Intent to Sole Source 36C24424Q0942_0001.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 4 1010 Delafield Road Pittsburgh PA 15240

POINT OF CONTACT*

Contract Specialist Haley Snyder haley.snyder@va.gov

ADDITIONAL INFORMATION

DESCRIPTION

NOTICE OF INTENT TO AWARD SOLE SOURCE: Department of Veterans Affairs (VA) Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4) intends to award a sole source contract pursuant to FAR 13.106-1(b) with ScreenPoint Medical, Inc. located at 6200 Mineral Point Road, Suite 100, Madison, WI 53705 for a base period of one-year from 03 January 2025 through 02 January 2026 and four one-year option periods through 02 January 2030.

The Altoona VA Medical Center has a requirement for ScreenPoint Medical Inc.’s Transpara Artificial Intelligence Mammography software in support of Mammography services. This requirement will also require one radiologist to complete a 30-minute remote training session prior to using Transpara.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any responsible firm that believes it can meet the requirements may give written notification and capability statements prior to the response due date and time. Vendors shall indicate if they are the direct supplier of the items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services and customer point of contact with corresponding telephone number and email address.

Responses must include following information:

1. Company Name

2. SAM number

3. Company’s address

4. Point of Contact information (title, phone number and email address)

5. Business size.

Response received will be evaluated; however, a determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information provided will not be returned.

Responses are due by Tuesday, 27 August 2024 at 10:00 AM (EST). No submissions will be accepted after this date and time. Responses shall be submitted via email to haley.snyder@va.gov.

The NAICS code for this acquisition is 541519 and the standard size is $34.0 M.

STATEMENT OF WORK

Transpara Artificial Intelligence Mammography Software by ScreenPoint Medical Inc.

1. Scope of Work: The James E Van Zandt VA Medical Center, located at 2907 Pleasant Valley Boulevard Altoona, PA 16602-4305, has a requirement for mammography artificial intelligence software. The Transpara AI software provided by ScreenPoint Medical Inc. will enhance the diagnostic capabilities of the existing ISP software and will easily integrate with our current Radiology Picture Archiving Communication System (PACS) system.

2. Period of Performance:

3. Background: The James E Van Zandt VA Medical Center is seeking artificial intelligence software for the mammography program that will be starting up 2nd quarter of 2025. This software will provide more accurate mammographic interpretation, improve sensitivity and specificity in less time, individualized risk assessment allowing for precision medicine, increase the availability of high-quality mammography locally, and improve outcomes from breast cancer.

4. Type of Contract: Firm-Fixed Price

5. General requirements: This requirement is for a AI solution for both 2D and 3D mammography which is able to detect 100% Screen Detected Cancer (SDC), and 48.6% Interval Cancer (IC) in highly dense breast. It also needs to achieve 80.9% sensitivity compared to 63.0% with double human reading and easily integrate with our current Radiology Picture Archiving Communication System (PACS) system.

6. Specific requirements: The approved vendor shall provide all necessary software and license to reside on virtual machine provided by James E Van Zandt VA Medical Center located at 2907 Pleasant Valley Boulevard Altoona, PA 16602-4305.

This requirement is for one Transpara AI solution which must include:

a. Subscription for 60 months 2D/DBT.

b. Manuals and download instructions.

c. Prepare and download Transpara Server.

d. Import Transpara server.

e. Configure and license Transpara Server.

f. Set up routing of results to destination (PACS).

g. Set up automatic forwarding from mammography machines/PACS.

h. Verify processing on Transpara server.

i. Verify results on reading station.

j. Provide screenshots of Transpara findings within user environment.

k. Clinical Applications to allow Sales Director to review training deck prior to training .

l. Radiologist user training session.

7. Training Requirement: Remote training must occur withing 30 days from the contract award date in coordination with the radiology supervisor. Email Robert.davis9@va.gov or via phone 814-943-8164 ext. 14158 Vendor must complete the appropriate VA privacy training, as required.

8. Installation Requirement: Installation will be handled by the approved vendor and Biomedical Department staff.

· BioMed POC: Rafael Melgar can be reached by email, rafael.melgar@va.gov or by phone at 814-943-8164, ext. 16284.

· Radiology POC: Robert M Davis can be reached by email, Robert.davis9@va.gov or by phone at 814-943-8164 ext. 14158

Altoona VA Medical Center Attn: (VA Purchase Order #) 2907 Pleasant Valley Blvd.

Altoona, PA 16602

Monday – Friday from 7:00am – 3:00pm (excluding federal holidays) Security Requirements

All Contractor representatives who perform this work shall acquire the appropriate VAHCS identification badges. Tools and equipment may not be left unattended. Biomedical Engineering staff must be present for any work performed within Information Technology Communication closets.

The Contractor shall be working in an area where patient care takes place with potential for incidental exposure to patient information. Contractor personnel who will be in an area where Veteran Patients are being seen are required to complete the condensed training #20939 'VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Info' for incidental exposure to patient/sensitive information. Contractor shall not disclose any patient information. The Contractor is required to comply with physical security guidelines by either checking in with the VA Police each time they come on-site to perform contracted services or by obtaining a VA Contractor ID badge from the VA Police. Contractor employees must sign Appendix D, Contractor Rules of Behavior.

Records Management Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. James E. Van Zandt and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of James E. Van Zandt or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to James E. Van Zandt. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to James E. Van Zandt control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and James E.Van Zandt guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with James E. Van Zandt policy.

8. The Contractor shall not create or maintain any records containing any non-public James E. Van Zandt information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The James E. Van Zandt owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which James E. Van Zandt shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

End of Document

Special Notice