36C24424Q0827.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4

POINT OF CONTACT*

Contract Specialist Haley Snyder haley.snyder@va.gov

PLACE OF PERFORMANCE

Wilkes-Barre VAMC

1111 East End Boulevard

Wilkes-Barre PA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT NOTICE only. Responses to this notice will be used for information and planning purposes. No quotes are being requested or accepted at this time with this notice.

The Department of Veterans Affairs, Veterans Affairs Wilkes-Barre Medical Center, 1111 East End Boulevard, Wilkes-Barre PA 18711, has a requirement for service and maintenance in accordance with the manufacturer’s specifications of a government owned Sani-Pak Compactor Sterilizer model #341: Serial # 4271104-624-4297-5. Potential Sources shall respond with their ability to provide these services as outlined in the draft SOW (Attachment 1).

The North American Industry Classification System (NAICS) code being considered for this procurement is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, (PSC) is J065 Maintenance, Repair, and Rebuilding of Equipment – Medical, Dental, and Veterinary Equipment and Supplies. The Small Business Size Standard is $12.5 million. Responses to this notice should include the following:

Company name SAM number Company’s address, Point of Contact information (i.e. title, phone number and email address) Company’s capability to meet this requirement and any pertinent information which demonstrates the company’s ability to meet the above requirements. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services and customer point of contact with corresponding telephone number and email address.

GSA Federal Supply Schedule contract number or other applicable contract vehicle contract number, if within scope of this effort (if applicable).

Company’s type of business (small or large) and socioeconomic status whether Service Disable Veteran Owned, Veteran Owned, Hubzone, 8(a), Women Owned, Small Disadvantaged, etc. If applicable, Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) must be verified in www.VetBiz.gov. Response should provide enough information to determine if the vendor can comply with the limitations on subcontracting as defined in VAAR 852.219-74 and all applicable CFR references where applicable.

All responses shall be submitted in writing via email no later than 10:00am (ET) July 15, 2024 to Haley Snyder at haley.snyder@va.gov.

E-mail: haley.snyder@va.gov. Facsimile or telephonic responses will not be accepted. There will be no question and answer period for this sources sought.

Simply responding as an “interested party” does not constitute your company as a source. Offeror must provide the above requested information. After review of the responses to this sources sought notice, a solicitation announcement may be published on the SAM or GSA website in the near future. Responses to this sources sought announcement are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the forthcoming solicitation announcement, in addition to responding to this sources sought notice. All interested parties must be registered with System for Award Management (SAM) at https://www.sam.gov in order to be eligible for award of Government contracts.

DRAFT

)Statement of Work

Title: San-Pak Repair and Maintenance

Description: This contract is for the annual monthly service and maintenance of a government owned Sani-Pak compactor sterilizer model # 341; Serial # 4271104-624-4297-5. This equipment is located at the Wilkes Barre VAMC 1111 East End Boulevard Wilkes Barre PA, 18711.

Purpose: The purpose of this contract is to assure the equipment is operating in accordance with manufacturer’s specification and to perform routine preventative/predictive maintenance as per the requirements of this document.

Period of Performance: This contractor is a firm fixed-price, base plus four option years.

Base Year: 08/01/2024 – 07/31/2025 Option Year 1: 08/01/2025 – 07/31/2026 Option Year 2: 08/01/2026 – 07/31/2027 Option Year 3: 08/01/2027 – 07/31/2028 Option Year 4: 08/01/2028 – 07/31/2029

Scope of work: The contractor shall provide a Sani Pak factory trained technician to perform the required work on this equipment. The contractor is to include all labor, tools, maintenance materials and overhead costs for this contract. The vendor shall include a 10% discount on all non-maintenance parts. The contractor shall provide 24/365 emergency service and must be capable of having a technician onsite within 24 hours of notification.

Requirements:

Note: The following requirements 1-7 and their maintenance tasks are to be performed monthly.

1 Run and Check Compactor Maintenance Tasks

· Check cycle for proper operation

· Check full ¾ Pressure

· Check Full Light

· Check Bypass Pressure (2000)

· Check Oil Level

· Check all Hoses and Fittings

· Check Safety Interlocks and E-Stops

· Check Gate or Door Latches 2 Run and Check Sterilizer Maintenance Tasks

· Check controls and Light Functions

· Maximum Vacuum (inches Hg)

· Maximum Temperature (Degrees)

· Time to Temperature (minutes)

· Chamber Pressure (lbs/sq.in.)

· Vent Time (minutes)

· Sterilization Time (minutes) 3 Inspect and Service Load Door Maintenance Tasks

· Clean Door Seal and Flange

· Clean or Replace Pan Gasket Requirements: (continued) 4 Inspect and Service Load Door Maintenance Tasks

· Clean or Replace Door Gasket

· Clean and Inspect Door Plenum

· Lubricate Door Hinge

· Check Door Alignment and Switches

5 Chamber Maintenance Tasks

· Remove and Clean Floor Pan

· Clean Chamber

· Check Steam in and Vent Out Hoses 6 Electrical Maintenance Tasks

· Check all Connections for Tightness

· Check all Lights and Indicators

· Check Printer and Display Functions 7 General Maintenance Tasks

· Blowdown Machine Strainer

· Lubricate Pillow Blocks

· Inspect Anchors and Fasteners

· Inspect Decals

· Inspect Roll-Off Container and Ratchet Straps

· Question any Usage Problems

· Check Panels and Fasteners

· Provide monthly report to Maintenance and Operations Supervisor.

Deliverables:

1. If there is a need for work to be performed beyond the scope of this contract. The contractor is required to provide a written cost estimate for any work or materials beyond the scope of this contract. The contractor shall not perform any work or make any purchases beyond the scope without approval from this contracts VA Contracting Officer.

2. The contractor shall schedule each service visit one week in advance with the Maintenance and Operation Supervisor.

3. All work shall be performed Monday through Friday during Administrative Hours Only (7:00 AM- 4:30 PM). No work shall be conducted on Federal Holidays and/or Weekends. All Contractor staff shall be required to wear company badges with company name and employee name. Staff shall utilize appropriate Personal Protective Equipment.

4. The contractor must be able to provide 24-hour 365-day emergency service and be onsite at the facility within four hours of initial call.

5. After each service the contractor shall provide documentation of the service provided. This shall be submitted in the form of a Microsoft Word Document or similar to the Maintenance and Operation Supervisor

End of Document

Sources Sought Notice