36C24424Q0463.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

595-24-3-5054-0003 36C24424Q0463 03-05-2024 Derrick L. Maruski 412-638-9198 03-12-2024

3:00 PM

EDT

36C244 Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215

X 812331 $40 Million N/A X 36C595 Department of Veterans Affairs VA Medical Center - Lebanon 1700 South Lincoln Boulevard Lebanon, PA 17042

36C244 Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9971

(877) 353-9791

(512) 460-5429 See CONTINUATION Page This RFQ is being issued as UNRESTRICTED and is for Microfiber Cleaning Supplies and Services at the VA Medical Center in Lebanon, PA.

Please refer to the PWS listed in Section B for specifics regarding this solicitation.

Send all responses via e-mail to Derrick L. Maruski at Derrick.Maruski2@va.gov NLT 3/12/2024 by 3:00 PM.

DOL Wage Determination NO 2015-4231, rev 23 dated 12/26/23 applies to this requirement.

$0.00 See CONTINUATION Page X X Keith J. Costantino

CONTRACTING OFFICER

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TO BE DETERMINED

b. GOVERNMENT: Contracting Officer 36C244 Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

SUBMIT INVOICES VIA THEFOLLOWING LINK:

http://www.tungsten-network.com/us/en/Veterans-affairs/ ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT

Background The objective of this requirement is to improve sanitation and to reduce the microbial footprint in the Lebanon VA Medical Center (LVAMC). The LVAMC utilized traditional cleaning methods, including the use of cotton cloths and mops in the past and found that microfiber materials were more beneficial to the LVAMC. It has been proven that microfiber materials pick up dirt and contaminants far more effectively than conventional cotton cloths and loop mops. Furthermore, this material will help the environment due to the durability of the material.

Objectives The primary objective is to deliver and provide the necessary material as well as to render the necessary service to accomplish the vison of this acquisition.

1. Provide the specific materials requested in Table 1 and comply with the general requirements.

2. Provide weekly service for the exchange of the used and dirty supplies and maintain an adequate stock of clean inventory.

Scope of Work The Contractor shall provide all resources necessary to accomplish the deliverables described in this Performance Work Statement (PWS), except as may otherwise be specified. This service will aid in providing the safest and cleanest environment possible for the Veteran patient population we serve. The Contractor must:

1. Provide a stock of split microfiber products for distribution among the Environmental Management Services (EMS) staff for the purposes of cleaning patient, guest, and employee areas.

2. Provide a cleaning program that adheres to Centers for Disease Control (CDC) and prevention guidelines for microfiber products.

3. Use a facility that is Hohenstein certified.

3. Pickup and deliver Monday, Wednesday, and Friday (three days a week) between 6:00am and 10:00am at the Laundry Department in Building 7. The contractor shall schedule the service on the next business day when services fall on a federal holiday. Federal Holidays: New Year’s Day; Martin Luther King Jr’s Birthday; Washington’s Birthday; Memorial Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; and Christmas Day.

4. Provide management of the program to include providing reporting of quantities used, cleaned, and stocked.

5. Adjust quantities and/or delivery/pickup to meet the dynamic needs of the LVAMC to ensure that enough of the microfiber products are available.

6. Coordinate any changes to the pick-up and delivery schedule with the Program Office Point of Contact at the LVAMC. Schedule modification/alteration opportunities, which would improve operations and turn-around time, without major interruption to either the Contractor or the Government, shall be negotiated between the Contractor and COR and shall not be implemented without authorization from the Contracting Officer (CO).

7. Provide all labor, equipment, tools, materials, supervision, and technical expertise necessary to maintain a properly managed and stocked supply of microfiber cleaning products at no extra cost to the Lebanon VA Medical Center.

8. Provide flat mop telescopic handles for all supplied inventory.

9. Provide an initial inventory at no cost to the Lebanon VA Medical Center facility.

10. Report any circumstances, which may affect the performance of the work and unhealthy or hazardous conditions or any delays or interference with work. Such reports shall be made immediately upon discovery by the Contractor to the COR by phone and a follow-up email.

