36C24424R0009_1.docx

SUBJECT*

2024 Short Circuit and Arc Flash Study | NCO 4 Construction West (VA-24-00022585)

GENERAL INFORMATION

1700 S. Lincoln Avenue

Lebanon, PA 17042

POSTAL CODE

COUNTRY

CONTACT INFORMATION

Network Contracting Office 4

POINT OF CONTACT*

Contract Specialist John Mignogna John.Mignogna@va.gov 412-822-3137

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This announcement is for the selection of an Engineering Services (ES) Firm for 2024 Short Circuit and Arc Flash Study for the Department of Veterans Affairs, Lebanon VA Medical Center located in Lebanon, PA. The Government intends to award a single Firm Fixed Price Contract. All potential offerors must provide a SF 330 containing all required information listed below. The form format must be the General Services Administration SF 330 found on the website http://www.gsa.gov/portal/forms/download/116486 Forms Library.

CONTRACT INFORMATION: The project consists of conducting an electrical engineering study, calculations, drawings and modeling of the Lebanon VAMC campus. The contract award will incorporate the attached Statement of Work. Expected design services may require any combination of the following: Title I – Site Investigation Services, Title I - Design Services, and Title II – Construction Period Services.

This contract is being procured in accordance with the Brooks Act as implemented in Federal Acquisition Regulation (FAR) Subpart 36.6, Veterans Administration Acquisition Regulation (VAAR) 836.6 and the Veterans Administration Acquisition Manual (VAAM) Part M836 . The firm will be selected for presentations based on demonstrated competence and qualifications for required work. This contract is set-aside 100% for Service Disabled Veteran Owned Small Business’s (SDVOSB) capable of completing work under the North American Industrial Classification System (NAICS) code 541330. The small business standard is $22.5 million dollars.

SUBMISSION REQUIREMENTS: Interested firms having the capabilities to perform this work must submit an electronic copies of Standard Form 330 (SF 330). Standard Forms 330’s must be received no later than 1:00 PM on January 3rd, 2024. The submittal packages are to be sent to the following:

Email submission of the SF 330 are to be submitted to John Mignogna at John.Mignogna@va.gov

Additionally, the submissions must include an insert detailing the following information placed at the front of the Submission.

1. SAM Unique Identity Number

1. Tax ID Number

1. The E-mail address of the Primary Point of Contact.

1. A printed copy of the firms VetBiz Registry.

1. A copy of Errors and Omissions Insurance Policy for the SDVOSB Prime.

1. A copy of the firm’s Pennsylvania State Licensure for the SDVOSB Prime or a statement indicating how the provided drawings will be sealed by a PA licensed Engineer.

1. A statement indicating what office the Engineering Services firm will utilize as its primary design office.

Special Note: An Engineering Services Firm failing to provide any of the documentation detailed in the Pre-Solicitation Notice may be determined as Non-Responsive and may not be considered.

Please note this is not a request for proposal. Eligible responses received will be evaluated and the most highly qualified will be compiled on a shortlist of candidates who will be contacted for an interview. For the evaluation, Professional Qualifications to Perform the Services Required, Specialized Experience and Technical Competence, Past Performance, and Experience in Construction Period Services are more important than the other three (3) factors and are of equal weight. The remaining three (3) factors are of equal weight among themselves. The following evaluation criteria shall be used to evaluate firms and determine the most highly qualified firm for possible contract award.

A-E SELECTION BOARD GUIDE CRITERIA

2024 Short Circuit and Arc Flash Study

FOR LEBANON VA MEDICAL CENTER

1. There are five evaluation factors for each firm: Professional Qualification, Specialized Experience, Past Performance, Capacity to Accomplish Work, and Location. Detailed evaluation guidance is offered for each factor below. The adjectival system uses the adjectives and associated definitions listed in the table below.

Note: All ratings are not used for each factor. Some objective factors simply use unacceptable, acceptable, and outstanding.

2. The initial evaluation of the packages should determine which firms are the most highly qualified firms. The Selection Board shall produce a list in the order of preference with a narrative explanation supporting the order of preference. Where firms are rated the same adjective, credence will be given to the descending order of importance. The Source Selection Authority will then select no less than two but no more than five firms for interviews, unless a logical break in the rankings occur. For example, if six firms are rated GOOD, the sixth firm will be given an interview. Upon completion of interviews, the Selection Board will then rank the interviewed firms from most highly qualified to least highly qualified. Negotiations will begin with the most highly qualified firm.

