36C24424Q1016.docx

SUBJECT*

Equipment - PM&R Clinical - Pyxis | Carefusion | 595-25-1-082-0001

GENERAL INFORMATION

Network Contracting Office 4

1010 Delafield Road

POINT OF CONTACT*

Contract Specialist Haley Snyder haley.snyder@va.gov

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO AWARD SOLE SOURCE: Department of Veterans Affairs (VA) Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4) intends to award a sole source contract pursuant to FAR 13.106-1(b) with Carefusion Solutions LLC., located at 3750 Torrey View CT. San Diego, CA 92130 for a base period of one-year from 01 November 2024 through 31 October 2025 and four one-year option periods through 31 October 2029.

The Lebanon VA Medical Center has a requirement for a full-service contract for preventative maintenance inspections to be performed on Carefusion Pyxis automated medication dispensing equipment.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any responsible firm that believes it can meet the requirements may give written notification and capability statements prior to the response due date and time. Vendors shall indicate if they are the direct supplier of the items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services and customer point of contact with corresponding telephone number and email address.

Responses must include following information:

1. Company Name

1. SAM number

1. Company’s address

1. Point of Contact information (title, phone number and email address)

1. Business size.

Response received will be evaluated; however, a determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information provided will not be returned.

Responses are due by Tuesday, 22 October 2024 at 10:00 AM (EST). No submissions will be accepted after this date and time. Responses shall be submitted via email to haley.snyder@va.gov.

The NAICS code for this acquisition is 513210 and the standard size is $47.0 Million.

Service/Maintenance Agreement

Equipment: BD CareFusion Pyxis Service

STATEMENT OF WORK

1. Background: The Lebanon VA Medical Center (LVAMC) has a requirement for a full-service contract for preventive maintenance inspections to be performed on CareFusion Pyxis automated medication dispensing equipment, as listed in Schedule A – Equipment List.

1. Requirements: In accordance with the following specifications:

1. Preventive Maintenance Inspections and Services:

1.1 Vendor shall provide recurring scheduled maintenance and inspection services, including all labor, travel, and parts, on a firm-fixed price basis, for the biomedical equipment identified in Schedule A.

1.2 Preventive maintenance shall be in accordance with manufacturer’s recommended guidelines and shall include, but not be limited to, electrical safety testing, lubrication, adjustments, and calibration. Maintenance shall also include testing and replacement of faulty parts, and parts which are likely to fail, at no additional charge, returning the instruments and equipment to the operating conditions specified by the Manufacturer.

1.3 Scheduled preventive maintenance (PM) shall be in accordance with the quantities as specified in Schedule A - Equipment list.

1.4 Vendor shall provide all personnel, parts, tools, test equipment, service manuals, computer software and schematics necessary to complete on-site, scheduled preventive maintenance services on all of the identified equipment during normal business hours, 8:00 AM – 4:30 PM, Monday through Friday, or at the convenience of the equipment operators. Preventive maintenance shall not be conducted on a federal holiday.

1.5 Within 30 days of contract award, the vendor shall contact LVAMC Biomedical Engineering to coordinate and schedule the dates and times for the various preventive maintenance inspections.

1.6 A copy of the Preventive Maintenance Inspection procedure (including Qualitative and Quantitative tests) used by the Field Service Representative (FSR) for each instrument and piece of equipment listed in the contract, shall be made available upon request.

2. Remedial Services and Emergency Repairs:

2.1 Vendor shall provide unscheduled remedial services and emergency repairs, only when directed by the Contracting Officer or Point of Contact (POC) to proceed. These services will be reimbursed based on a firm-fixed price hourly labor rate, plus the actual cost for materials and parts.

2.2 The Biomedical Engineering representative or POC will contact the vendor to request an estimate for remedial service or emergency repairs when equipment is operating with diminished capability or is deemed by Biomedical Engineering to be inoperable.

2.3 FSR shall acknowledge receipt of a service call for remedial services and emergency repairs within four hours and shall arrive on the premises to inspect equipment within 24 hours.

2.4 A detailed written cost estimate for all required remedial services and repairs shall be submitted to the Biomedical Engineering representative, or to the POC, prior conducting any service or repair work. The estimate shall include an itemization of labor hours and the actual cost for repair parts. Repair work shall only commence after written authorization is received from the Contracting Officer.

2.5 Vendor shall order replacement parts within 24 hours after receiving notification to proceed.

2.6 Vendor shall provide, upon request, suitable loaner equipment to replace contracted equipment that will be out of service for more than 48 hours. Equipment repaired by the FSR or loaned to LVAMC by the vendor shall be calibrated and safety tested by the FSR before being placed into service. FSR shall not deviate from this protocol without the prior approval of the Biomedical Engineering representative or POC.

3. General Responsibilities:

3.1 Written field service reports shall be provided to a representative of Biomedical Engineering within five business days after completion of any preventive maintenance, remedial service, and emergency repair at the following email address: VHALEBBiomedBusinessOffice@DVAGOV.onmicrosoft.com. Failure to provide Biomedical Engineering with the field service report will result in non-payment of invoices submitted for service.

3.2 Vendor has the option of providing a scheduled preventive maintenance service at the same time as a remedial service or emergency repair call, with the prior approval of the Biomedical Engineering representative.

3.3 All replacement parts shall be new and warrantied by the Original Equipment Manufacturer (OEM). After-market, used, or rebuilt parts will not be accepted.

3.4 Biomedical equipment listed in Schedule A may fluctuate during the performance of this agreement due to situations such as the purchase of new equipment, expiration manufacturer’s new equipment warranty, equipment upgrades, replacement, or removal of unsafe equipment from use. Any changes to biomedical equipment in Schedule A will be incorporated into the agreement via a bilateral modification.

4. Qualifications:

4.1 All work shall be completed by fully qualified, field service representatives and technicians. Fully qualified is based upon training and experience and is defined as follows:

Training - Field service representatives and technicians shall have completed a formalized training program within the last two (2) years and be authorized by the Original Equipment Manufacturer (OEM) to perform repair services on equipment covered under this agreement. Field service representatives and technicians shall complete refresher training on an annual basis.

Experience - Field service representatives and technicians shall have a minimum of two (2) years of experience providing preventive maintenance, remedial repairs, and emergency repairs on the equipment covered in this agreement.

4.2 Factory certified training certificates and competencies for all field service representatives and technicians assigned to complete service and repairs of the specified equipment shall be provided in accordance with Joint Commission Standards. Certificates and competencies shall be submitted to Biomedical Engineering within 30 days from date of contract award. Failure to provide required documentation will result in non-payment of invoices for service.

4.3 Subcontractors shall not be used in the performance of this service, unless authorized and approved in advance by the POC or Biomedical Engineering representative.

1. Performance Period:

Base Year: November 1, 2024 to October 31, 2025 Option Year 1: November 1, 2025 to October 31, 2026 Option Year 2: November 1, 2026 to October 31, 2027 Option Year 3: November 1, 2027 to October 31, 2028 Option Year 4: November 1, 2028 to October 31, 2029

Schedule A Equipment List

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