36C24425Q0149_1.docx

36C24425Q0149 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24424Q1049.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-07 effective 09-30-2024, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed as a Small Business Set-Aside. The NAICS Code is 541380, with a business size standard of $19 million. The Product Service Code (PSC) is H146.

The NCO4 Contracting Office is seeking to establish water sampling and analysis services for the Lebanon VA Medical Center in accordance with the Statement of Work (SOW).

Service Contract Act Wage Determinations applies to this acquisition and will be incorporated into the resulting contract and task orders. The current Wage Determination, 2015-4231 v.25 Dated 07.22.24, is included with this solicitation as an attachment.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in the solicitation. All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

I. Quote Submission Instructions:

A. Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination.

1) Quotes shall be submitted through email only. Multiple emails are allowable if necessary due to document size limitations.

2) All quotes shall include one (1) separate electronic copy of each of the Section listed below. The Sections must be clearly identified as described below (either as the title of the document or on the actual document).

3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may be considered non-responsive and not evaluated.

B. Section I Administrative/Regulatory. Page limit: None. Please be advised that this Section is not sent for technical evaluation.

1) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

2) Vendors are advised that the requirements of 13 CFR § 125.6 may be applicable to this solicitation and shall respond accordingly. The vendor shall include a narrative regarding subcontractors and a detailed description of how the offeror plans to adhere to the requirements of 13 CFR § 125.6. This narrative shall describe what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor’s business name and UEI. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in a non-responsive determination.

C. Section II Technical. Please Note this section is not sent for Technical Evaluation. Page limit:

10 pages including any coversheets and table of contents. Certifications are not included in the page count.

1) Shall show proof that they have the ability to use a laboratory that is a certified Centers for Disease Control and Prevention (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) program or the Public Health England (PHE) Legionella External Quality Assessment (EQA) scheme at performing the culture of Legionella from environmental samples. Information about the CDC ELITE program and a listing of laboratories that are ELITE members can be found at https://wwwn.cdc.gov/elite/public/elitehome.aspx.

2) Laboratories shall be able to process water samples for microbiological testing must: C-2 February 16, 2021, VHA DIRECTIVE 1061(2) APPENDIX C (a) Be accredited by a recognized regional, national, or international accrediting.

3) For Critical and Utility Water Testing – Contractor shall be able to conduct testing in accordance with the Association for the Advancement of Medical Instrumentation (AAMI ST108-2023) Compliance Testing – Critical & Utility Water Testing.

4) Laboratory used for analysis must be EPA or state certified to conduct HPC analysis. Contractor must provide a copy of EPA or state certificate for the laboratory.

5) Shall be able to fulfill all the testing requirements outlined in Appendix A.

6) The quoter may provide past performance narratives, description of work, results of work, and the dollar value for completed commercial projects similar in size and scope. (Not required)

D. Section III Price. No page limit. Please note, this section is not sent to the technical evaluators.

1) Quoters are required to complete the pricing information found in the schedule of the solicitation. Line items shall not be edited. Pricing per unit and total per line are required as well as contract total.

II. Evaluation of Quotations

The Government intends to issue a single award indefinite delivery indefinite quantity contract in response to this solicitation. Quotes will be evaluated in accordance with the criteria set forth below. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, prospective offerors are encouraged to submit initial quotes that represent the best terms and conditions of the offeror.

Quotes will be evaluated for technical compliance using the submittals requested in the solicitation. The technical portion shall be rated on a Lowest Price Technically Acceptable (LPTA) basis. Award will be made to the responsible quoter who is compliant with solicitation and provides the best value to the government.

The period of performance (POP) in the attached schedule is an estimate. It is anticipated a five-year IDIQ fixed-priced contract will be awarded from the solicitation.

Any award resulting from this solicitation will be issued on a Standard Form 1449. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov.

Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4. Questions may be sent via email to Keri Lewis at Keri.Lewis2@va.gov. No questions will be answered after 12/16/2024. No questions regarding the current/past contract will be answered. Those questions shall be addressed to the appropriate FOIA office.

