36C24424Q0106.pdf

A.1 SOLICITATION DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24424Q0106.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-06 effective October 5th, 2023, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed as a Veteran Owned Small Business Set-Aside. The NAICS Code is 561710, and the Product Service Code (PSC) is S207 with a business size standard of $17.5 million.

The NCO4 Contracting Office is seeking to establish pest control services for the Wilmington VAMC in accordance with the Statement of Work.

Service Contract Act Wage Determinations applies to this acquisition and will be incorporated into the resulting contract and task orders. The current Wage Determination, 2015-4215 Rev22 dated 06/30/2023, is included with this solicitation as an attachment.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in the solicitation. All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

The period of performance (POP) in the attached schedule is an estimate.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

https://www.acquisition.gov/browse/index/far

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at:

www.acquisition.gov or www.sam.gov.

Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4. Questions may be sent via email to Eric Christy at Eric.Christy@va.gov. No questions will be answered after November 20, 2023 at 10:00 AM EST. No questions regarding the current/past contract will be answered. Those questions shall be addressed to the appropriate FOIA office.

I. Quote Submission Instructions:

A. Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination.

1) Quotes shall be submitted through email only. Multiple emails are allowable if necessary due to document size limitations.

2) All quotes shall include one (1) separate electronic copy of each of the Section listed below. The Sections must be clearly identified as described below (either as the title of the document or on the actual document).

3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may be considered non-responsive and not evaluated.

B. Section I Administrative/Regulatory. Page limit: None. Please be advised that this Section is not sent for technical evaluation.

1) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

2) Vendors are advised that the requirements of 13 CFR § 125.6 may be applicable to this solicitation and shall respond accordingly. The vendor shall include a narrative regarding subcontractors and a detailed description of how the offeror plans to adhere to the requirements of 13 CFR § 125.6. This narrative shall describe what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor’s business name and UEI. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in a non-responsive determination.

3) Completed Certificate of Compliance for Services and Construction at 852.219-75 shall be submitted. Failure to complete, sign and submit this certification will automatically result in a non-responsive determination and no further consideration for award.

http://www.sam.gov/ http://www.sam.gov/

C. Section II Technical Please Note this section is not sent for Technical Evaluation. Page limit:

5 pages including any coversheets and table of contents. Certifications are not included in the page count.

1) The quoter shall provide an Integrated Pest Management Plan which addresses the tasks outlined in Section C. 2. of the SOW.

2) The quoter is required to provide proof of the required qualifications and certifications as shown in the SOW section A.3., these certifications shall be maintained for the life of the contract.

3) The quoter shall provide a list of chemicals and pesticides to be used along with the MSDS (Material Safety Data Sheets).

4) The quoter shall submit a sample report meeting the requirements in the SOW at Section I, Required Contractor Reporting. (Not included in page count).

5) The quoter may provide past performance narratives, description of work, results of work, and the dollar value for completed commercial projects similar in size and scope.

D. Section III Price. No page limit. Please note, this section is not sent to the technical evaluators.

1) Quoters are required to complete the pricing information found in the schedule of the solicitation. Line items shall not be edited. Pricing per unit and total per line are required as well as contract total.

II. Evaluation of Quotations

The Government intends to issue a single award indefinite delivery indefinite quantity contract in response to this solicitation. Quotes will be evaluated in accordance with the criteria set forth below. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, prospective offerors are encouraged to submit initial quotes that represent the best terms and conditions of the offeror.

Quotes will be evaluated for technical compliance using the submittals requested in the solicitation. The technical portion shall be rated on a Lowest Price Technically Acceptable (LPTA) basis. Award will be made to the responsible quoter who is compliant with solicitation and provides the best value to the government.