11. Have a phase out plan. This plan shall describe the Contractor’s methods and procedures to ensure smooth and uninterrupted service at contract expiration date for a period not to exceed 90 days. The Contractor shall fully cooperate with the successor Contractor and the Government so as not to interfere with their work or duties.

12. Furnish with their proposal a written Contingency Plan indicating that services can be continued in the event of Contractor’s equipment and /or production facility failure. This Contingency Plan must also include transportation vehicle failure.

General Requirement

1. The Contractor shall supply the following total dedicated inventory, weekly, to be rotated through usage and cleaning/delivery/pickup:

a. Table 1:

2. A 3% loss replacement shall be included in the service/management program price.

3. The microfiber product provided shall have the following properties:

a. 99.9% microbe removal

b. 12” x 12”

c. 290 GSM

d. Warped Knitting

e. 0.13 ultra-denier with at least 80% split

f. Shrink Resistant

g. Bleach Tolerant

h. Lifespan of at least 120 wash cycles with bleach

i. Lint Free

j. Double Layer Filament

k. Compatible with EPA Registered Hospital Grade Disinfectants

l. Tolerant of CDC guidelines for cleaning to include:

i. Wash at 160 degrees for 25 minutes

ii. Microfiber products must be washed separately from other items

iii. Wash with a bleach solution 125-150 ppm

iv. Completely dry and handle clean product to minimize risk of cross contamination

v. Third Party Validation and Certification, Hohenstein required

4. Servicing shall have the following properties:

a. Microfibers washed separately from other textiles

b. Microfiber dedicated carts to eliminate cross contamination with cotton

c. Hand inspected before packaging for return to LVAMC

d. Stacked and bundled on a covered cart for transport

e. Bundled for efficient distribution at LVAMC

f. Transported on truck designed for servicing healthcare facilities

g. Clean empty totes delivered to LVAMC

h. Soiled microfiber taken in totes from LVAMC facility

i. OSHA safe handling procedures utilized

j. Water soluble liners on soiled linen bins

5. Management of the program shall have the following properties:

a. Reports of usage shall be made available to the COR upon request

b. Delivery and pickup shall be during established business hours of the Lebanon VA Medical Center

c. Quantities shall be adjusted according to the needs of the Lebanon VA Medical Center as needed

d. Delivery locations shall be determined by discussion and agreement between the COR and Contractor according to the needs and facility restrictions/abilities of the Lebanon VA Medical Center

e. Microfiber products are inspected after each wash to ensure standards and quality are met

Performance Period:

Reassignments The Contractor shall utilize, on this Contract, only workers that are skilled in the tasks to which they are assigned. Environmental Management Service retains the right to require the reassignment of an employee or employees as they may deem necessary. Reasons for this request may be but are not limited to poor work performance, incompetence, carelessness, and disruptive or otherwise objectionable behavior. The demand for reassignment is in no way a call for dismissal. It is just a request for the individual to be reassigned away from the Lebanon VA Medical Center.

Quality Control for Contract Service

1. The Contractor shall have a Quality Control program to assure that the requirements of the contract are provided as specified. One copy of the Contractor’s basic Quality Control Program shall be available for review by the COR initially and at any time during performance. Subsequent changes to the approved Quality Control Program must also be reviewed and approved by the COR. The program shall include, but not be limited to the following:

a. A method for identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

b. A file of all quality control inspections, inspection results, and any corrective action required shall be maintained by the Contractor throughout the duration of this contract. This file shall be the property of the Government and shall be available to the COR during normal working hours. The file shall be turned over to the Government within 14 days of completion of termination of the contract.

Quality Assurance for Contract Service The Contractor will be evaluated in accordance with the following: Delivery time, product quality, product appearance, and adequate inventory. Please see attached P01 - QASP

Other Considerations

1. Contract Award Meeting: The Contractor shall not commence performance on the tasks in this PWS until the CO has conducted a kick-off meeting or has advised the contractor that a kick-off meeting is waived.