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Keri Lewis, Contract Specialist Department of Veterans Affairs Network Contracting Office 4 1601 Kirkwood Highway Wilmington, DE 19805

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

DEPARTMENT OF VETERAN AFFAIRS

STATEMENT OF WORK

1.0 GENERAL INFORMATION

1.1 Title: Water Sampling and Analysis Services

1.2 Scope of Work: The Lebanon Veterans Affairs Medical Center (VAMC) has a requirement for collecting and analyzing water samples via a non-personal services contract. Contractor shall furnish all personnel, supervision, equipment, supplies, certifications, transportation, and resources necessary to conduct collecting and analysis of water from Lebanon VAMC, 1700 South Lincoln Avenue, Lebanon, PA 17042.

1.3 Background: Lebanon VA Medical Center (VAMC) is procuring services for collecting and analyzing water samples to be in compliant with the following:

a. Veterans Health Administration (VHA) Directive 1061, Prevention of Healthcare-associated Legionella Disease and Scald Injury from Portable Water Distribution Systems

b. Infection Control Standards for VA Dental Clinics

c. U.S Centers for Disease Control Prevention (CDC)

d. Environmental Protection Agency (EPA) Safe Drinking Water Act

e. Association for the Advancement of Medical Instrumentation (AAMI) Standard ST108 (AAMI ST108-2023).

1.4 Type of Contract: Firm fixed-price Indefinite Delivery Indefinite Quantity (IDIQ)

1.5 Period of Performance: Period of performance of this contract is from 14 January 2025 through 13 January 2030.

2.0 GENERAL REQUIREMENTS

2.1 Contractor shall furnish all personnel, supervision, certifications, materials, equipment, facilities, results from water testing, and resources necessary for sampling. The contractor must furnish all sample collection equipment. Pricing is inclusive of all materials. Containers must be sterile, appropriate for the analysis, properly preserved, and promptly transported to the laboratory under strict chain of custody procures.

2.2 Reporting requirements. All sample analysis reports shall be emailed to the Lebanon VAMC designated Point of Contract(s) (POC(s)). Lebanon VAMC POC must be notified within 24 hours or the next business day of any positive sampling results. Routine analytic reports shall include:

a. Name of person collecting the sample

b. Date & Time sample is collected

c. Department location, building number, and room number

d. Identification of sampling locations and conditions, including the following:

1. Outlet temperature of water at the time the sample was collected.

2. pH

3. Biocide residual levels

4. Method detection limits

5. Description of test methodology/analytical technique used

e. Sample reports need to be provided in a format that can be copied into the VHA Sampling Results reporting form.

f. Sample analysis reports must be provided between four and seven business days of the lab receiving the samples. If the seventh day falls on a weekend or federally observed holiday, the reports shall be provided no later than the next normal business day.

g. Laboratory and person responsible for performing the analysis. The testing laboratory shall have qualified technical support staff for consultation relative to water sample collection, testing, and interpretation results.

h. Signed chain of custody report.

2.3 Chain of Custody (COC) Reporting Requirements. The form will be a paper or electronic document and shall have wet or digital signature for transfer.

a. The form shall have the date and time of all transfers.

b. The form shall include temperature of the samples requiring temperature control at the point of sampling and each transfer.

c. Note time sensitive samples from sample collection to plating must follow all standards in this SOW.

d. Report form shall have column titles at the top of each column that identify standards for low to high limits.

e. If the document is paper, it can be given to the Lebanon VAMC POC within the designated area of testing.

f. If the document is electronic, the COC document can be sent via email to the Lebanon VAMC POC within the designated area of testing.

2.4 Retesting. In the event that retesting is required, the contractor must be available to draw samples and begin retesting within 48 hours of notification or on the next testing day as described in this SOW. Retesting is at the discretion of the designated Lebanon VAMC POC and will be based on accurate findings at the same rate as the initial test.

