36C24425Q0383 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02-26-2025 646-25-2-233-0286 None 36C244 Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215

36C244 Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215

To all Offerors/Bidders

36C24425Q0383

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-04-2025 16:00 EST X The purpose of this amendment is to remove the Brand Name Justification which was erroneously attached, edit the Statement of Need to address deinstallation and installation specifics, and increases the solicitation period to NLT 16:00 EST on March 4th, 2025.

The edited Statement of Need is included in the continuation pages.

Keri Hester Contracting Officer

STATEMENT OF NEED - REVISED

VA Pittsburgh Medical Center (HJ Heinz Campus)

STATEMENT OF NEED AND GENERAL SPECIFICATIONS FOR REPLACEMENT DENTAL CHAIRS

1. Background The Pittsburgh VAMC (646A) has a brand name or equal (BNOE) requirement for eighteen (18) dental chairs, delivery systems, and accessories to be used in existing operatories. Dental chairs, delivery systems and lights are used by the VA Pittsburgh HJ Medical Center to provide comfort and support for patients undergoing Dental procedures and treatment. The current systems have reached life expectancy and require replacement due to age and consistent failure.

Brand name and model for reference: 511-A-DEC 511 Dental Chairs and Delivery Systems

2. Project Scope The new dental chairs will provide patient safety option to include a suction line for a physical barrier in the oral cavity called Isolite. The new chairs will provide an option for electric handpiece which can reduce dental anxiety for Veterans as it has reduced noise levels and reduced vibrations. The low level of sound is also a benefit for all dental staff. In addition, electric handpieces are run at a constant torque for a more efficient, smooth procedure. By increasing efficiency, the clinic would increase availability for Veterans to be scheduled. This would also assist by not having to refer to Community Care Dental as we can keep open availability for Dental Eligible Veterans. Please note that the VA Pittsburgh Dental Clinic has the lowest average cost per eligible Veteran in the VISN 4 at $21.35 along with the second lowest average cost per unique Veteran seen at $5,072.04 in the VISN 4. This is because the current VA Dentists along with the Dental Specialist can complete specialty care to include oral maxillofacial surgery, implant dentistry, endodontics, and periodontal procedures.

The new track lighting to be purchased with the new, updated chairs provides improved lighting which in turn improve visibility and aids patient safety. The new dentist and dental assistant operatory chairs are improved ergonomic design for staff longevity and safety.

This procurement requests eighteen (18) Brand Name or Equal to A-DEC 511 dental chairs, One (1) Wheelchair Operatory upgrade, delivery systems and lights for the Pittsburgh Heinz Dental Clinic. Items requested:

a. Technical Requirements All requirements within the scope of this procurement must integrate with each other.

Required Items:

Dental Chairs (quantity 18):

· Chair sub-components:

· Headrest

· Back Upholstery

· Armrests

· Seat Upholstery (or Toeboard)

· Footswitch

· Touchpad

· Chair Stop Plate

· Floor Box

· Controls:

· Power ON/OFF Button

· Back DOWN/UP

· Base DOWN/UP

· Program Button (for presetting)

· Entry/Exit – Automatically moves the chair for patient entry/exit

· Buttons to automatically position for the following:

· The chair base and back in a supine operating position

· The chair base and back in an operating position for working direct

· The chair base and back for either x-ray or rinse. Can toggle between this option and the last setting.

· Features:

· Service Life: 20 years.

· Chair rotation: Any position within 30° either side of center.

· Chair can be operated both manually and using a programmed preset

· Headrest must be double articulating to allow for ease of access to the oral cavity

· The headrest must also be capable of changing positions to support wheelchairs

· Armrests must allow easy access for both clinician and patient (i.e., lift and lower armrest for entry/egress)

· Chair dimensions (must fall within range stated due to oversized chairs creating issues with patient comfort)

· Back rest width: 24-26”

· Back rest thickness: not greater than 1.5”

· Chair lift: must meet or exceed range of 14” – 31” (measurement from floor to bottom of seat)

· Baseplate width: 26-28”

· Upholstery must be seamless due to infection prevention concerns

· Includes a chair monitor mount

· Base color: White

· Patient load (must meet or exceed): 500 lbs. and UL rated

· 300 W power supply for chair mounted dental light and monitor

· Safety Considerations:

· The chair stop plate halts the chair from lowering if an object presses against it, and reverses motion. If pressure is applied to the stop plate, this will stop the chair from moving down.

· Swivel Brake: Stops the chair from swiveling during a procedure

· Alarms/Indicators:

· Indicator showing normal operation of chair and power is on

· Indicator showing chair stop plate or cuspidor limit switch is active

Continental Delivery System (quantity 18):

· Delivery system sub-components:

· Touchpad

· Master toggle

· Handpiece flush

· Tray holder

· FlexArm

· Water Bottle

· Features:

· Chair mounted

· Base color: White

· Material: Meets requirements within the Safe Drinking Water Act

· Master toggle to turn on the power, water and air.

· Autoclavable syringe, syringe tips can be removed and reprocessed. Must include a starter package.

· Must be capable of attaching the following accessories and activating them (starter tubing must be included):

· Handpiece (with or without water coolant)

· Chip blower

· Intraoral camera

· Includes two options for activating accessories

· Disc foot control

· Lever foot control

· FlexArm brake maintains the vertical position (and must hold up to 8 lbs. of additional weight)

· Radius mount with touchpad capable of operating the following:

· Chair

· Cuspidor

· Dental Lights

· Electric motors

· Other integrated devices

· Standard bottom mount tray holder that’s adjustable side-to-side and front-to-back

LED Dental Light (quantity 18):

· Features:

· Track mounted

· Touchless on/off sensor and touchpad controls

· Forward tilt adjustment

· Light handlebars

· Must have the capability of different light intensity modes (4 at a minimum); low medium, high and cure-safe

· Power (maximum requirement): 22 watts

· Focal Range (must include the range or greater): 16 – 30”

· White LED

· Heat Output (maximum requirement): 77 BTU/hour

Accessories: All accessories, cables, or connectors required for functionality must be included in the base bundle cost (i.e., power cord, starter kits).

3. Installation Requirements

Equipment installation will occur over a scheduled weekend determined by Clinical, Biomedical Engineering and the Contractor. The Contractor will work with Biomedical Engineering staff to provide any additional documentation required and coordinate the necessary tasks for deployment of the new hardware.

The vendor is responsible for removing and disposing any packing materials associated with the new equipment.

4. Deinstallation Requirements:

The vendor is responsible for coordinating with VAPHS PPM personnel for removal and/or disposal of existing equipment.

REMOVAL AND INSTALLATION REQUIRED TO BE PERFORMED DURING NON-DUTY HOURS AND REQUIRED TO NOT DISRUPT PATIENT CARE.

5. Warranty Warranty requested as follows: Parts only, covering defects in material and workmanship.

• 5 Years for Dental Chairs, Lights, Delivery Systems, and Monitor Mounts

• 2 Years for Electric Motor, Tubing and Control Modules •1 Year for Clinical Products

6. Delivery Location VA Pittsburgh Medical Center (HZ Campus) Attn: Biomed – Dental Clinic 1010 Delafield Rd.

Pittsburgh, PA 15215

Prior to delivery, Contractor shall verify shipment with the designated VA Pittsburgh Point of Contact (POC). Once confirmed, tracking information, quantity and estimated arrival shall be provided.

7. Delivery Coordination Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with VA POC once a ship date is established. The Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the VA POC.