night and Weekend $__________ per Hour Overtime Rate $ __________ per Hour PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: H312 - Inspection - Fire Control

LOCAL STOCK NUMBER: CLIN 0006

GRAND TOTAL ____________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: Wilmington VAMC 1601 Kirkwood Highway Wilmington, DE 19805

USA

5.00

0002 SHIP TO: Wilmington VAMC 1601 Kirkwood Highway

0004 SHIP TO: Wilmington VAMC

10.00

0005 SHIP TO: Wilmington VAMC

10.00

0006 SHIP TO: Wilmington VAMC

0.00

Fire Alarm and Sprinkler Inspection, Testing, and Maintenance (ITM) Statement of Work

GENERAL

Contractor shall provide all labor, materials, tools, and test instruments required to inspect, test, maintain and repair the fire alarm system, and the fire alarm central annunciation system, and all applicable components associated, in accordance with NFPA 72 and NFPA 25.

1. Scope. Contractor shall provide labor and materials for the testing of the Notifier System with related components, the fire sprinkler system, and the standpipes and fire pump at the Wilmington VA Medical Center as indicated herein.

2. Description of Work.: The Prime Contractor shall be a certified “Notifier System” contractor and shall not subcontract any part or parts of this contract. The VA adheres to the most current NFPA Standards. Therefore, the contractor shall perform annual tests and inspections on the fire alarm and sprinkler system in accordance with the most current National Fire Protection Association (NFPA) Standards, recommendations, manufacturer’s recommended procedures, and following the frequency standards required by The Joint Commission on Accreditation of Healthcare Organizations (TJC).

3. The contractor shall deliver an electronic written (not handwritten) record, in conjunction with its digital file, which shall describe the test and inspection results, and services performed.

This report shall be detailed based on the Elements of Performance (EP) specified by The Joint Commission. It is to include the name, number, and location of the device of activity, date of activity, required frequency of activity, NFPA standard referenced for activity, TJC Element of Performance referenced for the activity, results of the activity and name/contact information including affiliation of the person who performed the activity. If the contractor wishes to barcode devices in an effort to ensure test reports are accurate, the contractor shall ensure they have enough staff to conduct this activity while ensuring the inspection is completed within required the required timeframe. In addition to an EP-based report, the contractor shall also provide a spreadsheet database file of all testable items which may be cross-referenced by device number to the EP-based report. Each EP based report shall only show test result for that EP. For example, Supervisory signal device testing results should not be intermixed with waterflow devices, and so on.

The contractor will provide an Inspection and Testing schedule no less than sixty (60) days prior to the quarter of the required inspection and testing date.

Testing and Inspections shall be performed as required per the most current edition of the NFPA Standard. Testing frequencies at the Main Medical Center, Community Living Center and all on-campus buildings are to be as follows:

Standard EP Inspection and Test Frequency EC.02.03.05 1 Supervisory Signals Quarterly EC.02.03.05 2 Waterflow Devices and Tamper

Switches Semi-Annual

EC.02.03.05 3 Duct Detectors, Heat Detectors, Pull Stations, Smoke Detectors

Annually

EC.02.03.05 4 Audio/Video Devices, Speakers, Door Releasing Devices

Annually

EC.02.03.05 5 Off-site Transmission Annually

EC.02.03.05 9 Main Drain Flows Annually EC.02.03.05 10 Fire Department Connections Quarterly EC.02.03.05 11 Fire Pump Test Under Flow Annually EC.02.03.05 12 Standpipe Flow Test 5 Years (2027) EC.02.03.05 13 Kitchen Suppression Semi-annual

Testing Semi-annual

EC.02.03.05 14 Gaseous Systems N/A EC.02.03.05 16 Portable Fire Extinguishers Annual

Inspection Annually

EC.02.03.05 19 Smoke Detection Shutdown Devices for

HVAC

Annually

EC.02.03.05 20 Horizontal, vertical roller, and slider doors

Annually

Work performed as a result of misuse, abuse, vandalism or negligence is not covered by this agreement and will require a separate purchase order, issued only by approval of the Contracting Officer prior to the performance of the work.