2.5 Lebanon VAMC POC(s) will be present throughout the following departments, to ensure proper sample site and proper collection techniques are executed following regulatory guidelines, and departmental requirements:

a. Engineering

b. Sterile Processing Services (SPS)

c. Dental Lebanon VAMC POC(s) will be provided upon contract award.

2.6 All testing will be scheduled with the Lebanon VAMC POC(s) a minimum of 10 business days prior to the desired testing date, and contact via telephone an hour before arrival to the facility. Frequency of sampling will be completed utilizing the following timeline:

a. Biweekly – as early as every 14 days, not to exceed 16 days.

b. Monthly – as early as the 15th of every month and no later than the last business day of very month.

c. Quarterly - at least 75 days from previous quarterly testing and can coincide with the monthly testing.

The description of services, department location, quantity, and frequency of testing is annotated in Appendix A.

3.0 SCOPE

3.1 Legionella Water Testing Requirements

3.1.2 General Procedures. The contractor must furnish all sample collection equipment to collect 150 sample tubes quarterly. 145 sample tubes must be 250 ml in size, and contain the reagents needed for proper Legionella water sampling. Five (5) sample tubes must be 1000 ml containers prepared with reagents for ice samples. Each water sample will be collected in a sterile, unused, high-density polyethylene (HDPE) or high-density polypropylene (HDPP) plastic leak-proof container provided by the testing laboratory. Samples will be stored and transferred for analysis in a manner that will maintain the integrity of the samples. Samples will be secured to prevent cross-contamination. Samples need to arrive at the testing laboratory within the time frame defined by the ELITE laboratory in a manner to maintain sample integrity.

3.1.2.4 Contractor shall collect a maximum of five (5) sample collection tubes quarterly for emergent/re-testing. Samples of at least 250 ml will be required; however, samples of up to 1000 ml may be required depending on lab requirements. Water samples will be taken at first “draw” to catch the water that comes out immediately from the outlet. Swab sampling may be conducted along with the water sampling for non-routine sampling. Swab sampling will be done in accordance with VHA requirements and in accordance with direction from the laboratory where the samples will be analyzed.

3.1.2.5 Sampling of cooling tower will be conducted quarterly during the period in which the cooling towers are running. Routine sampling of one (1) 250 ml sample will be required.

3.1.3 Lab requirements. The contractor shall collect and analyze water samples from distal points. Specific distal point locations for sampling will be determined by the Lebanon VAMC POC.

3.1.3.1 Once collected, samples are to be processed for Legionella detection by a testing laboratory with experience in microbial testing of potable water. In addition to culture methodology for Legionella detection, Lebanon VAMC may choose to first have water samples tested by polymerase chain reaction (PCR) to screen for negative samples. The testing laboratory is to be selected, with input from the Facility Water Safety Committee, using the following criteria: Laboratories that process water samples for microbiological testing must: C-2 February 16, 2021, VHA DIRECTIVE 1061(2) APPENDIX C (a) Be accredited by a recognized regional, national, or international accrediting body as follows:

a. In accordance with a laboratory accreditation standard (e.g., ISO/IEC 17025: 2017, General Requirements for the Competence of Testing and Calibration Laboratories). Examples of such accrediting bodies include the National Environmental Laboratory Accreditation Program (NELAP); the American Association for Laboratory Accreditation (A2LA); and the Environmental Microbiology Laboratory Accreditation Program (EMLAP).

b. Include Legionella testing method(s) that will be used on facility water samples in the laboratory’s scope of accreditation, as documented on the laboratory’s accreditation certificate.

