36C24425B0010 0003 - site visit 06182025.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

07-08-2025

542-21-212 00244 Department of Veterans Affairs Network Contracting Office 4 VA Medical Center 1400 Blackhorse Hill Road Coatesville PA 19320

00244 Department of Veterans Affairs Network Contracting Office 4 VA Medical Center 1400 Blackhorse Hill Road Coatesville PA 19320 To all Offerors/Bidders

36C24425B0010 04-30-2025

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-21-2025 10:00 AM EDT

Correct FCA & Deficiencies Buildings 25 & 63 This amendment is issued to provide the following information:

1. VA response to Contractor RFI's and sign-in sheet from site visit conducted on 6/18/2025.

2. Bids are to be electronically mailed to the Contracting Officer at elizabeth.wilson6@va.gov no later than 7/21/2025 at 10:00 AM.

3. Bid Opening will be held 7/21/2025 at 10:00 AM. Contractors may attend the bid opening via Teams call:

See attached information for details.

Correct FCA and Deficiencies Buildings 25 and 63

PROJECT 542-25-212, SOLICITATION 36C24425B0010

AMENDMENT NO. 0003

CONTINUATION PAGE

Correct FCA and Deficiencies Buildings 25 and 63

PROJECT 542-25-212, SOLICITATION 36C24425B0010

AMENDMENT NO. 0003

The purpose of this amendment is provide the following:

1. Sign-In Sheet for site visit conducted on 6/18/2025.

2. VA response to Contractor RFI’s.

3. Bids are to be sent electronically to the Contracting Officer at elizabeth.wilson6@va.gov no later than 10:00 AM on 7/21/2025. The Bid opening will be held via Teams Meeting as indicated below on 7/21/2025 at 10:00 AM:

Bid Opening Dial-In Information:

Microsoft Teams Need help?

Join the meeting now Meeting ID: 246 675 880 868 1 Passcode: mT9HC9SA

Dial in by phone +1 872-701-0185, 836526821# United States, Chicago Find a local number Phone conference ID: 836 526 821# For organizers: Meeting options | Reset dial-in PIN

Contractor Questions:

1. Sealed+Drawings+for+bid The Plans/Drawings provided are 8.5x11 in size.

The scale would be wrong blowing these up. The reproduction facilities can’t enlarge the documents because they are NOT TO SCALE. Do you have another file that is correct scale?

VA Response: See link below.

https://oculusinc.syncedtool.com/shares/file/rOyprNRhaCw/

2. Sealed+Drawings+for+bid O-TN100 The roads and driveways at Bldg 63 & 25 are in very poor shape and must be used to access bldg. 63 & 25 for project scope. The weight of the equipment and deliveries WILL cause damage to these roads. Please advise how to access the buildings with such poor roadways? There is a generic statement in the specs implying you have to repair any damaged roads and sidewalks. Does The DVA want to include asphalt replacement of the road loop at bldg. 63 & 25 in the proposal?

VA Response: Per the specifications, the Contractor is responsible for any damage caused by their construction activities

3. Spec 31 20 11, page 6, 3.1

During the site walk it was mentioned that they (Gov) were not aware of any trees that would have to be removed. The excavation for ductbank south of the Flagpole area has a small forest of trees, the exact count is unknown until a survey is done and a 15’ zone is cleared off the centerline. With out a pre-surveyed scaled drawing, can an allowance be placed for tree removal and the balance be addressed after dem

VA Response: Refer to note 5 Technology Outside Plant Notes. Drawing 0-TN000

4. Spec 31 20 11, pg12E.

During excavation for the ductbank, it highly likely that hard bedrock will be encountered, if this unknown conditioned is encountered, how should it be priced? Please confirm this will be a differing site condition based on yardage?

VA Response: Rock excavation will NOT be paid for under a unit cost basis. Any unforeseen site conditions to be brought to the attention of the COR. NO work outside the scope is to be performed unless authorized by the contracting officer. Only the Contracting Officer can modify the contract!

5. spec 25 03 93

The specs provided refer you to spec 25 03 93, requiring the GC to provide a written testing and commissioning plan, but there is no spec 25 03 93 provided. The previous response to this question was… TBD. Please clarify what is to be tested, third party requirements, should we include an allowance for this testing? Please list what is required for commissioning testing of Mech and Elect systems, provide a checklist.

VA Response: REVISE Spec 01 00 00 – 30, 1.19 TESTS, A. The contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-level and system level breakdowns per commissioning specifications indicated: 23 08 00 (HVAC Systems), 26 08 00 (Electrical ATS switch), and 28 08 00 (Security Systems).