The resulting contract will be a five-year, firm-fixed-price Indefinite Delivery - Indefinite Quantity (IDIQ) contract.

FIRE ALARM AND SPRINKLER INSPECTORS

Inspection – Fire Alarm inspection services shall be performed in accordance with the latest edition of NFPA 72, Testing and Maintenance of Fire Alarm Systems, including appendices.

Sprinkler System inspection services shall be performed in accordance with the latest edition of NFPA 25, Testing and Maintenance of Water-based Sprinkler Systems, including appendices.

Report – Fire Alarm inspection reports shall be submitted to the requesting agency on the “suggested form”, as found in NFPA 72 and NFPA 25 or Program POC authorized equivalent.

Hours Of Operation - The contractor shall coordinate with the Program POC to decide when testing, maintenance and repair can be performed. Testing, maintenance and repair can be performed during normal business hours when it does not interfere with building operations.

When testing, maintenance or repair will interfere with building operations; it shall be performed after normal business hours.

And;

a. When making routine and/or periodic inspections and tests, to determine that the equipment conforms to the applicable Code edition (edition under which it was installed), and that the alterations conform to Code requirements. Determine that periodic tests performed by the owner, or his agent are conducted in accordance with Code requirements and results of these tests demonstrate Code compliance.

b. Report the results of inspections and tests in accordance with applicable local regulations, or as directed by the Program POC.

c. When required by the Government, the inspector shall perform a maintenance quality control audit. Detail requirements shall be listed in the request for service from the Program POC.

d. Preventative Maintenance Inspection and Testing. The Contractor shall perform normal fire alarm system inspection; testing and maintenance as covered in NFPA 72, and sprinkler system inspection; testing and maintenance as covered in NFPA 25.

CERTIFICATIONS AND QUALIFICATIONS

1. Certifications: All Fire Alarm Technicians shall be certified by the National Institute for Certification in Engineering Technologies (NICET).

2. Number of Employees. The Contractor shall have available at all times a sufficient number of capable and qualified employees to enable the contractor to properly, adequately, and safely perform all work required under the terms of this contract.

3. Fire Alarm Systems Engineering Technicians. Fire Alarm Systems technicians performing contract work shall meet NFPA 72’s qualifications and also hold at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems. Additionally, the Technician must have experience in the past five years in fire alarm system testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this contract.

4. Addressable Systems. Technicians modifying the fire alarm control panel of systems shall be factory trained and currently certified for the operating system, including software version, of the particular fire alarm system, and shall provide documentation of this certification per NFPA 72.

5. Licenses & Permits. Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

6. Documentation. The Contractor shall provide to the Program POC documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

CONTRACTOR SPECIAL REQUIREMENTS

1. The contractor at the contractor’s expense will obtain all necessary permits, and licenses for performing fire alarm tests and inspections.

2. The contractor agrees to utilize responsible, capable, NICET certified, employees (as outlined in Certifications and Qualifications of Inspectors) in the performance of any task associated with this solicitation. The contractor may be asked to remove persons who pose a threat to health, safety, or security of an installation. Contractor personnel, while on site shall possess current NICET certification.

INSPECTION, TESTING, AND MAINTENANCE FOR FIRE ALARM(S) AND SPRINKLER

SYSTEM(S)

1. Inspection, Testing and Maintenance: Inspect, test and maintain fire alarm system in accordance with NFPA 72, Fire Alarm Code and NFPA 25, Sprinkler Systems.

a. Testing Frequencies from NFPA 72 and NFPA 25 shall be used.

b. Testing Methods from NFPA 72 and NFPA 25 shall be used.

c. All inspections and testing for quarterly intervals shall be conducted within +/- 10 days of the previous inspection and testing.

d. All inspection and testing for semi-annual intervals shall be conducted within +/- 20 days of the previous inspection and testing. All semi annual inspection, testing, and maintenance shall be initiated and completed within the same month.

e. All inspection and testing for annual intervals shall be conducted within +/- 30 days of the previous inspection and testing.