c. Demonstrate proficiency by the Centers for Disease Control and Prevention (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) program or the Public Health England (PHE) Legionella External Quality Assessment (EQA) scheme at performing the culture of Legionella from environmental samples. Information about the CDC ELITE program and a listing of laboratories that are ELITE members can be found at https://wwwn.cdc.gov/elite/public/elitehome.aspx. If PCR will be used in addition to culture, then the laboratory also must demonstrate proficiency at PCR detection of Legionella from environmental samples by the CDC-recognized lab conducting proficiency testing (currently the Wisconsin State Laboratory of Hygiene (WSLH)) or by the PHE EQA Legionella molecular scheme. NOTE: The method(s) used by the laboratory on the samples that the VA medical facility uses to determine Legionella positivity is to be the same method(s) used by the laboratory for proficiency testing.

d. Be able to determine if the Legionella detected by culture in environmental samples is the species Legionella pneumophila and, if so, if it is L. pneumophila serogroup 1.

3.1.3.2 If there is a possibility that the VA medical facility will use molecular typing to characterize environmental Legionella isolates (e.g., for potential comparison to clinical Legionella isolates during a case investigation), then the VA medical facility must plan with the testing laboratory for storage of the environmental isolate(s) at least temporarily. (no more than 15 days).

3.1.3.3 Prior to environmental testing, the selected laboratory must be consulted regarding requirements and recommendations on sample collection and shipping. Protocols recommended by the laboratory must be in alignment with the requirements in this directive. NOTE: The selected laboratory must be informed if biocides (e.g., chlorine) have been added to the building’s potable water distribution systems to determine if samples must be processed to neutralize the biocide prior to being sent out for testing.

3.2 Heterotrophic Plate Count (HPC) Dental Water Testing

3.2.1 General Procedures. Contractor shall collect a maximum of 100 random samples quarterly for routine scheduled testing. HCP testing on Dental Water must be conducted on a Saturday between the hours of 7:00 am to 12:00 pm, to avoid any impact on patient care.

3.2.1.1 Contractor shall collect the water sample at first “draw” to catch the water that comes out immediately from the outlet, without the use of “flush.” All samples will be labeled on site.

3.2.1.2 Contractor shall deliver the samples to the testing laboratory for analysis, track the delivery of samples, and report the results to the Lebanon VAMC POC within 4-7 business days of testing.

3.2.1.3 Each water sample will be collected in a sterile, unused, leak-proof container which will be secured to prevent cross-contamination.

3.2.1.4 Analytical reports shall include the following for each sample collected: sample date and time, sample analysis, date results, sample number, sample location, name of individual collecting sample, and name of laboratory used for testing.

3.2.1.5 Analytical reports will be sent via electronic mail to the POC, summarizing the findings, as well as provide details and testing sources, and chain of custody. The results of sampling will be presented in CFU/mL or MPN/mL.

3.2.1.6 If emergent or re-testing is needed, testing may be scheduled one (1) business day in advance. Emergent/re-testing can be conducted during clinic operating hours: 8:00 am to 4:30 pm, Monday-Friday.

a. Contractor shall notify the Point of Contact (POC) immediately of any results great than 500 CFU/mL or 500 MPN/mL

b. Contractor shall collect a maximum of 10 samples quarterly for emergent/re-testing.

c. Contractor shall deliver the samples to an Environmental Protection Agency (EPA) or state certified laboratory for analysis, using an approved method such as IDEXX SimPlate.

3.3 Critical and Utility Water Testing Requirements

3.3.1 General Procedures. Testing shall be conducted in accordance with the Association for the Advancement of Medical Instrumentation (AAMI ST108-2023) Compliance Testing – Critical & Utility Water Testing. All testing shall include sample collection and transport. Critical water testing is needed to ensure water used on reusable medical devices do not fall within negative levels to avoid the occurrences of patient safety issues per the AAMI ST108-2023. Refer to Appendix B

3.3.1.1 Contractor shall ensure all points are flushed/running for sixty (60) seconds prior to sample collecting into the container.

3.3.1.2 Container requirements shall follow all required standards:

a. Sterile, endotoxin-free container.

b. Shall not be made of polypropylene.

c. Shall follow transport and temperature requirements per this SOW.