6. Spec 31 20 11, page 6, 3.1A.

Are there any time restrictions on when trees can be removed for excavation due to bats/birds/noise that limit removal to certain dates of the calendar year?

VA Response: Refer to note 5 Technology Outside Plant Notes. Drawing 0-TN000

7. Plans, CS-100, Camera note

Please confirm the quantity of new cameras to be installed for the project is two, one each on bldg. 63 & 25? What is meant by the note “cameras powered POE+Typical of five(5) cameras”?

VA Response: Refer to Technology drawings for camera locations and numbers

8. Solicitation pg 12 of 91:

States Contractor must provide proof TB training & PPD testing annually for employees; Is this required, does this include Subcontractors?

VA Response: Correct

9. Plans page CS100, CS101, CS102 New duct bank is only on plans pages CS103 and CS104. Contractor is to remove the 7-#14 Cable (telementry Line) in the existing 1” conduit and feed new Fiber Optic cables in this 1” Conduit and 1” Conduit (spare) Per typical trench detail on CS101. Please confirm there is no trenching required between the conduit manhole (top of hill) on CS103 and Bldgs 1 stated:

VA Response: Excavation on in that area may not be required. Contractor to field verify existing conditions prior to the start of work.

There was no way to confirm if excavation is needed and the sidewalks did not include a trip through the trees. Please confirm that any excavation between the points noted above would be a differing site/unforeseen condition?

VA Response: Excavation on in that area may not be required. Contractor to field verify existing conditions. This is not considered a differing/ unforeseen site condition.

01 00 00-8 and plans CS100

Please confirm the temp fence shown on CS-100, is temporary and will be removed upon completion of the project.

VA Response: The fencing shown on CS-100 is permanent. 01 00 00-8 references temporary construction fencing. The contractor is responsible for both. Please review the full specifications and drawings.

10. Spec 31 20 11, pg 6

Is there any Borrowed Soil available on the base site for use as backfill?

VA Response: No borrowed soil available

11. E601 Note 1

States Generator is to be removed & turned over to Owner, where is it to be removed to for turnover?

VA Response: Generator to be removed to main VA campus, exact site to be coordinated with the COR

12. Can we please have a clearly defined scope outlining what is needed and expected from our team. It might be helpful to have a responsibility matrix showing ownership of each task, especially where there are overlaps?

VA Response: Refer to the SOW, specifications, and drawings. Prime contractor is responsible to disseminate to all trades any and all work for that particular trade regardless of where the work is described in the package.

13. Spec 01 00 00-30

Commissioning: Please list what is required for commissioning testing of installed systems? The specs provided refer you to spec 25 03 93, requiring the GC to provide a written testing and commissioning plan, but there is no spec 25 03 93 provided.

VA Response: REVISE Spec 01 00 00 – 30, 1.19 TESTS, A. The contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-level and system level breakdowns per commissioning specifications indicated: 23 08 00 (HVAC Systems), 26 08 00 (Electrical ATS switch), and 28 08 00 (Security Systems).

14. Solicitation pg 8 of 91

States contractors must submit to COVID-19 screenings/procedures, are these daily screenings? Please provide outline of screening procedures to get on site, quarantine protocols, etc

VA Response: Currently there are no screenings. If screenings are restarted, contractors will follow requirements at that time.

15. Solicitation pg 12 of 91

States Contractor must provide proof TB training & PPD testing annually for employees; does this include Subcontractors?

VA Response: Correct

16. E601 Note 1

States Generator is to be removed & turned over to Owner; you are referring to the large blue generator in bldg. 63 correct?

17. E101 Plans indicate a New Booster Pump Control Panel (Bldg 25) & New Well Pump Control Panel (Bldg 63); A “Controls Vendor” is mentioned elsewhere in the planset, are these Control Panels Vendor-supplied, or Contractor-supplied? If Contractor, which Contractor, and what are the specifications for the equipment?

VA Response: Prime contractor is responsible to disseminate to all trades any and all work for that particular trade regardless of where the work is described in the package.

18. Spec 01 00 00-10

This is Federal Property, please confirm there are no Registration/Permits/Inspections Fees with the local municipality required for Mechanical, Electrical, or Fiber?

19. Spec 01 00 00-14

NPDES Permit required who is the POC for this permit, Since the VA is making the permit application for this, is there a charge required to the GC for this permit?

VA Response: No charge for the GC. POC to be provided upon contract award.

20. Plans page CS100, CS101, CS102

New duct bank is only on plans pages CS103 and CS104. Contractor is to remove the 7-#14 Cable (telementry Line) in the existing 1” conduit and feed new Fiber Optic cables in this 1” Conduit and 1” Conduit (spare) Per typical trench detail on CS101.

