36C24423R0047 Opportunities Description Unrestricted - amended.docx

Combined Synopsis-Solicitation for Commercial Items Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

The combined synopsis solicitation number is 36C24423R0047. It is issued as a Request for Proposal (RFP). The government anticipates awarding one five-year firm-fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02 (eff. 03/16/2023) and can be found at http://www.acquisition.gov/far/index.html.

This solicitation is being solicited as unrestricted for full and open competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 621910, Ambulance Services, with a small business size standard of $22.5 Million.

The FSC/PSC is V225.

The Erie VA Medical Center (EVAMC) and associated Community Based Outpatient Clinics (CBOCS) are looking for ambulance and wheelchair van services. The full Performance Work Statement and requirements are posted as an attachment document.

All interested companies shall provide quotations for the following:

MINIMUM AND MAXIMUM AMOUNTS: This is an indefinite delivery, indefinite quantity, firm fixed price contract for the services specified and for the period stated in the Schedule. Accordingly, the quantities of services specified in the Schedule are estimates only and are not guaranteed to be purchased by this contract. Funds are obligated by the CO and funding information will be provided to the Contractor by the CO via a funding document for each ordering period under this contract. Only VA-warranted contracting officers within Network Contracting Office 4 (NCO 4) are authorized to obligate funding under this contract. The guaranteed minimum value of services the Government will order under this contract is described below; the maximum value of services the Government may order under this IDIQ contract for all ordering periods is also listed below. The maximum amount under this contract is not guaranteed.

IDIQ Contract Minimum: $10,000.00 IDIQ Contract Maximum Amount: $14,000,000.00

All funds are subject to the availability of funds per FAR 52.232-18.

This RFP will result in the award of a five (5) year Firm Fixed Price IDIQ. Quotes shall include pricing that represents the vendors best offer and discounts. All pricing is final. Vendors should consider that requests for price adjustment will be denied. Pricing structures should include the vendors adjustments for normal economic inflation for the entirety of the five (5) year ordering period.

PRICE/COST SCHEDULE

ITEM INFORMATION

ALS Emergency Base Rate (up to 15 miles) Estimated Quantity of 22 per month for 12 months

ALS Emergency Mileage Rate (beyond 15 miles) Estimated Quantity of 1 per month for 12 months

ALS Non-Emergency Base Rate (up to 15 miles) Estimated Quantity of 15 per month for 12 months

ALS Non-Emergency Mileage Rate (beyond 15 miles) Estimated Quantity of 19 per month for 12 months

BLS Emergency Base Rate (up to 15 miles) Estimated Quantity of 4 per month for 12 months

BLS Emergency Mileage Rate (beyond 15 miles) Estimated Quantity of 4 per month for 12 months

BLS Non-Emergency Base Rate (up to 15 miles) Estimated Quantity of 19 per month for 12 months

BLS Non-Emergency Mileage Rate (beyond 15 miles) Estimated Quantity of 18 per month for 12 months

Medical Taxi Base Rate Estimated Quantity of 2 per month for 12 months

Medical Taxi Mileage Rate (beyond 15 miles) Estimated Quantity of 5 per month for 12 months

Wheelchair Base Rate Estimated Quantity of 132 per month for 12 months

Wheelchair Mileage Rate (beyond 15 miles) Estimated Quantity of 96 per month for 12 months

Wait Time (beyond 15 minutes) Estimated Quantity of 40 per month for 12 months

The contract period will begin on date of award and continue five (5) years.

Place of Performance/Place of Delivery

135 East 38th Street Erie, Pennsylvania

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998):

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITYCODE REPORTING (AUG 2020)

FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price, Indefinite Quantity contract resulting from this solicitation.

The full text of VAAR provisions may be accessed electronically at http://www.va.gov/oal/library/vaar/index.asp (VAAR)

VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998):

FAR 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN 2020)

FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (JUN 2020) FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (OCT 2018)

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTOR (DEC 2013)

FAR 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

FAR 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued for five years from date of award.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when— If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail.

If sent by fax, the Government transmits the order to the Contractor’s fax number; or If sent electronically, the Government either— Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $10,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $770,000.00

(2) Any order for a combination of items in excess of $2,400,000.00; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 364 days.

(End of Clause) FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2022) (JUL 2020) (DEVIATION) The following subparagraphs of FAR 52.212-5 are applicable: subparagraph b 1/4/6/7/8/9/12/16/17/22/27/29/30/31/32/33/34/35i/36/44/49/51/58, subparagraph c 1/2/4/7/8.