2. The Program Office’s Point of Contact shall be the technical point of contact for all work-related requirements. The POC does not have authorization to change, alter, or remove any requirements stated in the performance work statement. The Contracting Officer is the only government authorized person to change the performance work statement or any resultant contract.

Delivery Contractor shall provide services of microfiber cleaning supplies within 30 days of awarded contract to the locations specified by the COR.

1. Services shall be coordinated with the designated Program Office Point of Contact

a. Point of Contact: Shannon Pedrick; Phone: (717) 272-6621 x 4453 Email: Shannon.Pedrick@va.gov

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Microfiber Wiper (Orange) 8500/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 812331 - Linen Supply PRODUCT/SERVICE CODE: H179 - Quality Control - Cleaning Equipment and Supplies

Microfiber Wiper (blue) 8500/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

Microfiber High Duster 750/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

60" Microfiber Mop 50/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

60" Microfiber Mop Frame 75/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

48" Microfiber Mop 100/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

48" Microfiber Mop Frame

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

36" Microfiber Mop 2000/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

36" Microfiber Mop Frame

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

20" Microfiber Mop 5000/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

20" Microfiber Mop Frame

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

18" Microfiber Mop 1500/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

18" Microfiber Mop Frame

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

12" Microfiber Mop 2500/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

12" Microfiber Mop Frame

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

Microfiber Tube Mop 250/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

Storage Tote 25/wk with pickups 3x per week M, W, F.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

Microfiber Wiper (Orange)

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber Wiper (blue)

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber High Duster

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

60" Microfiber Mop

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

60" Microfiber Mop Frame

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

48" Microfiber Mop

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

48" Microfiber Mop Frame

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

36" Microfiber Mop

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

36" Microfiber Mop Frame

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

20" Microfiber Mop

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

20" Microfiber Mop Frame

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

18" Microfiber Mop

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

18" Microfiber Mop Frame

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

12" Microfiber Mop

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

12" Microfiber Mop Frame

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber Tube Mop

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Storage Tote

POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber Wiper (Orange)

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber Wiper (blue)

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber High Duster

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

60" Microfiber Mop

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

60" Microfiber Mop Frame

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

48" Microfiber Mop

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

48" Microfiber Mop Frame

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

36" Microfiber Mop

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

36" Microfiber Mop Frame

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

20" Microfiber Mop

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

20" Microfiber Mop Frame

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

18" Microfiber Mop

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

18" Microfiber Mop Frame

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

12" Microfiber Mop

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

12" Microfiber Mop Frame

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber Tube Mop

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Storage Tote

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber Wiper (Orange)

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber Wiper (blue)

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber High Duster

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

60" Microfiber Mop

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

60" Microfiber Mop Frame

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

48" Microfiber Mop

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

48" Microfiber Mop Frame

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

36" Microfiber Mop

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

36" Microfiber Mop Frame

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

20" Microfiber Mop

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

20" Microfiber Mop Frame

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

18" Microfiber Mop

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

18" Microfiber Mop Frame

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

12" Microfiber Mop

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

12" Microfiber Mop Frame

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber Tube Mop

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Storage Tote

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber Wiper (Orange)

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber Wiper (blue)

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber High Duster

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

60" Microfiber Mop

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

60" Microfiber Mop Frame

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

48" Microfiber Mop

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

48" Microfiber Mop Frame

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

36" Microfiber Mop

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

36" Microfiber Mop Frame

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

20" Microfiber Mop

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

20" Microfiber Mop Frame

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

18" Microfiber Mop

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

18" Microfiber Mop Frame

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

12" Microfiber Mop

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

12" Microfiber Mop Frame

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Microfiber Tube Mop

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

Storage Tote

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812331 - Linen Supply

36C24424Q0463

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described…