36C24424Q0509.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

Philadelphia VA Medical Center

3900 Woodland Avenue

Philadelphia, PA.

CONTACT INFORMATION

Network Contracting Office 4

1010 Delafield Road Pittsburgh, PA. 15215

POINT OF CONTACT*

Contract Specialist David Santiago david.santiago2@va.gov 412-822-3746

ADDITIONAL INFORMATION

DESCRIPTION

STATEMENT OF WORK

Modular Grossing Station

Background: The Corporal Michael J. Crescenz VA Medical center located at 3900 Woodland Avenue in Philadelphia, PA. 19104, Pathology & Laboratory Medicine Service (P&LMS) Department requires a grossing Station to perform anatomic pathology tissue gross examination. The Modular Grossing Station is needed for safety measures when working with infectious materials. The cabinet will provide personnel, product, and environmental protection, this is required by OSHA and Laboratory regulatory agencies.

Scope: Pathology & Laboratory Medicine Service wishes to obtain a one-time task order to procure a Brand Name or Equal to Milestone Medical UltraGROSS, Rosai edition Modular Grossing Station.

Objectives: The equipment procured shall perform according to Clinical Laboratory Standards Institute (CLSI), OHSA and SEFA-1 specifications.

Tasks: To meet the needs of the P&LMS, the equipment must meet the following salient characteristics:

· Integrated Gross Digital Imaging System

· Operator presence sensor shuts unit down when no one is in front of the gross station.

· Tracking of specimens via Digital Imaging Software

· Built in grinder.

· Pulls air down and back to properly protect from fumes.

· Spent / fresh formalin tanks with safety valves.

· AISI 316 steel acid resistant in working areas.

· Whole system should be no wider than 180cm wide

· Working Sink 500mm Width

· In Sink Garbage Disposal system

· Blue Cutting board 500mm width

· Exhaust Fixative Draining System

· Funnel 500mm width

· Back wall Shelf

· Marco Path with touch screen and keyboard and support for each

· Fresh Fixative loading station

· Magnetic bars for holding knives.

· Heavy duty spray faucet

· Standard foot petals to dictation

· Height adjustable

Delivery: The equipment must be delivered to the Philadelphia VA Medical Center, Attn; Warehouse, 3900 Woodland Ave., Philadelphia, PA. 19104.

Deliver material to job in manufacturers original sealed container with brand name marked thereon or maintain coverings in place and in good repair.

PO# must be on the outside of the shipping box for easy identification.

Delivery Days are Monday through Friday during normal business hours which are defined as 7:30am to 3:00pm. National Holidays are excluded. Any delivery service performed for emergency orders may be delivered other than normal business work hours and must be approved.

The Contractor is not required to provide delivery services on the following National Holidays, nor shall the Contractor be paid for these Holidays and any other declared national holiday by the President.

HOLIDAY

New Year’s Day

Martin Luther King’s Birthday

President’s Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Other special requirements or situations: If for any reason the scheduled time for a deliverable cannot be met, the contractor is required to formally explain (include the original deliverable due date) in writing to the COR (Contracting Officer Representative) and CO (Contracting Officer) the justification for late delivery. The formal document shall include a firm commitment of when the work shall be completed. This notice to the COR and CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response in accordance with the FAR.

CHANGES TO STATEMENT OF WORK

Any changes to this SON shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of contractor’s staff, sub-contractors, and all other parties other than the CO shall be the responsibility of the contractor.

WARRANTY: The Contractor shall provide at least a one-year manufacturer’s warranty on all parts. Any recalls to the equipment, the vendor agrees to replace within three business workdays without any additional cost to the government. The Government understands there could be global supply and shipping issues for replacement parts. The warranty shall include shipping costs associated with any warranty repair.

Government Furnished Property: N/A

Security Requirements: There are no physical security requirements as this is a simple acquisition of equipment. There are also no Information Security elements related to this procurement.

Place of Performance: N/A

Period of Performance: One time procurement of equipment.

HIPAA Training Certificates For on-site installation work and activation of equipment, the contractor must provide all HIPAA training completion documentation to the COR listed in the awarded contract.

Smoking All VA Philadelphia property is smoke-free. Contractor personnel will comply with VA Philadelphia smoking policies. Violations will result in a warning and possible citation.

COVID-19:

Upon entering CMCVAMC, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by CMCVAMC.

All individuals are required to enter through the main entrance for temperature screening. If Contractor’s temperature exceeds the designated threshold, they will be asked to leave. In the event of an FSE being forced to vacate the premises, they shall notify the necessary Biomedical Engineering staff and provide a contact for a replacement.

End of Document

Presolicitation Notice