2. Scheduling. Within 30 days of receiving the delivery order, the Contractor shall submit to the Program POC a proposed work schedule for each fire alarm and suppression system inspection.

3. INSPECTION, TESTING AND MAINTENANCE RECORDS. Within 14 days after completing the inspection and testing, the Contractor will furnish an electronic report to the Program POC that includes the following:

a. A Contractor’s Inspection and Testing Form that includes all the information required by NFPA 72 and NFPA 25, including listing of the NFPA Standard to which the work was completed. Inspection, Testing and Maintenance Records and Inspection and Testing Form from NFPA 72, NFPA 25 shall be used.

b. The Contractor shall provide an inspection record for each individual standard listed per The Joint Commission for the Accreditation of Health Care Organizations (See Above “Description of Work”).

c. The Contractors Inspection and Testing Form shall also include any deficiencies to equipment noted during the testing, and individual costs to correct each deficiency noted. Each cost shall itemize both a parts cost and a labor cost.

d. The Form shall be provided electronically (by email) to the Program POC.

e. If any database is used to document Inspection, Testing, and Maintenance Records by the Contractor, the Contractor shall provide “Administrator Access” or the equivalent to ensure the Wilmington VA Medical Center has access to the database to pull records as necessary.

4. Reporting of Deficiencies. Devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendations shall be reported as a deficiency. A list of deficiencies shall be provided by the contractor prior to leaving each day to ensure the Wilmington VA Medical Center has the ability to take proper actions.

5. Correction of Deficiencies. Within two business days from the date of inspection, the Contractor shall provide the Contracting Officer and Technical Point of Contact (TPOC) an estimate to repair deficiencies identified during the inspection. The contractor shall begin work without written authorization from the contracting officer. When listed deficiencies have been corrected, the Contractor shall sign and date the inspection report and return it to the Program POC. The contractor will then schedule retesting of the corrected deficiencies.

Retesting will be scheduled and completed within 10 days of the completed repairs.

6. Repair Response. Requirements for critical repairs include:

a. After being notified of a critical repair request, make live voice contact with the Program POC within one hour, have a qualified technician on-site within 24 hours of a valid order for repairs, and complete the repair within 48 hours from time of arrival.

b. After being notified of a non-critical repair request, make live voice contact with the Program POC within one business day, have a qualified technician on-site within five days of a valid order for repairs, and complete the repair within 96 hours from time of arrival.

c. After making contact with the TPOC the contractor shall provide an estimate to make needed repairs within 4 hours for critical repairs and 24 hours for non-critical repairs to the TPOC and contracting officer.

d. No repair work shall take place without written authorization from the Contracting Officer.

7. Testing after repairs. All repairs shall be tested according to requirements of NFPA 72. A representative of the Government may witness testing. Notify the Program POC of the schedule for testing with sufficient notice to allow testing to be witnessed. Contractor must provide written certification that repairs are complete. The document shall also include the names and titles of the witnesses to the test.

Contractor shall provide, in writing, before leaving the building:

a. Suspected cause(s) of the malfunction(s), and actions to prevent reoccurrence.

b. A list of components used to make the repair.

c. Hours required to make the repair.

8. Repair Records. Upon request, the Contractor shall furnish a record of all repairs they have made to an individual fire alarm system. All records must be maintained at the Contractor’s office for a minimum period of 3 years.

9. Government Assistance. The Contractor shall contact the Program POC for assistance in coordinating any service.

10. Notification. Before proceeding with any testing, the Contractor shall coordinate the notification of all persons and facilities that receive alarm, supervisory or trouble signals (e.g.

Program POC, dispatcher, Police). The Contractor will coordinate with the Program POC to ensure that all building occupants are notified. At the conclusion of testing, the Contractor shall notify those previously notified that the testing has been concluded.

11. After Hours. The Contractor may be required to perform some work, inspections, and tests outside the normal working hours of the building occupants. Any scheduled work that is disruptive to the tenants (testing audible devices, elevator capture, fan shutdown, etc.) shall be performed after the building occupant’s normal working hours. The Contractor shall coordinate with the Program POC to coordinate after-hours access to the building.