36C24424Q0106

Table of Contents

A.1 SOLICITATION DESCRIPTION

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 30

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERERS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C244

Department of Veterans Affairs

Network Contracting Office 4

Services 1

3900 Woodland Avenue

Philadelphia PA 19104

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO ___________ ____________

Pest Management Services - Wilmington VAMC

Contract Period: Base POP Begin: 01-01-2024 POP End: 12-31-2024 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

15,000.00 SF ________________ ____________

Bed Bug Treatments - Wilmington VAMC

Contract Period: Base POP Begin: 01-01-2024 POP End: 12-31-2024 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

12.00 MO ________________ ____________

Contract Period: Base POP Begin: 01-01-2025 POP End: 12-31-2025 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

15,000.00 SF _______________ ____________

Contract Period: Base POP Begin: 01-01-2025 POP End: 12-31-2025 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

12.00 MO _______________ ____________

Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Base POP Begin: 01-01-2027 POP End: 12-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Base POP Begin: 01-01-2027 POP End: 12-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Base POP Begin: 01-01-2028 POP End: 12-31-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Contract Period: Base

POP Begin: 01-01-2028 POP End: 12-31-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

GRAND TOTAL ____________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: Department of Veterans Affairs Wilmington VAMC 1601 Kirkwood Hwy Wilmington, DE 19085

USA

12.00

0002 SHIP TO: Department of Veterans Affairs Wilmington VAMC 1601 Kirkwood Hwy

15,000.00

1001 SHIP TO: Department of Veterans

Wilmington VAMC 1601 Kirkwood Hwy

1002 SHIP TO: Department of Veterans

Wilmington VAMC 1601 Kirkwood Hwy

2001 SHIP TO: Department of Veterans

Wilmington VAMC 1601 Kirkwood Hwy

2002 SHIP TO: Department of Veterans Affairs Wilmington VAMC 1601 Kirkwood Hwy

3001 SHIP TO: Department of Veterans

Wilmington VAMC 1601 Kirkwood Hwy

3002 SHIP TO: Department of Veterans

Wilmington VAMC 1601 Kirkwood Hwy

4001 SHIP TO: Department of Veterans

Wilmington VAMC 1601 Kirkwood Hwy

4002 SHIP TO: Department of Veterans

Wilmington VAMC 1601 Kirkwood Hwy

B.4 STATEMENT OF WORK

SOW PEST MANAGEMENT SERVICES WILMINGTON

A. GENERAL:

1. The contractor shall provide all management, laboratory testing, tools, supplies, equipment, transportation, and to develop and implement an Integrated Pest Management (IPM) plan for interior and exterior pests control services for the Wilmington VA Medical Center in a manner that ensures the health and general well‐being of patients, staff, and visitors. All infestations will be addressed until complete elimination of pests.

2. LOCATIONS OF SERVICES PROVIDED:

Department of Veterans Affairs Wilmington VA Medical Center 1601 Kirkwood Hwy.

Wilmington, DE 19805

BUILDING

NUMBER

AREA

(Note: * Indicated Food Handling Areas)

Room Number (if applicable)

FREQUENCY

OF

SCHEDULED

SERVICE

SQUARE

FOOTAGE

Building 1 (Main Facility)

*Ground Floor, Entire Housekeeping Service Area

Rm 147 Weekly 3,443

Building 1 (Main Facility)

*Ground Floor, Servomation Rm 154A Weekly 186

Building 1 (Main Facility)

*Ground Floor, Recreation Lounge

Rm 193 Weekly 842

Building 1 (Main Facility)

*Ground Floor, Food Storage Rm 203 Weekly 299

Building 17 (Community Living Center)

*Ground Floor, Nursing Home Care Unit (CLC)

Weekly 30,419

Building 1 (Main Facility)

*1st Floor, Dietic Service Kitchen

Weekly 10,981

Building 1 (Main Facility)

1st Floor, Trash Room (Back Dock)

Rm 1201 Weekly 53

Building 1 (Main Facility)

1st Floor, Housekeeping Closet Rm 111 Weekly 154

Building 1 (Main Facility)

