Sources Sought for FMS Uniforms.docx

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of providing utility and fire-resistant uniforms. The uniforms will be delivered to the Corporal Michael J. Crescenz VA Medical Center, located in Philadelphia, PA 19104.

Introduction:

The Corporal Michael J Crescenz VAMC Facilities Management Service has a need to establish a contract to provide uniforms for FMS employees in various shops annually and/or as needed when the uniforms become unserviceable IAW VA Handbook and the Department of VA and AFGE Master Agreement. Currently, uniforms are provided from a different service but a change in service provider is necessary to ensure uniform requirements are met.

Scope:

Contractor shall provide all uniforms for CMCVAMC employees listed in the employee listing. The employee names, shop names, sizes, quantities, and colors will be provided upon award. Contractor shall supply the VA with sizing information along with sample garments of the exact clothing to assure a comfortable fit.

Requirements:

A. Contractor must be able to supply the required garments in Section 1 within one month of award.

B. Contractor must meet the specifications for each type of garment in Section 2.

C. Contractor shall ensure all uniforms meet the requirements prior to delivery. There shall be no charge for the return and exchange of unused and unwashed clothing. The government will pay the cost of return shipping on used clothing.

Deliverables:

· Deliveries shall be made during normal business hours 0800 – 1600 and shall not be made during government observed holidays or weekends.

· The Government will ship defective garment back to the vendor for exchange of garment with equal size, color, and specification. The vendor shall exchange defective garment with new garment within 10-business days.

· Uniforms will be bundled by shop and match the quantities, sizes, and colors in the employee listing, Attachment A.

· Uniforms will be labeled with CLIN # and shop name IAW Attachment A for quick identification.

· Uniforms will be delivered within 30 business days following receipt of the task order.

Section 1:

Required Garment Quantities, Shops, Sizes and Colors – (Refer to corresponding CLIN description in Section 2)

Length range: 28 - 39 Khaki, Shadow, Gravel, Black

Length range: 28 - 38 White

Length range: 28 - 39 Black

Section 2: CLIN Description CLIN 01 Solid Short Sleeve Work Shirt

· 5.75-ounce

· 65% cotton/35% polyester stretch plaited jersey knit

· Built with Carhartt Force® technology

· FastDry® technology

· UPF 25+

· Smooth flatlock seams

· Raglan sleeves

· Ventilated side panels

· Drop-tail hem

· Left-chest pocket with pen stall

· Tagless neck label

CLIN 01a Flame Resistant Solid Short Sleeve Work Shirt

· 6.75-ounce, 100% cotton FR jersey

· Meets the performance requirements of NFPA 70E

· UL® classified to NFPA 2112

· Carhartt FR and NFPA 2112/CAT 2 labels sewn on pocket

· Built with Force technology

· FastDry® technology

· Side-seam construction

· Rib-knit crewneck

· Left-chest pocket

CLIN 02 Solid Long Sleeve Work Shirt

· 5.75-ounce, 65% cotton /35% polyester stretch plaited jersey knit

· Built with Carhartt Force® technology

· UPF 25+

· Smooth flatlock seams

· Raglan sleeves

· Ventilated side panels

· Drop-tail hem

· Left-chest pocket with pen stall

· Tagless neck label

CLIN 02a Flame Resistant Solid Long Sleeve Work Shirt

· 6-ounce, 93% cotton / 7% spandex knit

· Meets the performance requirements of NFPA 70E

· UL® classified to NFPA 2112

· Carhartt FR and NFPA 2112/CAT 2 labels sewn on side seam

· Built with Force technology

· Fights odors

· Spandex-reinforced rib-knit crewneck

· Side-seam construction

CLIN 03 Heavy Weight Work Jacket

· 7.3-ounce, 100% nylon

· Mesh-lined body for breathability; Nylon taffeta sleeve lining

· Storm Defender® waterproof, breathable technology

· Wind Fighter® technology

· Fully-taped, waterproof seams; 10K / 10K waterproof breathability rating

· Detachable, drawcord-adjustable roll-away hood

· Full zip with inner and outer storm flaps

· Internal rib-knit storm cuffs with hook-and-loop adjustable closure

· Adjustable droptail hem

· Secure zippered chest pocket with storm flap

· Two secure zippered lower pockets with storm flaps

CLIN 03a Light Weight Work Jacket

· 4.2-ounce, 100% nylon

· Storm Defender® waterproof, breathable technology

· 10K/5K waterproof breathability rating

· Wind Fighter® technology

· Water-repellent center front zipper

· Adjustable hood; Partial elastic hook-and-loop adjustable cuffs

· Drawcord-adjustable droptail hem

· Packable into the wearers left zippered lower pocket

· Secure zippered chest pocket

· Two zipper secure lower pockets

· Hook-and-loop interior pocket

CLIN 03b Flame Resistant Heavy Weight Work Jacket

· 13-ounce, 100% cotton FR duck

· 11.5-ounce FR quilted twill lining; 100% flame resistant modacrylic resin insulation

· Meets the performance requirements of NFPA 70E

· UL® classified to NFPA 2112

· Carhartt FR label sewn on front pocket; NFPA 2112/CAT 4 label sewn on zipper flap

· Quilt-lined hood with adjustable Nomex® FR drawcord

· Brass front zip with Nomex® FR zip tape; Inner and outer hook-and-loop storm flaps for electric-arc protection