3. The Professional Qualification, Specialized Experience and Past Performance factors are significantly more important than the other two factors which are listed in descending order of importance.

4. The determination of a firm's overall rating shall be made in accordance with the following guidance. The lower of a firm's rating in the three key areas (Professional Qualifications, Specialized Experience and Past Performance) establishes the maximum overall rating a firm can receive as shown below.

Overall Rating

5. Recency/Relevance: Evaluators will grade the ten projects that the firms submitted in part F of the SF Form 330. If a firm submitted more than ten projects, only the first ten shall be evaluated, the additional projects shall be ignored. Each of the ten projects will be assigned a grade of “relevant” if the project’s professional services completion year (F22) is within the past five years AND the evaluator believes that the project is similar in size and scope to the statement of work for this solicitation. A project that is only partially similar in size and scope AND has been completed in the past eight years may received a grade of “somewhat relevant”. A project that is not similar in size and scope OR has not been completed in the last eight years will be assigned a grade of “not relevant”. Relevancy is a judgement call made by the evaluator. Typical items that influence the relevancy decision include function (exact, similar, not-similar), size/purpose, and new construction vs renovation.

6. Professional Qualifications necessary for satisfactory performance of required services: This is intended to evaluate the personal experience and qualifications of firm members who work in the firm's project office and are scheduled to be assigned to the design team and who are listed in section E.

a. The number of key positions will vary based on the scope of work of the project. Key positions include Project Manager(s), Quality Assurance, and technical staff that are important to the successful outcome of the project. A complex multi-disciplined project may have many key technical staff, including Architects, Civil Engineers, Electrical Engineers, Environmental Engineers, Fire Protection Engineers, Health Care Planners, Interior Designers, Mechanical Engineers, Structural Engineers and Surveyors. A simpler parking lot project may only have Civil Engineers and Surveyors as key technical staff although all assigned personnel are required to be qualified to practice in their field.

b. Of the personnel listed in section E, each board member shall determine which individuals are actually key individuals.

c. For an individual in a key position to count as experienced, they must have experience in relevant projects as documented in Sections E or F/G, and they must have the appropriate professional qualifications for their role.

i. All lead engineers must have a Professional Engineers license (PE) (per Federal Law, they do not need to be licensed in PA, just in one of the 54 states or territories as we are not in PA). Best approach is to have at least one PE per discipline

ii. Lead Architect must be a registered architect, this is normally indicated by NCARB, RA or AIA. Associate AIA are not registered and therefore do not count.

iii. Interior Designer registration is preferred (NCIDQ)

iv. Surveyors must be licensed (PLS)

v. Other qualifications include (each board member shall determine the requirement for and relevancy of additional credentials)

1. Leadership in Energy and Environmental Design (LED AP or LEED AP BD+C)

2. Project Management Professional (PMP, PgMP)

3. Constructions Specifications Institute (CSI, CCS, CCCA, CDT)

4. Other industry qualifications

d. Determination of what personnel are sub-contractor personnel and what personnel are in branch offices versus the main office shall be made based on Section C and D, and Part II

e. The larger proportion of key personnel who have the required experience/qualifications and work for the Prime Contractor, the higher the grade as shown on the chart below.

7. Specialized Experience and Technical Competence in the type of work required. This factor evaluates the experience of the firm in completing projects relevant to this contract.

a. Firms provided sample projects as part of section F. Each board member determines which projects are relevant, some what relevant and not relevant.

b. Extra consideration may be given for experience designing projects for Department of Veterans Affairs Facilities.

c. For a project to count as relevant for this section, the offeror must have completed the project as the prime contractor. Projects completed by the firm as a sub-contractor or projects completed by key personnel while employed by another firm are not relevant for this section.

d. Board members may use their judgement in providing some credit for projects that are only somewhat relevant but must be consistent.

e. The more projects that the firm has completed, the higher the grade as shown below.

