ATTACHMENT A SOW Uniform Rental Alterations Laundering.pdf

Statement of Work

Uniform Rental/Alterations/Laundering Wilkes-Barre VA Medical Center

1.0 Introduction

1.1 The Facilities Management Service (FMS) at the Wilkes Barre VA Medical Center, located at 1111 East End Blvd., Wilkes Barre, PA 18711, is seeking a firm fixed price contract for uniform rental/alterations/laundering. The anticipated period of performance is to begin March 24, 2025, and includes a one-year base period and four one-year option periods.

2.0 Scope:

2.1 The Contractor shall supply uniforms that meet the specifications listed within in this document. The Contractor shall provide a weekly laundering service for all uniforms supplied.

Each week the Contractor shall return the laundered uniforms and pick up the soiled uniforms to be laundered.

3.0 Requirements

3.1 The Contractor shall install patches supplied by the Wilkes Barre VA Medical Center (WBVAMC), which includes one VA emblem on the left chest and the American flag on the upper left sleeve of all long-sleeve and short-sleeve shirts.

3.2 The Contractor shall supply each employee a locker for uniform storage.

3.3 The Contractor shall supply a soiled garment bin for employees to drop off their soiled uniforms.

3.4 Contractor shall be able to provide services to launder and deliver uniforms throughout the period of performance. WBVAMC employees shall have the option for the Contractor to launder and return their uniforms for the life of the contract.

3.5 The Contractor shall pick-up soiled uniforms and drop off clean laundered uniforms once per week (Monday through Friday) between 7:00 AM and 3:00PM, ET, except for Federal holidays.

3.6 The Contractor shall be capable of supplying Fire Rated (FR) garments that meet NFPA 70E requirements and the specifications within this document.

3.7 The Contractor shall supply each employee with individual uniform sets consisting of seven shirts and seven pants.

3.8 Each employee’s garment shall be identifiable by a bar code and name.

3.9 The Contractor shall provide a “Scan In/Scan Out” documented process to track all uniforms that will be provided. Weekly reports that show garments picked up as well as delivered shall be provided to the Technical Point of Contact (POC).

4.0 Measurement

4.1 The Contractor shall arrange to measure all employees within two weeks of award. Any shrinkage factors should be considered when sizing.

4.2 In the event of employee size changes due to increase or decrease in weight or height, the Contractor shall make the necessary size adjustments and/or provide new uniforms at no cost to WBVAMC.

4.3 There shall be no additional charge for extra large sizes.

4.4 Each item shall be available in “long” (tall) sizes and incur no additional charges.

4.5 Petite and short sizes: Shall be provided upon request and incur no additional charges.

5.0 Condition

5.1 All uniforms shall be new and unused for the duration of the contract. Like-new uniforms are not acceptable. The Contractor shall maintain the uniforms in an acceptable condition throughout the term of the contract. Determination of “acceptable condition” of the uniforms rests solely with the WBVAMC POC and shall be unconditionally accepted by the Contractor.

5.2 Uniforms shall be clean, pressed, well mended, and professionally altered (hemming, etc.)

when necessary, at no additional cost to WBVAMC. Uniforms determined not to be ireairn good condition by the POC or FMS Department shall be returned to the Contractor and shall be removed from the invoice until replaced or altered to an acceptable condition.

5.3 In the event of employee size changes due to increase or decrease in weight or height, the Contractor shall make the necessary size adjustments and/or provide new uniforms at no cost to WBVAMC.

5.4 The average life of a uniform is approximately two years. All uniforms shall be replaced at no cost to the Government when the condition does not meet the “acceptable condition” criteria.

6.0 Repairs:

6.1 Repair tags or bags shall be provided at the beginning of the contract and as needed throughout the contract period Any uniform tagged for repairs shall be returned to WBVAMC in a repaired condition or be replaced within one week at no cost to WBVAMC. Repairing uniforms with patches shall not be acceptable. Uniforms delivered with rips, holes, missing buttons, etc.

shall be sent back and no rental charge shall be paid for that item until it is returned in an acceptable condition.

7.0 Uniforms Not in Use:

7.1 When employees are not active due to extended illness, worker’s compensation, etc., WBVAMC shall notify Contractor and there shall be cessation of charges for that employee’s uniforms. WBVAMC shall notify Contractor when delivery is to resume for that employee.

8.0 Specifications:

Brand name references made to items identified by trade name are intended to show kind and quality of products desired and are not intended to be restrictive or limit competition. The use of brand name or manufacturer’s catalog references shall be construed as quality level, method and type of performance and does not indicate that the item cited is mandatory. Products substantially equivalent to those designated shall qualify for consideration.

8.1 Carhartt Flame Resistant Shirt

Product Attributes:

• Made from GlenGuard® “ULTRALIGHT” CAT 2 Protection

• Fade resistant solution dyed fabric

• Button-down banded collar

• Chest pockets with button close flaps, pencil stall left

• Double and triple needle seam construction

• Tailored sleeve placket with button closure and 2 button adjustable cuff

ATPV: 9.5 CAL/CM²

ARC Level: 2 UL® 2112 Certified

8.2 Carhartt Flame Resistant Utility Pant

Product Attributes:

• Made from GlenGuard® protective fabric

• Fade resistant solution dyed fabric

• Loose Fit Carpenter Style

• Multiple Tool and Utility Pockets

• Double needle seam construction

• Carpenter style utility and tool pockets

ATPV: 10.1 CAL/CM²

ARC Level: 2 UL® 2112 Certified

8.3 Carhartt Ripstop Work shirt

PRODUCT ATTRIBUTES:

• Double needle seam construction

• Industrial strength zippers

• Multi front pockets: 2 patch and 1 vertical zipper

• Back bi-swing with mesh insert

• Fabric: 73% Poly / 27% Cotton, 4.4oz

• Stretch fabric with soil release finishing

8.4 Carhartt Rugged Flex Work Pant

Product Attributes:

• Stretch ripstop fabric for strength and range of motion

• “Device ready” hidden zipper side seam pocket

• Reinforced squared hip pockets with tool tab for durability

• Contrast color bartacks indicate functionality & toughness

• Double needle seam construction

• Double ply back pockets Fabric:

7 ounces Ripstop 45% Stretch polyester/ 35% polyester/ 20% cotton

9.0 Quantities and Description

The contractor shall provide laundry services for all uniforms supplied, approximately 900 lbs.

per month.

Quantities listed are estimates.

Description Number of Employees

Color Long Sleeved Shirt

Short Sleeved Shirt

Fire Rated Pant 16 Navy Blue

Fire Rated Shirt 16 Gray

Non-Fire Rated Pant 24 Navy Blue

Non-Fire Shirt 24 Gray

Non-Fire Rated Pant 8 Gray

Non-Fire Rated Shirt 8 Navy Blue

Note: Long Sleeve vs. short sleeve shall be based on individual employee preference. (with the exception of FR) Maximum number of employees is 55.

10.0 Deliveries:

10.1 All deliveries and work shall be performed Monday through Friday during administrative hours only (7:00 AM- 4:00 PM, ET). No work shall be performed on Federal holidays and/or weekends. All Contractor staff shall be required to wear company badges with company name and employee name while on site.

Federal Holidays:

New Year’s Day January 1

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day 4th Thursday in November

Christmas Day December 25