36C24424Q1004.docx

VA Butler Health Care System Statement of Need (SON) Dental Restorative Cassette Trays

GENERAL INFORMATION

SET-ASIDE

Attn: Warehouse

353 North Duff Road

Butler, PA.

CONTACT INFORMATION

Network Contracting Office 4

1010 Delafield Road Pittsburgh, PA. 15215

POINT OF CONTACT*

Contract Specialist David Santiago david.santiago2@va.gov 412-822-3746

ADDITIONAL INFORMATION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

Product:

VA Butler Health Care System, Sterile Processing Service (SPS) has a Brand Name or Equal to requirement for thirty-two (32) INSTRUSAFE - Model# IN-2020-5748, customized Dental Restorative Cassettes trays manufactured by Summit Medical, LLC.

Scope:

The customized cassette trays facilitate the ability to hold dental instruments firmly in-place while each device undergoes ‘reprocessing’. This multi-step process is of critical importance for reusable dental medical instruments. Reprocessing cleans, then disinfects and/or sterilizes each instrument with a precise and detailed sequence after each veteran patient dental procedure. This process prevents cross contamination of biological debris (blood, tissue, microbes, bacteria, etc.). Once completed, the reprocessed dental instruments are then reused for additional veteran patient dental procedures.

Each dental cassette must utilize ‘snap-in-silicone” rails to securely hold the delicate dental instruments in-place while being sterilized and to also protect the instruments from being damaged. Each dental cassette tray is customized specifically for the instrument set-up required by the Dental Service Department.

Brand Name or Equal to requirement:

INSTRUSAFE customized Dental Restorative Cassettes trays Manufacturer: Summit Medical, LLC; small business Prod # IN-2020-5748, Dental General Tray, 28 Instruments; 32 units

There are companies that manufacturer generic cassettes trays, but generic trays do not provide the technical capability required by SPS/ Dental to adequately reprocess dental instruments. INSTRUSAFE trays are customized to ensure that each of the 32 cassette trays securely hold and protect the 28 dental instrument sets during the repetitive reprocessing cycles. One of the main characteristics of INSTRUSAFE is that the cassette trays are customized with snap-in-silicone rails. This rail design is critical to ensure instruments stay in-place to ensure proper reprocessing and to also prevent damage to the expensive RMD instrument sets.

Salient Characteristics: dental exam instrument cassettes

· Hold 28 dental instruments for reprocessing.

· Dimensions required: 8 3/8” x 9 5/8” x 3”.

· Customized to specification of VA Butler’s SPS requirements.

· Instruments must be held in place for safe handling and longevity of instruments with the use of snap-in silicon rails.

· Silicone finger mats are not acceptable.

· Made of anodized aluminum, stainless steel, and silicone.

· Subjected to corrosion testing as part of quality control measures.

· One year warranty on each cassette.

Delivery:

Delivery shall be within thirty (30) days from the time of award.

Deliver to:

Butler VA Health Care System Attn: Loading Dock 353 North Duff Road Butler, PA 16001 Monday – Friday from 8:00 am – 4:00 pm

GOVERNMENT FURNISHED INFORMATION OR MATERIAL:

This acquisition does not include Government-furnished property (GFP), identify in the Statement of Work all available information on GFP to be provided, including the make, model, bar code number and serial number, if available, of all accountable assets with an acquisition cost of $500 or more.

This acquisition does not include Contractor-acquired property (CAP).

REPORTS/DELIVERABLES:

Delivery confirmation of equipment and commodities will be made through the Logistics Department. This will include documentation of receipt and assignment of a facility based “EE” number for identification and tracking purposes.

Delivery confirmation of non-equipment/ commodities acquisitions is the responsibility of the receiving Facility and/ or Service.

Influenza Vaccination: VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid, and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VA.

Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination.

Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer’s Representative (COR) that all contract staff performing services at VA facilities follows VHA Directive 1192.

HIPAA Training Certificates:

If Contractor will be working onsite for installation and activation of equipment, all HIPAA training completion documentation must be provided to the POC listed in the awarded contract.

Tobacco:

All VA Pittsburgh property is tobacco free. Contractor personnel will comply with Altoona VA tobacco and smoking policies. Violations will result in a warning and possible citation.

COVID-19 Related Policies:

1. Upon entering VA, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by VA.

2. All individuals are required to enter through the main entrance for temperature screening. If Contractor’s temperature exceeds the designated threshold, they will be asked to leave. In the event of an FSE being forced to vacate the premises, they shall notify the necessary Biomedical Engineering staff and provide a contact for a replacement.

Vendor Credentialing:

Vendor access to the VA is by appointment only and requires credentialing through our vendor credentialing partner, Symplr at https://vcsdatabase.com/login Symplr registration is at cost to the vendor only and VA is not responsible for this.

All vendors are required to check-in at the Symplr kiosk using their smart phone or desktop check-in with Symplr login and obtain a day badge, which will include date, time, and location of approved appointment. Company badge with photo ID is also required to be worn while onsite at any of the VA sites. Vendors are only permitted to visit the location identified on their Symplr generated badge and must exit the facility promptly, checking out via their smart phone once the scheduled appointment has ended.

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