8. Past performance on contracts with Government agencies (Particularly Department of Veterans Affairs) and private industry in terms of cost control, quality of work and compliance with performance schedules.

a. Sources of past performance information include CPARS and personal knowledge.

b. The VA is solely responsible for accessing CPARS data.

c. Board members may give as much weight to contractor provided performance data as they feel appropriate. This data, when provided, is in section H.

d. The more favorable the information, the higher the grade as shown below.

9. Capacity to accomplish the work in the required time: this factor evaluates the ability of the A-E firm, given their current projected workload and the availability of their key personnel, to accomplish the project in the required time.

a. Each A/E firm should address their capacity in part H. This is typically expressed as a firm having a percentage of their resources available for additional work.

b. A firm whose part II section 11 shows a large revenue number likely needs a lower percent capacity in order to perform our project then a firm with a small revenue number. Typically, a design firm will bill 70% of the design fee over the first year and then 30% over the next two years.

c. Rating a firm to have unacceptable capacity requires positive knowledge that they are unable to perform or have had substantial difficulty performing in the past.

10. Location in the general geographic area of the project and knowledge of the locality of the project: This factor evaluates the distance from the A-E firms design office from the location of work (Lebanon VA Medical Center). The personnel identified as the design team staff are expected to work in the design office identified for evaluation of this factor.

a. Distance shall be measured from the Lebanon VA Medical Center, Lebanon, PA

b. Sections C, D, E and Part II shall be used to determine what project office the majority of key personnel are operating from.

Service Disabled Veteran Owned Small Businesses must be registered and verified in the VetBiz Registry at time of SF 330 submittal. Visit www.vip.vetbiz.gov to complete your company registration. Additionally, any potential awardee must also be registered in the System For Award Management (SAM) at time of SF 330 submittal. Registration can be accomplished by visiting https://sam.gov.

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

Lebanon VA Medical Center Lebanon, Pennsylvania

ARCHITECT/ENGINEER SCOPE OF WORK

FOR

Arc Flash and Short Circuit Coordination Study

Contracting Officer’s Representative (COR): Mark Sternagle

-- Services --

Provide professional Architect/Engineer (A/E) services to include:

· Conduct an electrical engineering study, calculations, drawings and modeling of the Lebanon VAMC campus

-- Project Scope --

GENERAL OVERVIEW:

Provide a complete electrical systems study including one-line diagrams, fault current analysis, protective device coordination study, arc flash hazard analysis, arc flash labels, and lightning protection system study.

SPECIFIC REQUIREMENTS:

This study serves to satisfy our requirement of conducting short circuit analysis and protective device coordination studies every five years. The previous 2018 study is attached, however, the attachment is just for estimating purposes. All data must be physically verified by the AE for this contract. There has been an approximately 10% increase in the number of buses and other components since the 2018 study. The AE shall be responsible for locating and verifying the data for all buses, panels, cables, overcurrent and other protective devices, relays, energy sources, etc. and obtaining fault current values from Met-Ed.

· Develop and provide in SKM or approved equal and in AutoCAD one-line diagrams for the campus medium voltage electrical system and one-line diagrams for each building that contains more than a single electrical panel.

· Develop and provide in SKM or approved equal and in PDF a complete fault current analysis for the entire campus, with scenarios for primary utility feed, secondary utility feed and campus on generator.

· Complete a protective device coordination study for all protective devices on campus, identifying any devices that need adjustment (and provide the necessary information for adjustment), fail to provide the correct protection level (and identify the correct protection level) for downstream conductors or have insufficient AIC ratings (and provide the correct AIC rating).

· Complete a campus wide arc flash analysis and provide arc flash labels for all panels and other devices that require arc flash labels.

· Complete a campus wide lightning protection study. Verify that all buildings are protected in accordance with NFPA 780, 99 and 101 requirements. Identify all deficiencies in the campus wide lightning protection system.

· Perform all services in accordance with the current VA Electrical Design guide and electrical directives in addition to the requirements in NFPA 70, 70E 99, 101 and 780.

· Conduct an update of the one-line diagrams, fault current analysis, protective device coordination study and arc flash analysis and labels upon completion of the Construct Med/Surg, Behavioral Health and Primary Care and Substation replacement projects. The intent is to do a single update upon the completion of all three projects.

· Perform all work in a safe manner in accordance with the requirements in NFPA 70E. Pre-schedule any required outages for the minimum possible time with the least impact to the operation of the hospital.