· Nomex® FR rib-knit cuffs and waistband

· Two lower-front pockets

· Two inner patch pockets with FR hook-and-loop closures

CLIN 04 Relaxed Fit Cargo Work Pants

· 8-ounce, 98% cotton / 2% spandex canvas

· Built to move with Rugged Flex® stretch technology

· More room to move with a comfortable fit through the seat and thigh and a straight leg opening

· Strong sewn-on-seam belt loops

· Right-leg cargo pocket with secure cell phone storage

· Left-leg cargo pocket with utility pocket

· Hidden hook and loop closures on cargo and back pocket flaps

CLIN 04a Painter’s Pants

· 8.75 oz. Painter's Drill, 100% Cotton

· Sits at waist

· Roomy in seat and thigh

· 9 pockets provide storage for tools and a cell

· Loops on legs keep

· Extra-strong, triple-stitched seams

CLIN 04b Flame Resistant Relaxed Fit Cargo Work Pants

· 9-ounce, 98% cotton / 2% spandex canvas

· Meets the performance requirements of NFPA 70E

· UL® Classified to NFPA 2112

· Built to move with Rugged Flex stretch technology

· Comfortable fit through the seat and thigh with more room to move and a straight leg opening

· Strong sewn-on-seam belt loops

· Secure cargo pocket with utility pocket and cell phone storage

· Reinforced dungaree back pockets

· Carhartt FR and NFPA 2112/CAT 2 labels sewn on coin pocket

CLIN 05 Storm Defender (Waterproof) Loose Fit Bib Overall

· 7.3-ounce, 100% nylon

· Storm Defender® waterproof, breathable technology

· Wind Fighter® technology

· Fully-taped waterproof seams; 10K/10K waterproof breathability rating

· Adjustable elastic suspenders

· Multi-compartment bib pocket with secure zipper

· Webbing around waist with side waist-adjuster

· Double-layer knees with openings

· Hook-and-loop cargo pockets

· Mesh-lined ankle-to-knee zip opening; Reinforced nylon kick panels and knees

· Hook-and-loop adjustable bottom cuffs

CLIN 05a Flame Resistant Bib Overall

· 13-ounce, 100% cotton FR duck

· 11.5-ounce FR quilted twill lining; 100% flame resistant modacrylic resin

· Meets the performance requirements of NFPA 70E

· UL® classified to NFPA 2112

· Carhartt FR and NFPA 2112/CAT 4 labels sewn on front pocket

· High back with FR suspenders and FR center-release buckles

· Multi-compartment bib pocket

· Two large lower-front pockets

· Two reinforced back pockets

· Double-layer knees with openings

· Ankle-to-thigh brass leg zips with Nomex® FR zipper tape and protective flaps with arc-resistant snap closures

CLIN 06 Solid Collared Short Sleeve Work Shirt

· 6-ounce

· 62% polyester/38% cotton pique knit

· No-roll rib-knit polo collar

· Open, non-banded sleeves

· Three-button front

· Left-chest Contractor's Work Pocket® with unique silo for pens, pencils or tools

· Square bottom with side vents

· Tagless neck label

CLIN 06a Flame Resistant Collared Short Sleeve Work Shirt

· SPF20+ Sun Protection

· Shoulder inserts for radio strap

· Pen pocket on sleeve

· Microphone loop under placket

· 2 button placket

· 2" drop tail for comfort and movement

· Moisture wicking

· Antimicrobial

· Quick Drying

· FR label sewn on; NFPA 2112/CAT 2 label sewn on

· Meets the performance requirements of NRPA 70E / ASTM F1506 and is UL® Classified to NFPA 2112

CLIN 07 Solid Collared Long Sleeve Work Shirt

· 5-ounce, 58% cotton / 39% polyester / 3% spandex

· Built to move with Rugged Flex® stretch technology

· Stain Breaker® technology

· Carhartt-strong, triple-stitched main seams

· Wrinkle-resistant fabric

· Colorfast for a professional appearance wash after wash

· Button-down collar and front

· Two chest pockets with button closures

· Left-chest map pocket with zipper closure

· Two-button adjustable cuffs

CLIN 07a Flame Resistant Solid Collared Long Sleeve Work Shirt

· 4.7-Ounce, FR Twill: 50% Lenzing™ FR / 38% aramid / 10% polyaminde / 2% anti-stat

· Inherent fabric benefits: Flame-resistant, mositure wicking, fast-drying, colorfastness, anti-static, wrinkle-resistant

· FastDry® technology

· Button-down collar with button closure

· FR melamine buttons

· Two chest pockets with button closures

· Extended sleeve plackets with two-button adjustable cuffs

· Triple-stitched main seams

· FR label sewn on; NFPA 2112/CAT 2 label sewn on

· Meets the performance requirements of NRPA 70E / ASTM F1506 and is UL® Classified to NFPA 2112

Please answer the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Small Business (SB), Large Business, etc.)?

(2) Is your company considered small under the NAICS code identified under this notice?

(3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(4) Is the product you are providing information about made by a small business manufacturer or a large business?

(5) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(6) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(7) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(8) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

(9) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(14) Please provide your Unique Entity ID.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to william.macdougall@va.gov no later than, 11:00 AM Eastern Standard Time (EST) on October 28, 2024. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, William MacDougall.

All firms responding to this Sources Sought Notice are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Contract Opportunities website for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Source Sought Notice. Information will only be accepted in writing by e-mail to Contract Specialist, William MacDougall at william.macdougall@va.gov

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.