3.3.2 Contractor shall collect critical and utility water samples for the following items:

1. Alkalinity

2. Chlorides

3. Conductivity

4. Hardness

5. HPC (Bacteria)

6. pH

7. Total Organic Carbon (TOC)

8. Limulus amebocyte lysate (LAL)/Endotoxin

3.3.2.1 Contractor shall collect utility water samples quarterly from the following sample points:

a. Quantity – eight (8)

b. Department - SPS

c. Location:

1 from ENDO Sink 1 1 From ENDO Sink 2 1 From Eye Sink 1 From Scope sink #1 1 From Scope Sink #2 1 from Steris Sink 1 from Steris sonic Sink 1 From Pretreat Port

3.3.2.2 Contractor shall collect critical water samples monthly from the following sample points:

a. Quantity – nine (9)

b. Department – SPS

c. Location:

1 from OER #1 1 from OER #2 1 from OER # 3 2 from Medivator # 1 1 from RO Eye sink 1 from RO Scope Sink 1 From RO Steris Sink 1 From RO Return

3.3.2.3 Contractor shall collect endotoxin water samples monthly from the following sample points:

a. Quantity – nine (9)

b. Department – SPS

c. Location:

1 from OER #1 1 from OER #2 1 from OER # 3 2 from Medivator # 1 1 from RO Eye sink 1 from RO Scope Sink 1 From RO Steris Sink 1 From RO Return

3.3.2.4 Contractor shall collect HPC (Bacteria) water samples bi-weekly from the following sample points:

a. Total Quantity – one (1)

b. Department – Engineering

c. Location – Boiler Room

3.3.2.5 Contractor shall collect TOC, Total Inorganic Carbon (TIC), and Total Carbon (TC) samples monthly from the following sample points:

a. Quantity – one (1)

b. Department – SPS

c. Location – Test port Eye Sink

3.3.2.6 Contractor shall collect one (1) alkalinity routine sample monthly from SPS. SPS will pick a random Reverse Osmosis (RO) sample location monthly.

3.3.2.7 Contractor shall collect two (2) alkalinity routine samples quarterly from SPS. SPS will pick a random Utility location for one (1) and one (1) from steam condensate.

3.3.2.8 Contractor shall collect one (1) conductivity routine sample monthly from SPS. SPS will pick a random Reverse Osmosis (RO) sample location monthly.

3.3.2.9 Contractor shall collect two (2) conductivity routine samples quarterly from SPS. SPS will pick a random Utility location for one (1) and one (1) from steam condensate.

4.0 CONTRACTOR QUALIFICATIONS

Contractor shall be trained in Legionella and HPC Dental water testing protocol.

Laboratory used for analysis must be EPA or state certified to conduct HPC analysis.

Contractor must provide a copy of EPA or state certificate for the laboratory.

5.0 GOVERNMENT RESPONSIBILITIES

No Government Furnished Property (GFP) will be provided.

Government will provide access to areas and an escort as necessary to complete work.

Government will provide POC(s) upon contract award for questions related to this SOW.

6.0 OTHER CONSIDERATIONS

1. Place of Performance: Lebanon VA Medical Center, 1700 South Lincoln Avenue, Lebanon, PA 17042.

2. Hours of Operation: Sample testing will be conducted during the week (Monday – Friday) between the hours of 7:00 am to 3:30 pm, unless otherwise specified in the SOW. Government holidays and closures are excluded for routine testing. Emergent and re-testing shall be conducted as needed, 24 hours per day, 7 days per week, and 365 days per year.

7.0 SECURITY REQUIREMENTS

1. Contractor must report to the Lebanon VA Medical Center Police in Building 19, Room 302, phone number: (717) 272-6621, extension 5910 or 4005, or go to the Lebanon VA Medical Center Emergency Department to obtain a temporary Identification badge from the Police, and contractor will be escorted by a Veterans Health Administration (VHA) employee at all times.