Please confirm there is no trenching required between the conduit manhole (top of hill) on CS103 and Bldgs 25 & 63, only remove and replace of fiber cables in the existing conduits as stated.

VA Response: Excavation on in that area may not be required. Contractor to field verify existing conditions prior to the start of work.

21. Spec 23 05 11 Who is the BAS Controls contractor for this project?

VA Response: Prime contractor is responsible to disseminate to all trades any and all work for that particular trade regardless of where the work is described in the package.

22. Plans CS100 Please confirm the Laydown Area is adjacent to Bldg 63 and that the GC can place a Job Trailer and Shipping Container there for project support.

VA Response: Yes, the trailers can be placed this as long as it is secured and inside the fence. The VA accepts no responsibility for any materials within the laydown area.

23. Plans CS100 and Spec 01 00 00-29

For the Job Trailer electricity will be provided by the VA

VA Response: The contractor can tie into the electric on site. The VA is not responsible for the hook up or electrical tie in.

24. 01 00 00-8

Please confirm the temp fence is required to have fabric installed over its entire length?

VA Response: Fabric is not required. The VA assumes no responsibility for anything inside the temporary fencing.

25. 01 00 00-

Is the GC responsible for maintaining lawn around the project spaces and Bldg 63 and 25 for the duration of project?

VA Response: Refer to 01 00 00-8

26. Plans GI001

GC to provide asbestos testing certified report before demo, please confirm this requirement and that there is no existing report?

VA Response: This is required

27. Plans CS104

Please confirm the VA facility does not stockpile demolished asphalt or concrete for future fill?

VA Response: The VA does not stockpile these items. Contractor is responsible for removal off site / recycling. Please refer to the project specifications on proper disposal.

28. 01 00 00-35 to 39

Confirm professional Photo documentation required for this project as described?

VA Response: Professional photo documentation is not required, but the VA does want photos of any underground piping before backfill

29. Road Access

During the site walk, we observed that the only access to bldgs. 25 & 63 is via an access road adjacent to existing school. Will there be access restrictions to this road imposed by school, and if so, what will those restrictions be?

VA Response: The road will be open to the construction site. There is to be no contractor parking on the road or any school property. All contractor parking must be on the site.

30. Due to the nature of the bid submission being hand or mail in, we kindly request an additional extension of at least another day to July 22nd to allow us to mail our bid out on the business day before it is due. With the bid being due on Monday, it presents additional challenges in sending our proposal on Friday July 18th like the possibility of last-minute pricing changes over the weekend.

VA Response: Refer to Amendment 0003 which indicates a change in bid submission.

31. Additionally, I just wanted to bring it to your attention that the posting on SAM.gov still reflects the due date of June 25, 2025.

VA Response: The date was corrected and should reflect the current submission date. Please also refer to the amendment for updated information.

32. On drawing CS101, which contractor (Civil, Electrical, or Telecom) is to remove the seven (7) #14 cables in the 1" Telemetry conduit?

VA Response: Prime contractor is responsible to disseminate to all trades any and all work for that particular trade regardless of where the work is described in the package.

33. On drawing CS101, are the seven (7) #14 cables in the 1" Telemetry conduit currently in use? Will an outage need to be scheduled?

VA Response: Contractor to assume the cables are in use. Contractor to coordinate shutdown with COR

34. Drawing E-101, details 3 and 6, each depict a 4-post Telecom Cabinet. Please provide a preferred part number. Are these to be wall mount cabinets or floor mount cabinets? What is the minimum number of rack units required? What is the minimum depth required?

VA Response: Refer to the drawings and specifications for details. Contractor to provide submittals for review before the ordering of materials.

35. Drawing CS100 refers to the existing conduit that connects Building 25 and 63 as a 2" conduit which will carry two (2) fiber optic cables. However, drawing 0-TN100, key note #2 refers to this as 1" conduit. Which is the correct size?

VA Response: 2” is the correct size.

36. Drawing CJ103 refers to the fiber breakout boxes needed in Buildings 14, 25 and 63. Since the brand is never identified, may we provide either a Corning SPH-01P or Corning SCH-01C at these building?

VA Response: Breakout boxes need to meet the requirements listed in the specifications and drawings.

37. On drawing 0-TN100, may the three (3) 6-strand OS2 fiber optic cables leaving Building 14, which head to the new manhole, be pulled together through a single 2" conduit in the 2 x 2 duct bank?

