36C24424Q0714_1.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215

POINT OF CONTACT*

Jacquelyn Mazurek jacquelyn.mazurek@va.gov

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE:

IAW FAR 5.101 this notice is to advise the public that The Department of Veterans Affairs Network Contracting Office 4, intends to award a sole source, Firm-Fixed-Price Contract to Comast Business. Per FAR 13.106-1(b). The VA requires installation, maintenance and service support for cable and internet services at the Philadelphia VA Healthcare System’s two CBOC Centers and Dialysis Center. This requirement will be outlined in the Statement of Work.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS or QUOTATIONS.

Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required work and services for the cable and internet for all 3 sites under one contract agreement. Capability information is required by 12N EST, Wednesday, July 24, 2024, to establish the ability of the source to meet this requirement. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs associated with the preparation of responses to this notification. All inquiries and submittals must be sent via email to Jacquelyn Mazurek, Contract Specialist Jacquelyn.mazurek@va.gov. Note the solicitation number 36C24424Q0714 in the email correspondences. Telephone inquiries will not be accepted.

CMCVAMC Community Based Outpatient Clinics Scope of Work for Cable/Internet Services

A. Purpose:

To provide reliable cable and internet service to 3 Community Based Outpatient Clinics (CBOCs). The bidder shall furnish all labor, equipment, supplies and materials needed to complete the installation of cable/internet services at each site. This service will require access to local, fixed package of channels and access to all Philadelphia Sports.

B. Locations:

1. Outpatient Dialysis Center at 4219 Chestnut St Fl 1 Philadelphia, PA 19104

2. Victor J Saracini CBOC – 433 Caredean Dr ste A Horsham, PA 19044

3. Gloucester county CBOC – 211 County House Rd Sewell, NJ 08080 Installation will need to be coordinated with the project COR at facilities and phased for minimum impact to our veterans.

The bidder shall be authorized to provide materials, installation, and full-time support for uninterrupted services at all facilities.

Invoices will be submitted monthly in arrears to the Government office designated in the solicitation and include the original.

C. Required Work

1. Bidder to provide and install equipment, supplies, and materials to support strong signal cable and internet services at each CBOC. Vendor will maintain all associated equipment including but not limited to distribution cables, amplifiers, pedestals, lock boxed, equipment, and appurtenant devices.

2. Test incoming signals and make the necessary adjustments for tv’s located in all patient rooms, waiting rooms, and conference rooms throughout the CBOCs.

3. The VA requests a variance of 5 units prior to any renegotiations in monthly service fees.

4. The VA will notify the vendor of any increase or decrease in the number of TV’s

D. Schedule

1. Contractor must provide an onsite response time capability of 2 hours to respond to cable/internet problems or outages. An immediate telephone response capability is also required, using a discreet phone number to which the VA may report problems or outages, and with a maximum wait time of 3 mins.

2. There may be times that work will have to be performed off hours due to emergency or electrical shutdown requirements. Vendor must have the ability to provide services in these events.

E. Contractor shall provide electronic copy of any updated channel lineup for distribution to staff.

F. Period of Performance/Term/Warranty

1. The term of the service contract shall be for 1 year with 4 option years following. The warranty of any newly installed equipment shall be provided for at least 3-year manufacturers warranty on all parts and labor. The warranty shall include all travel and shipping costs associated with any warranty repairs.

Base Period: 8/1/24 thru 7/31/25 OY1: 8/1/25 thru 7/31/26 OY2: 8/1/26 thru 7/31/27 OY3: 8/1/27 thru 7/31/28 OY4: 8/1/28 thru 7/31/29

G. Security/Privacy

1. Contractor will be required to comply with physical security guidelines by checking in with the Facilities Electric Shop each time they come on-site to perform contracted services.

2. Contractor will not have access to any VA-sensitive information under this contract

3. Contractor must be escorted by appropriate VA personnel at all times while performing work in sensitive areas.

H. COR:

1. COR for this contract is: Dante Alexander, Program Specialist 215-823-5800 ext. 209049. Dante is the POC for all invoices and coordination of initial installation

2. Alternate POC: Electrician 215-823-5800 ext 205170. POC for day to day services or any interrupted services that will require onsite response.

End of Document

Special Notice