36C24424Q0319.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

SET-ASIDE

Attn: Warehouse

University Drive C, Pittsburgh, PA.

CONTACT INFORMATION

Network Contracting Office 4

1010 Delafield Road Pittsburgh, PA. 15215

POINT OF CONTACT*

Contract Specialist David Santiago david.santiago2@va.gov 412-822-3746

ADDITIONAL INFORMATION

DESCRIPTION

VA Pittsburgh Healthcare System (VAPHS)

STATEMENT OF NEED AND GENERAL SPECIFICATIONS

FOR

Stryker System 9 Surgical Handpiece Upgrade

1. Background

The VA Pittsburgh Healthcare System (VAPHS) is a tertiary referral center for the western half of VA Healthcare—VISN 4, treating Veterans from Altoona, Erie, and Butler, in Pennsylvania and Clarksburg, West Virginia. VAPHS proudly serves the Veteran population throughout the tri-state area of Pennsylvania, Ohio, and West Virginia. VAPHS consists of two clinical care facilities in Pittsburgh (HJH and University Drive locations) as well as five community-based outpatient clinics. VAPHS maintains academic affiliations with over 170 associated health educational programs, to include the University of Pittsburgh Schools of Medicine and Dental Medicine.

The Medical Center has a need to complete its upgrade to the Stryker System 9 Surgical Handpieces and the current system is end of life and no longer supported. The current Stryker System 7 is no longer supported nor capable with the recent upgrades that have taken place during the last two years. In addition to delivery of the Stryker System 9 Handpieces, the VAPHS facility would require the vendor to include Inservice of the new units with staff which will include the re sterilization process as well as unpacking and ensuring all pieces ordered are in good working order and present.

This upgrade is essential in providing minimal impact to patient care, with continuous, uninterrupted service. Careful coordination for this project has already been put into place by the facility, to limit all disruptions that may take place during the scheduled removal of the old system and installation of the new Stryker 9 System. Delay of the necessary upgrade would have a negative impact on both VAPHS facility staff and patients.

The Stryker System 9 have been identified as the appropriate choice by the Pittsburgh Subject Matter Experts, as well as voted on by the Pittsburgh SEPG/EER Equipment Planning Committee. We have already started the upgrade, and this would be the third installment portion of this upgrade over the past two years and would effectively complete the process.

2. Requirements:

3. Delivery Location Delivery should be coordinated with the COR of the contract prior to shipping of any equipment.

Deliver all line items specified under Data/Deliverables to point of contact during normal operating hours, M-F 8:00am – 4:30pm:

UD Delivery Timothy Black Acquisition Utilization Specialist, FAC-COR II VA Pittsburgh Healthcare System University Drive C, Pittsburgh PA 15240 412-822-3189 timothy.black2@va.gov

The Contractor must comply and provide all necessary information to VAPHS. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government.

Normal business hours for acceptance of deliveries are 8:00am-4:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR once a ship date is established. The COR, Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR. Failure the coordinate shipment with COR, may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number.

4. Additional Charges

There will be no additional charges with the waste management protocol listed in section 8.

5. PERIOD OF SERVICE:

Delivery shall occur within 30 days of receipt of contract or must occur within the timeframe designated by the Federal Government.

6. SECURITY/NATIONAL AGENCY CHECK REQUIREMENTS:

No special security requirements are anticipated.

7. Tuberculosis Prevention Standard Personnel Testing (PPD, etc.): Contractor shall provide proof of the following tests for personnel within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year.

TUBERCULOSIS TESTING: Contractor shall provide proof of a negative reaction to PPD testing for all contract personnel. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually.

8. COVID 19

Contractor shall provide evidence of vaccination records or a negative COVID testing result within 72 hours of planned onsite visitation. This is to include installation, training, maintenance, and repairs.

Emergency repairs will be evaluated on a case-by-case situation.

9. HIPAA Training Certificates If Contractor will be working onsite for installation and activation of equipment, all HIPAA training completion documentation must be provided to the COR listed in the awarded contract.

10. Smoking All VA Medical Center’s property is smoke-free. Contractor personnel will comply with VA Medical Center’s smoking policies. Violations will result in a warning and possible citation.

End of Document

Presolicitation Notice