36C24423R0082 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0001 595-23-120

00244

Department of Veterans Affairs Network Contracting Office 4

00244

Department of Veterans Affairs Network Contracting Office 4

To all Offerors/Bidders

36C24423R0082

07-11-2023

X

X

Solicitation No. 36C24423R0082 is amended as follows:

1. Provide response to contractor questions and revise the Instructions to Offerors and Exhibit A.

2. Add a Phase I site visit for August 15, 2023 at 10:00 am.

3. Extend Phase I due date to 09-01-2023.

4. Incorporate FAR clause 52.232-19, Availability of Funds for Next Fiscal Year.

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Questions and Responses Building 1 Wall and Landscaping – Design Build

Request for Proposal 36C24423R0082 Date of Responses – 07/11/2023

Question #1: Will there be a site visit for phase 1?

Response: Phase 1 site visit will be August 15, 2023 at 10:00 am in front of Building 1 near the old flagpole.

Question #2: When are requests for information due for phase 1?

Response: August 22, 2023 by 11:00 am.

Question #3: Paragraph 2.6.3.1 on page 9 of 67 for the solicitation mentions a fire pump in Bldg. 19, is this in reference to a different project?

Response: This was an error and does not pertain to this project. The Instructions To Offeror has been revised.

Question #4: Paragraph 2.6.3.2 on page 9 as well mentions a min of 2 and a max of 3 projects using Exhibit A. The Exhibit A document says a min of 1 and a max of 2. Which of these is the accurate count?

Response: The offeror shall provide a minimum of two (2) and a maximum of three (3) projects using Exhibit A. Exhibit A has been revised.

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INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

INSTRUCTIONS TO OFFERORS

PROCEDURES FOR SUBMITTAL OF OFFERS AND PROPOSAL EVALUATION

CRITERIA

1. Overview.

1.1 The intent of this solicitation is to select one contractor to provide professional design and construction services in accordance with the Statement of Work (SOW) for the Building 1 Wall and Landscaping project, 36C24423R0082.

1.2 The Government intends to use the “Best Value” tradeoff process source selection approach in accordance with FAR 15.101-1. Award will be made to the responsive, responsible offeror whose offer in conformance with this solicitation, results in the best value to the Government, price plus other factors considered. A single award shall be generated for the project. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. Setting aside for an SDVOSB firm is in compliance with regulations to meet our goals and fulfill the VA’s mission to meet socioeconomic goals.

1.3 This Request for Proposal is issued as a Two-Phase Design-Build procurement (Reference Federal Acquisition Regulation Part 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum of three (3) offerors will proceed to Phase II unless the Contracting Officer determines that a number greater than three (3) is in the Government’s interest and is consistent with the purposes and objectives of this Two-Phase Design-Build project.

The Phase II Request for Proposal (RFP) , in the form of an amendment to this original solicitation, shall be issued to only those successful offerors that were determined to be the most highly qualified from Phase I. (Reference Federal Acquisition Regulation Part 15)

2. Submittal of offers.

2.1 Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals, so that a minimum of time and monies will have been expended in preparing information required herein; however, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed in Phase I to clearly describe the offeror's technical approach, technical qualifications and past performance to successfully complete the project. Proposals should follow in the order of sequence set forth in the Request For Proposal (RFP). Information provided out of sequence may not be evaluated and may result in the offeror's disqualification from award. Requirements stated in this RFP are minimums.

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2.2 Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the Offeror ineligible for award.

PHASE I PROPOSAL SUBMITTAL – OPEN TO ALL OFFERORS

2.3 Phase I of the Request for Proposal is open to ALL Offerors. All proposals shall be submitted with a table of contents and clearly sectioned and labeled with the information for each evaluation factor / subfactor. The Phase I proposal shall address the evaluation factors listed below:

Factor 1 - Technical Approach (but not detailed design or technical information) Factor 2 - Technical Qualifications

Subfactor 2A - Specialized Experience and Technical Competence Subfactor 2B - Capability to Perform

Factor 3 - Past Performance

Offerors shall submit the above information via email containing all the information for Phase I submittal. Please note that the Government can only receive emails that are less than 12 megabyte in size – any email containing information larger than that size will need to be submitted in multiple emails. Each factor and sub-factor information must be clearly labeled Failure to label each factor and subfactor clearly may result in a lower rating if the evaluators cannot readily find the appropriate information.

2.4 Phase I proposals shall be received by August 07, 2023 by 1:00 pm EST. Proposals that are received after this time shall be late and may not be considered. There will be no public opening of the proposals.

