36C24425Q0189.docx

SUBJECT*

Repair Nikon SIM Microscope Leme | NCO 4 Services 3

GENERAL INFORMATION

Network Contracting Office 4

1010 Delafield Road

POINT OF CONTACT*

Contract Specialist Haley Snyder haley.snyder@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO AWARD SOLE SOURCE: Department of Veterans Affairs (VA) Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4) intends to award a sole source contract pursuant to FAR 13.106-1(b) Nikon Instruments LLC. located at 1300 Walt Whitman Road, Melville, NY 11747, for a base period of three months from 11 January 2025 through 10 April 2025.

The Pittsburgh VA Health Care System has a requirement for Nikon SIM High Resolution Microscope Laser Unit Repair Service.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any responsible firm that believes it can meet the requirements may give written notification and capability statements prior to the response due date and time. Vendors shall indicate if they are the direct supplier of the items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services and customer point of contact with corresponding telephone number and email address.

Responses must include following information:

1. Company Name

2. SAM number

3. Company’s address

4. Point of Contact information (title, phone number and email address)

5. Business size.

Response received will be evaluated; however, a determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information provided will not be returned.

Responses are due by Monday, 30 December 2024 at 4:00 PM (EST). No submissions will be accepted after this date and time. Responses shall be submitted via email to haley.snyder@va.gov.

The NAICS code for this acquisition is 811210 and the standard size is $34.0 Million.

Special Notice Special Notice

Special Notice

STATEMENT OF WORK

a. GENERAL GUIDANCE:

1. Title: Nikon SIM High Resolution Microscope Laser Unit Repair Service at VA Pittsburgh Healthcare System (VAPHS).

2. Scope of Work: The contractor shall provide factory repair service for government owned research equipment by the requirements stated herein.

3. Location: VA Pittsburgh Healthcare System (VAPHS); 1 University Drive, Pittsburgh, PA 15240

4. Background: This contract is issued to ensure the continuous reliability of the research equipment identified in this Statement of Work (SOW). The unit requires repair by trained personnel using manufacturer approved parts and specifications. The reliable and accurate operation of this equipment at all times is considered critical to the research program of the VA.

5. Period of Performance: 11 January 2025 through 10 April 2025

6. Type of Contract: Firm Fixed Price (FFP)

7. Technical Point of Contact (POC): Adriana Leme, R&D Lab Manager, Adriana.leme@va.gov or 617-835-3130.

b. GENERAL REQUIREMENTS:

This agreement includes repair service for the research equipment to ensure continuous reliability.

1. Equipment to be Serviced:

a. The following item is to be serviced in accordance with the specifications, terms, and conditions of this contract:

Nikon SIM High Resolution Microscope LU-N3-SIM 488/562/640 Laser Unit Serial number: 24810

2. Service to be Performed:

a. Contractor shall replace the diffuser motor components and multi-mode fiber parts.

b. Contractor shall perform technical measurements and validation tests to ensure that the laser unit is working after the repair is complete. Complete test of overall function of unit includes the 4 individual lasers to ensure they meet specification.

c. Hours: The contractor will provide all required support within normal business hours (8:00 AM to 5:00 PM (EST) M-F), excluding holidays. Scheduling can be coordinated with Kimberly Toland at kimberly.toland@va.gov.

d. Personnel with OEM equipment training are only authorized to perform tasks and all repairs shall be completed in accordance with manufacturer specifications. All parts supplied shall be OEM and fully compatible with existing equipment.

3. Conditions of Service:

a. Contractor warrants that the repair service will be free from defects in material and workmanship under normal use for a period of 90 days from the date of the repair service. During such period, NIKON will repair without charge any defect in material or workmanship in the serviced equipment which is related to the repair service performed by NIKON.

4. Service Limitations:

a. The 90-day service limited warranty will not apply to the following:

b. Equipment which has been subjected to disassembly, tampering, misuse, impact, improper storage, use with accessories or other items not provided by the Contractor, contact with foreign materials such as sand or liquids, abuse, abnormal use, neglect, alteration, negligence, accident, cosmetic damage, or which has had its serial numbers, names, functions or applications altered or obliterated, failure to follow the manufacturer's instructions, third-party actions, fire, collision, vandalism, theft or the like, elements or acts of war, acts of God, or improper use of any electrical source.

c. Defects or damage directly or indirectly caused by the installation or service or repair of the equipment by unauthorized personnel and/or the use of unauthorized replacement parts.

d. Lamps, bulbs, flash tubes, batteries, charts, rubber feet, dongles, footings, rubber eyecups, and other consumable items.

e. Discontinued or damaged Equipment.

f. In order to obtain service under the terms of this service limited warranty, the customer must within the above-stated period. Contact NIKON and provide a brief written description of the problem that is sought to be corrected.

5. Changes to Statement of Work:

a. Any changes to this SOW shall be authorized and approved only through written correspondence via formal modification issued by the CO. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

[End of Document]

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