SCHEDULE:

Submit review package so they are received on or before the noted day. All days below are calendar days. The issuance of the Notice to Proceed (NTP) shall be the first PDT Meeting. A/E shall be required to attend and take minutes of each Project Design Team (PDT) Meeting. Minutes shall be submitted electronically to the COR and Contracting Officer within three (3) business days of each meeting.

GENERAL REQUIREMENTS:

· Use the latest VA Master Construction Specifications (PG-18-1), supplemented by the Lebanon VAMC specific sections 01 00 00 General Requirements and 01 35 26 Safety Requirements. Where an appropriate specification does not exist, create a specification in the same format and ensure that it is not proprietary to a single manufacturer.

· Perform all services in accordance with the current VA Design and Construction Procedures (PG-18-3)

· Perform all services in accordance with the current VA Building Information Modeling (BIM) Manual and current VA Drawing Deliverable Requirements (PG-18-4): https://www.cfm.va.gov/til/projREq.asp

· Perform all services in accordance with the current VA Equipment Guides and Planning Information (PG-18-5):

· All designs shall be compliant with space criteria referenced in VA space planning criteria (PG-18-9): http://www.cfm.va.gov/til/space.asp

· Perform all work in accordance with current VA Design Manuals in PG-18-10, including Physical Security and Resiliency. If a section of one of the manuals cannot be met, the A/E shall notify the VA immediately, and assist the VA in the waiver process. These design manuals are supplemented by Lebanon VAMC specific design criteria.

· Perform all work in accordance with current VA Barrier Free Design Standard (PG-18-13)

· Perform all work in accordance with current VA Roof Finishes, Door, and Hardware Schedule (PG-18-14)

· Ensure patient privacy criteria are met (e.g. computerized information, patient privacy, Health Insurance Portability and Accountability Act).

· Design and construction work shall be coordinated with other construction projects on-going at the hospital. A list of current projects will be provided upon approval of the 35% submission.

· A/E shall use most current healthcare delivery processes and the VA design criteria as a guide. The direction that fits the situation the best will be used in the design.

· If shutdowns are required during construction, a full shutdown plan shall be included in the design. Shutdown plans shall include the particular energy source to shut off (e.g. breaker, valve, etc.) and what area, outlets, utilities and/or equipment the shutdown affects. The specific name of the energy source to be shut off shall be identified, for example: “panel H1L1, breaker 2” for electric, or “Valve 3-f” for a water source, etc. Drawings and a written narrative shall be provided.

· A Leadership in Energy and Environmental Design (LEED) Silver Rating is desired with the construction. A rating will not be sought, but practices will reflect LEED Silver requirements. Proof of possible LEED credits shall be provided. The VA shall conduct an Energy Review upon receipt of the 65% submittal (DD2).

· Bid Alternates/Deducts shall be designed into the project to decrease the price of the project 20%.

· A/E shall be responsible for providing certified industrial hygiene services to perform asbestos survey investigations, sampling, development of specifications and drawings, and construction period services. Any place where a sample is taken shall be restored to original condition.

· A/E shall pay particular attention to Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA), International Building Code (IBC), and Environmental Protection Agency (EPA) requirements. Upon receipt of the 65% (DD2) and 95% (CD1) submittals, the VA shall conduct a third-party life safety review. The A/E shall be responsible for making any necessary changes for code compliance and assisting the VA in the waiver process if required.

· A/E shall be responsible for providing all services necessary for design of this project, e.g. structural, industrial hygiene, mechanical, electrical, etc.

SITE INVESTIGATION REQUIREMENTS:

Make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E shall be used as reference only. A/E shall field verify every aspect that relates to the project, including all dimensions, wall layouts, capacities, etc. A/E shall coordinate visits with the Contracting Officer’s Representative (COR) as assigned after award. The A/E shall arrange for and oversee the performance of such investigations as required for the proper design of the project.

SUBMISSION REQUIREMENTS:

· Deliver all study packages in person directly or by traceable carrier to the COR on the established dates to allow for reviews as scheduled. A transmittal letter is required to go to the Contracting Officer on the same day as delivery.

· Electronic Narratives and study reports shall be provided in portable document format (.pdf)

· All technical information shall be supplied in SKM or approved equal, AutoCAD and/or PDF as approved by the COR

End of Document Page 1 of