2.5 All proposals shall be submitted emailed to:

Attn: Stephanie Swain at stephanie.swain@va.gov Subject line must contain: Solicitation 36C24423R0082 Phase I Proposal Submittal

2.6. Phase I Proposal Evaluation Process .

2.6.1 A Source Selection Evaluation Board (SSEB) comprised of representatives of the Department of Veterans Affairs will evaluate the proposals. The identities of the SSEB personnel are confidential, and any attempt by the offerors to contact these individuals is prohibited. The evaluation will be based on the content of the proposal and any subsequent discussions, if necessary, as well as information obtained from other sources, i.e., past performance information. Offerors are advised that the evaluation and rating of proposals will be conducted in strict confidence. During deliberation, the number and identities of offerors are not revealed to anyone who is not involved in the evaluation and award process or to other offerors.

Proposals will be evaluated based on the factors described below.

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2.6.2 The evaluation process for Phase I essentially consists of three (3) Factors and two (2) subfactors: Technical Approach, Technical Qualifications (Specialized Experience and Capability to Perform) and Past Performance. Proposals will be evaluated against these factor and criteria identified below.

2.6.2.1 The Technical Approach, Technical Qualifications, and Past Performance factors are all equal to each other.

2.6.2.2 As demonstrated in their proposals, Offerors shall be evaluated in terms of the Offeror’s ability to meet or exceed the project’s requirements as identified in the SOW, and those proposals demonstrating an ability to exceed specified requirements may be rated higher in those areas than proposals demonstrating only the ability to meet requirements.

2.6.2.3 Provide a clear and concise narrative for each of the factors below. The narrative shall address the information stated in the factors and subfactors. The Government will evaluate the offeror’s answers for information and completeness, and offerors not submitting required information may not be considered for evaluation.

2.6.3 Phase I Evaluation Factors

2.6.3.1 Evaluation Factor 1 – Technical Approach:

This factor evaluates how the individual offeror will approach the design and construction of this project. The firms shall provide detailed information addressing the organization and the roles and responsibilities of the various sub-contractors for both the design and construction. For Design Approach, firms shall describe the techniques and methods for an efficient, effective design to Restore Wall and Landscaping of Bldg.

1. For Construction approach, firms shall describe the techniques and methods for this construction project to include coordination with the design packages, projected project timelines and coordination of work. The firm should also include considerations of “Fast Track” construction whereby preliminary site construction activities can begin prior to the completion of the accepted 100% design documents.

2.6.3.2 Evaluation Factor 2 – Technical Qualifications:

The offeror shall provide a minimum of two (2) and a maximum of three (3) projects using Exhibit A. Projects may be on going and cannot have been completed any later than 5 years prior to the solicitation issue date. Provide frank, concise comments regarding YOUR PERFORMANCE on the contracts you identify. The SSEB will evaluate this factor using the information provided by the offeror from Exhibit A along with the information requested in the subfactors below. The offeror shall demonstrate their experience on relevant Design/Build and project(s) that are similar in size, scope, and complexity to the RFP. Indicate the number of design/build projects construction contractor and AE have completed together.

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2.6.3.2A Subfactor: Specialized Experience and Technical Competence

This factor evaluates the experience of the construction firm and design team in completing projects requiring skills similar to those anticipated for this contract. This may include general renovation of space to include architectural changes of walls, ceiling, floors, finishes, masonry, concrete work, installation of fire pump hardware, primary and secondary electrical circuits, digital controls, fire protection to include sprinkler system, central fire and security alarms, audio paging systems, asbestos and lead abatement and all work to return space to finished, functioning condition.

Experience providing drawing in 3D. This factor also evaluates offeror’s overall organization, organization chart, as well as number of personnel and the duties of proposed technical staff to determine if offeror has the ability to manage project within the area of consideration without significant difficulty. The offeror shall provide key contractor and subcontractor personnel that will be assigned to this project and shall have at least five years’ experience fire pump installation, fire alarm systems, automatic transfer switches, and fire pump controllers which shall be identified in the submittal.

The specific criterion proposed (skill levels, experience, and background) for personnel, if adequate, is an indicator of an acceptable organization. Offeror shall identify all key personnel and adequately address functions, responsibilities, and authorities for performing such duties as overall project management, site superintendence, quality control, safety, administration, and in-house trade capabilities

2.6.3.2B Subfactor: Capability to Perform

The Government will evaluate the offeror’s information concerning overall organization, organizational chart with brief relevant details of individual experiences/qualifications, as well as number of personnel and the duties of proposed technical staff to determine if offeror has the ability to manage multi-discipline projects within the areas of consideration chosen without significant difficulty. Offeror shall provide, as an attachment, an Organizational Chart listing company personnel and their roles. Provide names, duties, and levels of responsibility of key personnel to include the Project Manager, Site Superintendent(s), Quality Control Manager, Safety Manager, and Infection Control Manager. Indicate to whom the Quality Control, Safety and Infection Control Managers report. In addition, contractor shall provide a list of the in-house trades that contractor employs. Provide the number (not names) of these employees and if they are full-time, part-time etc. Offeror should detail its capability in managing projects for the similar size and scope and disciplines needed to accomplish this project. The specific criteria proposed (skill levels and background) for personnel, if adequate, is an indicator of an acceptable organization.

The proposed subcontractors, applicable for multi-discipline consideration, are verifiable, and information provided indicates a good professional relationship with electricians, HVAC, carpenters, plumbing, concrete, etc.

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The offeror shall submit information concerning scheduling methodology, to determine if they have scheduling processes that ensure completion and control of the project from beginning to the end of the project. Adequate scheduling processes are necessary to ensure completion and control of the project from beginning to the end. Offeror must provide an organizational chart and tentative schedule, including a timeline for major features of work. In addition, please identify the person responsible for ensuring the schedule is met (ex. Project Manager).

This factor evaluates the ability of the Construction firm to perform given their current projected workload and the availability of their key personnel, to accomplish the project in the required time. Contractor to provide demonstrated compliance to performance schedules, adherence to timelines for deliverables, the ability to meet unusual time constraints and methods of project management

The offeror shall provide adequate detail on the offeror’s policy with regard to Quality Control (QC) and how the offeror intends to achieve this standard on the project.

Offerors are also to discuss their ability to comply with the requirements of The Infection Control Manual of the Medical Center

Offeror to discuss their Safety Program in general, and provide, as a minimum, details on training, documentation, and your plan to ensure adherence to OSHA Standards.

Offeror is to discuss the steps they took to promote safety during construction during the past five (5) years. Provide a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If the number exceeds the criteria listed, explain why? Offerors shall submit their current EMR rating. EMR rating should be less than or equal to 1.0. If the number exceeds the criteria listed, explain why?

2.6.3.3 Evaluation Factor 3 – Past Performance:

The SSEB will evaluate past performance for the prime contractor past performance along with the designated team of subcontractors. Documentation of satisfactory performance of projects similar in size, scope, and dollar value will be considered to have met the minimum requirements of the RFP. The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction as to quality, schedule, cost, and management. The Government may also use other tools such as CPARS, Vet Biz, Dunn & Bradstreet, Federal Awardee Performance and Integrity Information System (FAPIIS), and Source Selection Evaluator personal knowledge of offeror to gather documentation on past performance. Past performance will be evaluated in accordance with FAR 15.305(a)(2). Evaluations may include past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement. Offerors without a record of relevant past performance or for whom information on past performance is not available may not be evaluated favorably or unfavorably on past performance and shall receive a neutral rating for Past Performance.

Offerors may provide information on problems encountered on the identified contracts and the corrective action taken, if desired. This shall be rated based on the confidence portrayed for each of the projects submitted. Offeror’s can provide past performance on previous projects for the SSEB team which can be used during the past performance

8 | P a g e evaluation. A neutral rating is given when no current and/or relevant performance record is identifiable upon which to base a meaningful performance risk prediction.

Government Personnel were unable to identify any relevant Past Performance information for the offeror or key team members/subcontractors or their key personnel.

This is neither a negative or positive assessment and represents and unknown risk.

PHASE II PROPOSAL SUBMITTAL – This submittal is ONLY open to the offerors that the Government has issued an amendment for Design Concepts, Management Approach, Schedule, and Pricing information.

3.1 Part II of the Request for Proposal is open only to the offerors that the Government provides an amendment to. The top three offerors shall supply the information listed below. Proposals for Part II shall be submitted in two (2) separate email attachments. A table of contents shall be provided for each attachment. The Phase II proposal shall address the evaluation factors listed below:

Factor 1 - Design Concepts Factor 2 - Management Approach Factor 3 - Schedule Factor 4 - Price

Offerors shall submit the above information via email with a File Attachment containing all the information for Phase II Factor 1, Factor 2, and Factor 3. The File Attachment must state: Phase II, Factors 1, 2 and 3 Submittal information. Please note that the Government can only receive emails that are less than 12 megabyte in size – any email containing information larger than that size will need to be submitted in multiple emails. Each factor information must be clearly labeled Failure to label each factor clearly may result in a lower rating if the evaluators cannot readily find the appropriate information

In a separate File Attachment, the offeror shall submit the pricing information, SF 1442 and all amendments, Bid Bond, Exhibit B - Calculation of Self-Performed Work, Annual Representation and Certifications, signed VAAR 852.219-77. The File Attachment must state: Phase II Pricing Information.

3.2 All proposals shall be submitted emailed to:

Attn: Stephanie Swain at stephanie.swain@va.gov Subject line must contain: Solicitation 36C24423R0082 Phase II Proposal Submittal

3.3 Phase II Proposal Evaluation Process

3.3.1 The evaluation process for Phase II consists of three (3) non-priced Factors and one

(1) priced Factor: Technical Approach, Technical Qualifications (Specialized Experience and Capability to Perform) and Past Performance. Proposals will be evaluated these factor and criteria identified below.

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3.3.1.1 The Design Concepts, Management Approach and Schedule factors are all equal to each other and when combined are more important than Price.

3.3.1.2 As demonstrated in their proposals, Offerors shall be evaluated in terms of the Offeror’s ability to meet or exceed the project’s requirements as identified in the SOW, and those proposals demonstrating an ability to exceed specified requirements may be rated higher in those areas than proposals demonstrating only the ability to meet requirements.

3.3.1.3 Provide a clear and concise narrative for each of the factors below. The narrative shall address the information stated in the factors and subfactors. The Government will evaluate the offeror’s answers for information and completeness, and offerors not submitting required information may not be considered for evaluation.

3.3.2 Volume #1 - Phase II Evaluation Factors

3.3.2.1 Evaluation Factor 1 – Design Concepts:

This factor evaluates the individual experience of persons that are to be assigned to this project. The offeror shall provide information (resume) for personnel in the following functions as a minimum (offeror to provide any additional discipline it feels appropriate) —Project Management, site superintendence, quality control manager, infection and safety, as well as a list of major subcontractors. Offeror shall provide resumes of the individuals for the Design Engineering firm that offeror will be using that will be generating the design documents necessary for construction. The offeror shall provide a listing of projects, with a brief description of the projects, where the Offeror and the Design Engineering firm personnel worked together as a team on previous Design-Build projects.

3.3.2.2 Evaluation Factor 2 – Management Approach:

This factor evaluates the individual experience of persons that are to be assigned to this project. The offeror shall provide information (resume) for personnel in the following functions as a minimum (offeror to provide any additional discipline it feels appropriate) —Project Management, site superintendence, quality control manager, infection and safety, as well as a list of major subcontractors. Offeror shall provide resumes of the individuals for the Design Engineering firm that offeror will be using that will be generating the design documents necessary for construction. The offeror shall provide a listing of projects, with a brief description of the projects, where the Offeror and the Design Engineering firm personnel worked together as a team on previous Design-Build projects

3.3.2.3 Evaluation Factor 3 – Schedule:

This factor evaluates the Offeror’s methodology of the scheduling processes that ensure completion and control of the project from the beginning to the end of the project. The detailed schedule provides the SSEB the extent to which the offeror demonstrates a clear

10 | P a g e understanding of the architectural and engineering requirements for the construction period and general project delivery. Offeror’s Schedule shall indicate all elements of the design and construction timeline, from notice to proceed (NTP) (in order to establish a common baseline among all offerors) to contract completion, including but not limited to site investigation for design, design meetings, design submittals, preconstruction meetings, material submittals, mobilization, demolition, material lead times, utility installations, abatement (if required), testing, training, commissioning, construction and post-construction submittals, close-out.

3.4 Volume #2 - Price Information:

3.4.1 The offeror shall complete and submit Standard Form 1442. The offeror shall submit a price based on the line items. Note; If discussions or negotiations occur, the Government may require additional cost information. Offerors shall sign and submit all amendments to the solicitation. Please be advised that the Government intends award a contract from Phase II proposals without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary

3.4.2 The offeror shall complete and submit Exhibit B Calculation of Self-Performed Work.

3.4.3 Bid Bond – Phase II only. Offerors shall submit a Bid Guarantee. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00 Bid Bond is to be executed on a SF 24. Failure to furnish the required bid guarantee on the proper form and amount, by the time set for the opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

3.4.4 Annual Representation and Certifications shall be completed by offeror.

3.4.5 Discounts: Prompt payment discounts will not be considered in the evaluation of offers.

3.4.6 In the event a minor clerical error has occurred, then the offeror may be given an opportunity to correct the minor error within the constraints of the “clarifications” process or the Contracting Officer determines discussions are required.

4.0 Evaluation Criteria

The price will be evaluated by the Contracting Officer for reasonableness by using price analysis. The Contracting Officer shall perform the Best Value Tradeoff using the evaluation factors along with price.

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5.0 Discussions

Government intends to make award to a responsible Offeror submitting a conforming proposal without discussions if deemed to be in the best interest of the Government.

The Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

The Government reserves the right to reject any or all proposals at any time prior to award and to award the contract to other than the offeror submitting the lowest total price.

See attached document: EXHIBIT A - Project Example.

End of Document