1st Floor, Housekeeping Closet Rm 162 Weekly 47

Building 1 (Main Facility)

* 2nd Floor, Canteen Kitchen / Serving Areas

Weekly 4,489

Building 1 (Main Facility)

Canteen Offices, Retail Store and Storeroom

Rm 2176, 2116A, 2116B, 2116C

Weekly 1541

Building 10 Engineering Offices / Bathrooms

1st Week of the Month

19,132

Building 10 Garage 1st Week of the Month

4,089

Building 7 Boiler Room 1st Week of the Month

26,319

Building 7 Incinerator Room 1st Week of the Month

Building 9 Building 9 1st Week of the Month

23,500

Building 7 Warehouse 1st Week of the Month

10,685

Building 6 Storage Areas 1st Week of the Month

Building 15 FITS 1st Week of the Month

13,326

Building 1 (Main Facility)

Ground Floor, Physical Therapy

Rm 108 2nd Week of the Month

Building 1 (Main Facility)

Ground Floor, Locker Rooms Rms 121, 125, 195 and 198

2nd Week of the Month

Building 1 (Main Facility)

Engineering Equipment Rms 128, 141, 412, 413, 144 and 145

2nd Week of the Month

1,800

Building 1 (Main Facility)

Soiled Linen Room Rm 132 2nd Week of the Month

Building 1 (Main Facility)

Pharmacy Room Rm 135 or

2nd Week of the Month

Building 1 (Main Facility)

Morgue Rm 149 2nd Week of the Month

Building 1 (Main Facility)

Chute Room Rm 156 2nd Week of the Month

Building 1 (Main Facility)

2nd Floor, X‐Ray Lounge Rm2171 3rd Week of the Month

Building 1 (Main Facility)

2nd Floor, X‐Ray Storage Room Rm 2056 3rd Week of the Month

Building 1 (Main Facility)

2nd Floor, Dental X‐Ray File Room

Rm 2024 3rd Week of the Month

Building 1 (Main Facility)

2nd Floor, Housekeeping Closet

Rm 2085 3rd Week of the Month

Building 1 (Main Facility)

2nd Floor, Bathrooms Rms 2045, 3rd Week of the Month

Building 1 (Main Facility)

3rd Floor East, Locker Room Rm 3025, 3rd Week of the Month

Building 1 (Main Facility)

3rd Floor East, Lounge Rooms Rms 3018 and 3027

3rd Week of the Month

Building 1 (Main Facility)

*3rd Floor West, Nourishment Kitchen

Rm 3082 3rd Week of the Month

Building 1 (Main Facility)

3rd Floor West, Soiled Linen Room

Rm 3083 3rd Week of the Month

Building 1 (Main Facility)

3rd Floor West, Housekeeping Closet

Rm 3085 3rd Week of the Month

Building 1 (Main Facility)

3rd Floor West, Utility Room Rm 3086 3rd Week of the Month

Building 1 (Main Facility)

3rd Floor West, Nurses Station and Bathroom

Rm 3088A, 3089A

3rd Week of the Month

Building 1 (Main Facility)

3rd Floor West, Patient Bathroom / Shower Room

Rm 3079, 3079A

3rd Week of the Month

3. Contractor must be licensed in the State of Delaware. VA Regulations require Contractor must be licensed in the State of Delaware. VA Regulations require that all Pest Control Applicators must be certified for those categories in which they are applying pesticides.

B. WORK HOURS:

1. Normal Work Hours: The service schedule will be every Monday and occur between the hours of 8:00AM and 11:00AM.

2. National Holidays: The holidays observed by the Federal Government are: New Years

Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

C. PERFORMANCE OBJECTIVES:

1. The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed.

2. The work to be performed by the contractor and the Contractors IPM plan shall include the following tasks:

a. Inspect to determine pest management measures are appropriate and required.

b. Recommend and communicate to the Program Manager (PM) environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests through the weekly inspection documentation submitted to the Pest Management Office (PMO) and/or kept on a company website accessible by the PMO.

c. Selection and utilization of non‐chemical control methods, which eliminate, exclude or repel pests, i.e., insect electrocution devices, traps, caulking, air screens, etc.

d. All traps and bait stations used shall have bar codes to used to electronically document weekly monitoring. This information shall be available to the PMO via an account on the Company website within 24 hours.

e. Collection and disposal of all pests.

f. Contractor will select and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary per the Federal, State and Local requirements.

g. Control general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

h. Control flying insect pests (i.e., housefly, stable fly, blow flies, etc.).

i. Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.)

j. Control stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, trogderma beetles, grain moths etc.)

k. Control mice and rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.)

l. Control other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

m. Control aquatic pests (i.e., mosquito larva/pupae, algae etc.).

n. Control of bed bugs (treatment will be ordered on an as‐needed basis via task order).

o. Service 5 insect light traps located at VAMC Wilmington as part of the scheduled inspections to ensure these units are clean and operable according to manufacturer’s specifications.

NOTE: Fumigation treatments may require separate scheduling as approved by Program Manager (PM) for the convenience of the facility through the PMO.

D. SPECIAL PROVISIONS: The following provisions shall be adhered to by contractor personnel in performing pesticide applications of the areas specified below:

1. Food Handling Areas: Treatment of these areas is limited to only those times when food is not being held, processed, prepared, or served, and not occupied by facility employees. Contract personnel shall never enter facility elevators which are occupied by food service equipment while in the possession of pesticides or application equipment.

2. Patient Occupied Areas: Contractor personnel shall utilize pesticides with a low volatility and as odor‐free as possible in order to keep odor levels from affecting patients in these areas.

3. Critical Areas: The contractor shall submit a list of pesticides for intended use in areas listed below for approval by the PM or Pest Management Officer prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment, and surfaces. No substitution can be made any time without approval from the PM or Pest Management Officer.

a. When space treatment is in these areas, the ultra‐low volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of .5 to 15 microns.

b. Critical Areas List: Pharmacy, Operating Rooms, Intensive Care Units, Respiratory Care Areas, and SPD (Sterilization, Processing, and Distribution).

4. Contractor will be required to sign a logbook in either SPD or surgery in addition to reporting to Room 141a, Building 1 upon each service visit.

E. REPORTING FOR SCHEDULED SERVICES:

1. Proposed schedules for each scheduled service for the entire year shall be submitted to the Program Manager (PM) with 10 days of contract award. Contractor shall report to the PM in Building #1 Room 147D on scheduled days for any instructions for location of infestation, as called in by wards, clinics, etc. Contractor will submit a report of all activities following each visit, Via hard copy paperwork and/or Via an account on the Company website accessible by the PMO on the weekly inspection report within 24 hours of inspection/treatment.

F. SAFETY FACTORS:

1. All rodenticides or traps shall be placed only at times and in the areas approved by the PM or his/her designee. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations. Checking of traps shall be logged electronically. No pest control material or trap shall be placed where it may be recovered by patients, nor shall such material be allowed to contact food or cooking utensils.

G. STORAGE OF PEST CONTROL MATERIALS:

1. Storage of pest control materials or equipment is prohibited without the written approval of the PM. Contractor shall not dispose of any excess pesticide, pesticide containers, or any other materials contaminated by pesticides at any location on the medical facility premises, except as specified by the PM or Pest Management Officer.

H. QUALITY ASSURANCE The Government shall evaluate contractor actions while implementing this PWS.

1. Performance Standards: The Contractor must follow the standards specified in the Integrated

Pest Management Plan 98% of the time.

2. Performance Monitors: The performance of this contract will be monitored by the Program Manager (PM). The PM will receive complaints from Government personnel and pass them to the contractor's quality control staff for correction. The PM will review and approve the timeliness and accuracy of required reports when submitted.

I. Required Contractor Reporting

1. After each service (scheduled or non‐scheduled) contractor personnel will submit documentation on the weekly inspection report within 24 hours of the inspection/treatment to the PMO including:

a. The name and address of the individual who applied the pesticide.

b. The location, by building and room number where each pesticide was applied.

c. The pest or pests against which the pesticide was applied.

d. The date and time of application.

e. The brand name of the pesticide applied.

f. The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide.

g. The rate of application or amount of the pesticide applied, and the total area treated.

2. This information should be available online on the Contractors website accessible by the PMO.

3. The contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances, which pertain to any duties contained in the contract.

4. The Contractor will furnish the PM’s office, prior to initial application for approval the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current –Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the PM.

J. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. The contractor shall provide the PM with a list of contractor employees expected to enter the buildings. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An identification badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the badge and immediately report any lost, stolen, or destroyed badges to the PM. All contract personnel must properly display their identification badges. Badges must be worn at or above the waist (facing forward.). The contractor’s employees must destroy the identification badge(s) upon completion of each service to the facility.

3. The contractor shall be required to comply with all security policies/requirements of the

Wilmington, DE VA Medical Center. All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

4. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with the facility PM.

K. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

2. Contractor personnel shall inform the PM or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with PM or designee.

L. DELIVERABLES

1. Integrated Pest Management Plan

a. When Required: With contractor's quote, changes as necessary need reviewed and approved through the PMO and approved by the Contracting Officer.

2. Professional Certifications

a. When Required: With contractor's quote.

3. List of chemical and pesticides to be used along with MSDS sheet.

a. When Required: With Contractor’s quote; prior to application and requires approval of PM.

4. Service Report

a. When Required: After each service call, scheduled, emergency, or non‐emergent. Reports shall be submitted to the PMO within 24 hours of service. Sample report provided with Contractor’s quote.

5. Schedule of Scheduled Service

a. When required: 10 days after Contract Award, submitted to the PM.

M. Task Orders

1. The Contract will be a Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) Contract with fixed price task orders to provide the services required. The IDIQ will be established for a five‐ year period. Task orders will vary in size and will be issued by the individual task orders awarded and administered by duly appointed Contracting Officers. Total dollar amount of the task orders any one‐year period is not to exceed $10,000. A minimum total contract order guarantee of $2,500.00 is set for this contract. The total value of all task orders is not expected to exceed $50,000.00 in a 60‐month period and is the estimated total contract maximum for this requirement.

2. Price shall be determined by submitted rates for line‐item tasks as submitted to the VA

Contracting Officer as basis of award. Each task order shall use this line‐item schedule and the quantities to be completed for the project as the basis for the task order.

3. Task Order Process Steps and Timeline

a. The VA will identify a need for services.

b. The CO will create and issue the task order to the Contractor. The task order will include the line items, quantities, and associated pricing. All pricing shall be determined directly from the Base IDIQ contract Pricing Schedule, less any applicable discounts. The Task Order will also include the location of the work, and an effective start and ending dates for the period of performance.

c. To facilitate closeout of individual orders placed under this contract, within thirty (30) days of completion of any individual order, the contract holder shall submit a final invoice in accordance with VAAR 852.232–72, Electronic Submission of Payment Requests.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from - Provided upon contract award - through - Provided upon contract award -.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of - Provided upon contract award -;

(2) Any order for a combination of items in excess of - Provided upon contract award -; or

(3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after - Provided upon contract award -.

(End of Clause)

C.5 VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, ‘‘Veteran-owned small business or

VOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more Veteran(s);

(ii) The management and daily business operations of which are controlled by one or more Veteran(s);

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document.

(iv) The business has been verified for ownership and control pursuant to 38 U.S.C. 8127 and 13 CFR 128, and is certified and listed in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting, and the Veterans Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) ‘‘Veteran’’ is defined in 38 U.S.C. 101(2).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans’’…