12. Damage to Fire Alarm System. Any damage to the fire alarm or associated equipment (e.g. fans, elevators, generators, pumps) caused by normal testing shall be repaired by the Contractor at no additional cost to the Government. At its discretion, the Government may have representatives present to witness any or all such tests. All costs associated with this damage shall be borne by the Contractor.

13. Safety Hazards. The Contractor shall immediately notify the Program POC of any recognized safety hazard that might severely affect building occupants.

14. Tests and Inspections. At its discretion, the Government reserves the right to make any test or inspection it deems necessary to make sure the system is being properly maintained.

REPAIRS AND UNSCHEDULED WORK

1. Definition of Repairs. Repairs are defined as unscheduled work to repair or modify a fire alarm system, or to correct recurring system and/or equipment malfunction(s).

2. Repair Parts. Contractors who perform repairs under this contract shall be capable of providing replacement parts within 24 hours for the central processing unit (CPU), controller, monitoring and signaling cards, display boards, and other critical parts that may be necessary to restore the equipment and systems.

3. Repairs and Unscheduled Work. The Contractor shall perform Repairs and Unscheduled

Work for fire alarm systems as covered in NFPA 72 and Sprinklers as covered in NFPA 25.

4. Fire Alarm Inventory Changes. The Government will inform the Contractor of any changes to the inventory. These changes will be reflected in the Inspection and Testing documentation that is provided from the Contractor to ensure all inventory and testing are accurate.

ESTIMATED WORKLOAD

Building Waterflow Tamper Duct Detector

Heat Detector

Pull Station

Smoke Detectors FDC's

1 43 64 65 32 84 219 5

5 2 7 0 0 6 1 1

6 1 2 0 0 3 10 1

7 6 7 0 4 8 9 1

9 5 7 9 6 10 40 1

10 1 1 4 6 6 2 1

13 1 3 4 0 7 2 1

15 3 5 7 4 8 29 1

17 4 4 5 2 15 22 1

18 1 1 0 0 2 1 0

19 1 1 0 0 2 1 0

20 1 1 0 0 2 1 0

Total 69 103 94 54 153 337 13

Building Kitchen Suppression

Horizontal, Vertical Slider Doors

Door Holders Standpipes Hydrants

Alarm Valves

High/Low Pressure Switches

1 3 2 98 86 14 5 6

5 0 0 0 0 0 0 0

6 0 0 0 0 0 0 0

7 0 0 0 0 0 0 0

9 0 0 0 0 0 0 0

10 0 0 0 0 0 0 0

13 0 0 0 0 0 0 0

15 0 0 0 0 0 0 0

17 2 0 0 0 0 0 0

18 0 0 0 0 0 0 0

19 0 0 0 0 0 0 0

20 0 0 0 0 0 0 0

Total 5 2 98 86 14 5 6

Alarm Pressure Switches

Main Drains

Fire Pumps

Dry Systems Speakers Speaker/strobes Strobes

1 7 15 1 4 385 73 361

5 0 0 0 0 10 7 21

6 0 0 0 0 5 1 7

7 0 0 0 1 10 0 12

9 0 0 0 0 20 10 11

10 0 0 0 0 9 0 9

13 0 0 0 0 14 21 6

15 0 0 0 0 12 0 11

17 0 0 0 1 40 1 32

18 0 0 0 0 0 2 0

19 0 0 0 0 0 2 0

20 0 0 0 0 0 2 0

Total 7 15 1 6 505 119 470

Remote Annunciator Annunciator

1 12 11

5 0 1

6 0 1

7 0 2

9 0 1

10 0 1

13 0 1

15 0 1

17 0 1

18 0 0

19 0 0

20 0 0

Total 0 20

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from Estimated 4/1/2025 through Estimated 3/31/2023.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $50,000.00;

(2) Any order for a combination of items in excess of $150,000.00; or

(3) A series of orders from the same ordering office within 3 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the

Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an…