2. Contractor will be responsible for ensuring compliance by its employees with all VA procedures governing building access and security.

a. Contractor will be responsible for ensuring compliance by its employees with the security regulations of VA, VHA and other Government installations or Contractor facilities where work is performed under this Contract.

b. Government may, at its sole discretion, direct the contractor to remove any contractor employee from U.S. VA/VHA facilities for misconduct or for security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Contract awarded.

c. POC will provide the contractor with a written explanation to support any request to remove an employee.

d. Contractor shall not employ any person who is an employee of the United States Government if that employment would appear to cause a conflict of interest.

e. Contractor shall not release, publish, or disclose sensitive information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information.

f. Personnel assigned to this contract are required to take proper precautions to protect privacy information from disclosure in the case that such disclosures are made.

3. No portion of the work shall be subcontracted without prior written consent of the POC. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the Contracting Officer with the names, qualifications, and experience of their proposed subcontractor(s).

4.

5. Contractor will be monitored through a variety of mechanisms. At a minimum, the following will be reviewed: Program requirements, “Deliverables meet the established time frames/deadlines, “Accuracy of analysis reports provided, “Assessments from Points of Contacts on the effectiveness of communication.”

8.0 RECORD MANAGEMENT

1. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. Government Agency owns the rights to all data/records produced as part of this contract.

7. Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract.

11. Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Appendix A – Frequency of Testing

(Max) Frequency

Appendix B – Water Quality Monitoring Requirements

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Quarterly Legionella Testing in accordance with the Statement of Work section 3.1 (maximum of 150 samples per quarter) Contract Period: Base POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: H146 - Quality Control - Water Purification and Sewage Treatment Equipment

LOCAL STOCK NUMBER: 0001

Quarterly Legionella Retesting in accordance with the Statement of Work section 3.1 (maximum of 5 samples per quarter)

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0002

Quarterly Legionella Testing for Cooling Tower in accordance with the Statement of Work section 3.1

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0003

Quarterly Heterotrophic Plate Count (HPC) Dental Water Testing in accordance with the Statement of Work section 3.2

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0004

Quarterly Heterotrophic Plate Count (HPC) Dental Water Retesting in accordance with the Statement of Work section 3.2

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0005

Biweekly Testing of Critical Water for Bacteria/Total Coliform in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0006

ST108 Monthly Testing of Critical Water in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0007

Monthly Total Organic Carbon, Total Inorganic Carbon, and Total Carbon Testing Heterotrophic Plate Count (HPC) Dental Water Testing in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0008

ST108 Quarterly Testing of Utility Water in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0009

ST108 Quarterly Retesting of Critical and Utility Water in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0010

Monthly Endotoxin Testing in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0011

Annual Endotoxin Retesting in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0012

Monthly Alkalinity Testing in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0013

Quarterly Alkalinity Testing in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0014

Annual Alkalinity Retesting in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0015

Monthly Conductivity Testing in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0016

Quarterly Conductivity Testing in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0017

Annual Conductivity Retesting in accordance with the Statement of Work section 3.3

POP Begin: 01-14-2025 POP End: 01-13-2030 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

LOCAL STOCK NUMBER: 0018

As Needed PCR Testing IAW the SOW

B.4 DELIVERY SCHEDULE

Lebanon, PA 17042

USA

3,000.00

Lebanon, PA 17042

100.00

Lebanon, PA 17042

20.00

Lebanon, PA 17042

2,000.00

Lebanon, PA 17042

200.00

Lebanon, PA 17042

130.00

Lebanon, PA 17042

540.00

Lebanon, PA 17042

60.00

Lebanon, PA 17042

160.00

Lebanon, PA 17042

200.00

Lebanon, PA 17042

540.00

Lebanon, PA 17042

50.00

Lebanon, PA 17042

60.00

Lebanon, PA 17042

40.00

Lebanon, PA 17042

25.00

Lebanon, PA 17042

60.00

Lebanon, PA 17042

40.00

Lebanon, PA 17042

25.00

Lebanon, PA 17042

10.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination.