36C24424Q0003.docx

SUBJECT*

Blood and Blood Products New 4 Year IDC Wilkes-Barre VA Medical Center

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 4

POINT OF CONTACT*

Cynthia Grygier Contracting Officer cynthia.grygier@va.gov

PLACE OF PERFORMANCE

1111 East End Blvd.

Wilkes-Barre, PA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

SOURCES SOUGHT NOTICE: The Department of Veterans Affairs, Network Contracting Office 4 (NCO 04), is conducting a market survey to identify potential sources to provide Blood and Blood Products for the Wilkes-Barre VA Medical Center – 1111 East End Blvd., Wilkes-Barre, PA 18711.

This notice is issued for informational planning purposes only and is not a request for quote or announcement of a solicitation. Submitting information for this notice is voluntary and VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice. No solicitation is available at this time. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.

The purpose of this market research is to identify capable sources that are both experienced and qualified to provide Blood and Blood Products in accordance with statement of work. The North American Industry Classification System Code (NAICS) is 621991 Blood and Organ Banks, and the small business size standard is $35 Million for this type of effort.

Vendors must be registered in the System for Award Management (SAM) at https://www.sam.gov and shall complete electronic annual representations and certifications in SAM prior to award of contract. If you are responding as a Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses (SDVOSB’s and VOSB’s), your company must be registered in VETBIZ and maintain a current certification - Veteran Small Business Certification (sba.gov)

CAPABILITY STATEMENT AND DOCUMENTATION:

Companies are to provide a summary of your firm’s capabilities, experience, and knowledge in providing these services. Sources are asked to provide the following information:

1. Company information:

2. The North American Industry Classification System Code (NAICS) is 621991 Blood and Organ Banks, and the small business size standard is $35 Million.

Based on this information, please indicate whether your company is a:

· Service Disabled Veteran Owned Small Business (SDVOSB)

· Veteran Owned Small Business (VOSB)

· 8(a)

· HUB Zone Small Business

· Women Owned Small Business

· Small Disadvantaged Business (SDB)

· Small Business Concern

· Large Business

3. Provide a summary of your firm’s Ability/ Capability to meet the services described in this notice (see attached Statement of Need).

4. Government contracts for these services in the last 3 years. Include:

· Government Agency

· Contract Number

· Dollar Value

· Period of Performance

· Government Point of Contact Information (name, email, phone number)

Information regarding your company’s capacity and capability to provide such services are to be submitted electronically on or before Tuesday, 10/03/2023 addressed to Cynthia Grygier, Contracting Officer – cynthia.grygier@va.gov.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

DRAFT STATEMENT OF NEED

BLOOD SUPPLIER

WILKES-BARRE VA MEDICAL CENTER

1. History/Background/Purpose:

The contractor shall supply Blood/ Blood Products for the Wilkes-Barre VAMC Transfusion Service and in doing so, a minimum inventory level of Blood/Blood Products will need to be maintained. They will need to provide Reference Laboratory services for any additional patient testing.

2. Detailed Description:

A. The Contractor must meet the standards of all licensing and accreditation agencies to include the following: College of American Pathologist (CAP) or The Joint Commission, Occupational Safety and Health Administration (OSHA), Food & Drug Administration (FDA), and American Association of Blood Banks (AABB). Specifically, the supplier must have AABB accreditation for the Immunohematology Reference Laboratory.

B. The Contractor must be able to supply the following products:

a. Red Blood Cells, Leukoreduced and Deglycerolized

any special testing that may be needed. The Reference Laboratory would specialize in the identification and resolution of red cell transfusion compatibility problems. It should also provide for simple to complex serologic investigations and the provision of specialty typed red cell units for patients with a transfusion need. This Reference Testing will only be Monday through Friday from 8AM – 5PM.

D. Recalls/ Non-conforming products: all recalls, and non-conforming notifications will be provided as deemed by the accreditation service.

3. Deliverables/Installation/Incidental Services:

A. Routine Deliveries: Wilkes-Barre VAMC will place routine orders electronically for the needed products three weekdays and the vendor will deliver the products in the AM between 7AM – 9AM the days the order is placed. The days will be worked out between the vendor and the Wilkes- Barre VAMC (WBVAMC).

B. Additional orders over and above the routine orders placed will not be delivered by the vendor. The WBVAMC will send its own courier for pick-up.

C. Reference Testing: The vendor will download a report electronically to WBVAMC Blood Bank regarding the identification of antibodies as soon as identification has occurred. If compatible units are requested, the vendor will call the WBVAMC Blood Bank to notify them of completion so that WBVAMC can call a courier for pick-up of the blood units.

4. General Conditions: Performance Standards will be monitored Quality Factors that will be monitored:

NARA Records Management Language for Contracts Required The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

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