36C24425Q0388.docx

SUBJECT*

UPS Eaton Battery Replacement and Installation

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4

POINT OF CONTACT*

melvin.moore2@va.gov

PLACE OF PERFORMANCE

2907 Pleasant Valley Blvd

Altoona, PA 16602

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A SOLICITATION ANNOUNCEMENT.

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing the BRAND NAME equipment and INSTALLATION by a Certified Easton Installer listed below.

Delivery Location:

Department of Veterans Affairs Altoona VA Medical Center 2907 Pleasant Valley Blvd Altoona, PA 16602

General Requirement: BRAND NAME EQUIPMENT:

1. Items and escription:

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Page 1 of Page 1 of Please refer to the attached Statement of Need (SON) for a complete description of the required supplies/services requested.

The information identified in the SON is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above.

Responses to this Sources Sought Notice should include answered the following questions:

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI Number, and size of business pursuant to North American Industrial Classification System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service- Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted. Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Melvin Moore, melvin.moore2@va.gov Responses Due: Wednesday, March 5th, 2025 at 12:00 PM Eastern Time

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted on SAM.gov under Contract Opportunities at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.

UPS Battery replacement Scope of Work

1) Remove and dispose of old batteries in accordance with EPA regulations.

2) Provide all materials and batteries and install utilizing proper supplies and torque values and verification of new batteries.

3) Perform visual inspection of condition and appearance of connection terminals inter cell/battery connectors, cables, and associated hardware.

4) Perform visual inspection and appearance of cell/ battery covers, containers, and post seals.

5) Visually inspect the condition and appearance of cell/ battery jar or cover, noting any distortion.

6) Perform cleaning of all accessible surfaces as required.

7) Send report of battery update visit to include issuing a verbal report summarizing the work that was performed, condition of the battery and identifying any critical issues before leaving the site.

8) Issue a field activity report containing applicable notes and observations within 5 business days after completion.

Note: battery replacement (update) service includes the task set forth above. Due to the size and type of battery, testing and work procedures vary between jars above and below 100 watts per battery, work procedures may vary by UPS or related device and battery type and may be limited by safety requirements. The above work shall be performed on both UPS #1 and UPS #2, and all work shall be performed during normal business hours.

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