VA Response: Yes

38. On drawing 15-TN100, may the 1.5" conduit (see Keynote #5) be run on the exterior of the building and then enter the building at column line 12? This would be more straightforward as Building 15 is rather congested.

VA Response: The government would have to approve this for aesthetic reasons, IMEG takes no exception to routing conduit on exterior of building.

39. Drawing TN400, detail 2, depicts the video surveillance riser diagram consisting of two (2) 6-strand OS2 fiber optic cables. In lieu of these, may we provide one (1) 12-strand OS2 fiber optic cable from Building 15 to Building 25, and then one (1) 6-strand OS2 fiber optic cable from Building 25 to Building 63 (in addition to the 6-strand for the Utility Monitoring)? At Building 25 we would terminate strands 1-6 of the 12-strand cable, and fusion splice strands 7-12 of the 12-strand cable to the 6-strand cable. It is simpler and less costly to pull one (1) 12-strand cable through the long run from Building 15 to Building 25, rather than two (2) 6-strands cables for video surveillance.

VA Response: Yes, the proposed solution is acceptable, however, provide minimum 15’ coiled fiber cable maintenance loops for each cable entering building 25.

40. Drawing TN400, detail 2, depicts the existing surveillance fiber patch panel. From the pre-bid walk-through we observed that this is a Corning WCH-02P wall mount fiber optic patch panel. It has two coupling panel postions, one of which is already occupied. May we install a 12-strand LC SM coupling panel in the other position upon which to terminate the video surveillance fiber? This is another reason why we would prefer to install a 12-strand cable rather than two (2) 6-strand cables.

VA Response: Yes

41. Drawing TN400, detail 3 (Telecom Enclosure Elevation), depicts the SC-PDU-1 twice. Should one of these be SC-UPS-1?

42. Drawing TN600 (Technology Equipment Schedule) lists SC-FDC-1 as a Leviton fiber optic patch panel. May we provide a Corning CCH-01U rack mount fiber optic patch panel instead? This would keep both ends as Corning enclosures.

43. Sheet A101 detail G5 calls for precast concrete sidewalk and steps. The industry standard is cast-in-place (CIP) concrete. Is CIP sidewalks and step acceptable to the VA?

44. Spec 01 00 00-30: Commissioning: Please list what is required for commissioning testing of installed systems? The specs provided refer you to spec 25 03 93, requiring the GC to provide a written testing and commissioning plan, but there is no spec 25 03 93 provided. ) Note 23 05 93 is the spec referenced!

VA Response: REVISE Spec 01 00 00 – 30, 1.19 TESTS, A. The contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-level and system level breakdowns per commissioning specifications indicated: 23 08 00 (HVAC Systems), 26 08 00 (Electrical ATS switch), and 28 08 00 (Security Systems).

45. Please provide manufacturer or FRP door with flood panel or describe what is required in the flood panel.

VA Response: See Specification 08 16 13

46. Please provide a specification for the FRP door with flood panel.

VA Response: See Specification 081613 – FRP Doors for the door specifications. Revise Sheet A300, Detail C4, note to indicate “16” X 8” stainless steel flood vent specifically designed for entry doors that open and close on a daily basis with a built-in CAM system to keep the flood vent door locked in place and with a back plate through bolt installation system. Provide weather resistant installation and hardware and a 15-year warranty. Basis of Design – Smart Vent Model # 1540-525.”

47. Please confirm where the new raceways are being installed with new fiber optic cabling. Are the race ways from building 25 to building 63 as shown on CS100 existing raceways with new Fiber?

VA Response: Correct

48. Drawing CS101 also shows us reusing existing raceway conduits and pulling new fiber optic cabling. Drawing CS102 also shows us reusing existing raceway conduits and pulling new fiber optic cabling. Drawing CS103 adjacent to the match line it says to replace conduit manhole. It appears from that point we are installing new 2x2 duct bank as shown on E501 detail 7 for new fiber optic cabling. This would be the same as shown on CS104 to building 14. Please confirm.

VA Response: Correct

49. Specifications Section 31 20 11 Paragraph 1.6 measurement and payment of rock excavation reads as we will be paid for rock excavation under a unit cost basis. Please confirm that rock excavation will be paid for under a unit cost, if encountered.

VA Response: Rock excavation will NOT be paid for under a unit cost basis. Any unforeseen site conditions must be brought to the attention of the COR. NO work outside the scope is to be performed unless authorized by the contracting officer. Only the Contracting Officer can modify the contract.

See attached document: 2nd Site Visit Sign In Sheet.

See attached document: 2nd Site Visit Sign In Sheet pg 2.

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