The full text of VAAR clauses may be accessed electronically at http://www.va.gov/oal/library/vaar/index.asp (VAAR)

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

VAAR 852.211-76 LIQUIDATED DAMAGES - REIMBURSEMENT FOR DATA BREACH COSTS (FEB 2023) VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

VAAR 852.216-75 ECONOMIC PRICE ADJUSTMENT—FUEL SURCHARGE (NOV 2021)

VAAR 852.219-70 VA SMALL BUSINESS SUBCONTRACTING PLAN MINIMUM REQUIREMENTS (NOV 2022)

VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

VAAR 852.237-70 INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE (OCT 2019)

VAAR 852.237-71 NONSMOKING POLICY FOR CHILDREN'S SERVICES (OCT 2019)

VAAR 852.237-74 NON-DISCRIMINATION IN SERVICE DELIVERY (OCT 2019)

VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________

FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (JUL 2020) (DEVIATION) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS QUESTIONS: Potential offerors are to submit questions regarding this requirement via email stefanie.carter3@va.gov on or before 14:00 EST on June 13, 2023 with the subject line, “36C24423R0047” An amendment responding to all questions, which may or not extend the response due date, will be published at Contract Opportunities.

QUOTES: Offerors are to e-mail complete proposals to stefanie.carter3@va.gov on or before 14:00 EST on June 27, 2023.

Provide the following information:

1. Offeror name and address, SAM Unique Entity Identifier (UEI) number, and points of contact

2. Completed Price Schedule

3. A concise listing of relevant past performance. This should include a maximum of three contract efforts performed in the recent three years, to include contact information for a customer, along with a description of the work provided. This section should be limited to three pages. Additional pages will not be considered.

4. Representations and Certifications at FAR 52.212-3. Complete only paragraphs (b) of this provision if the vendor has completed the annual representations and certificates electronically via the System for Award Management (SAM) website. If a vendor has not completed the annual representations and certifications electronically at the SAM website, the vendor shall complete only paragraphs (c) through (o) of this provision.

5. Offeror shall acknowledge VA Notice of Limitations on Subcontracting —Certificate of Compliance for Services and Construction., VAAR 852.219-75.

6. All proposals shall be valid 60 days from the quote response date.

Offerors shall submit a Technical Capability Statement which shall address the following:

Technical Subfactor 1: Credentialing and Licensing

a) Provide your plan to ensure drivers and EMTs are credentialed and licensed in accordance with requirements as stated in the Performance Work Statement (Paragraph 5.2).

b) Provide your plan to ensure Contractor vehicles are properly licensed and meet minimum requirements as stated in the Performance Work Statement (Paragraph 5.6.2).

c) Provide your plan to ensure Contractor businesses are properly licensed and meet minimum requirements as stated in the Performance Work Statement (Paragraph 5.6.2).

Offerors shall provide the following documents with their Offer:

a) Copy of applicable licenses already issued to your firm.

b) Copy of business license

c) Copy of Pennsylvania Public Utility Commission (PA PUC) Certificate of Public Convenience

d) Copy of Public Utility Commission of Ohio Certificate of Public Convenience and Necessity (CPCN) or describe plan to obtain them prior to performance of services under the contract to include a detailed timeline.

e) Copy of license/certifications to provide medical transports for State of Ohio or describe plan to obtain them prior to performance of services under the contract to include a detailed timeline.

Technical Subfactor 2: Communication Systems

a) Provide your plan to ensure you meet various response times as described in the PWS requirements. (Paragraph 5.9)

b) Provide a description of your communication system (i.e., cell phone, computer, etc.) and capability of real time communication for patient tracking purposes. The Offeror shall provide a step-by-step description of the workflow process used to execute each call for service starting with Government notification. (Paragraph 5.7.9) Technical Subfactor 3: Subcontracting Plan If using a subcontractor, Offerors shall submit their subcontracting plan at the time of proposal submission.

Addendum to FAR 52.212-2: Evaluation Approach Evaluation will be conducted in accordance with FAR 12.6 in conjunction with FAR 15 procedures. Proposals will be evaluated based on the following evaluation factors and sub-factors set forth below.

Factor 1 – Technical Capability The Government will evaluate all offerors’ technical capability proposals to assess how offerors will meet or exceed the performance requirements of the solicitation as requested in the instructions to offerors.

Technical Subfactor 1: Credentialing and Licensing Technical Subfactor 2: Communication Systems Technical Subfactor 3: Subcontracting Plan Factor 2 – Past Performance Past Performance will be evaluated as a measure of the Government’s confidence in the Offeror’s ability to successfully perform the requirements of the solicitation based on recent and relevant past performance efforts. Relevant past performance means the reference has a logical connection to the work described in the Performance Work Statement and recent past performance means the referenced work performed within the past three years of the proposal due date. The Government will begin its evaluation of an Offeror’s past performance by first determining the recency and relevancy of each past performance effort being evaluated.

Factor 3 – Price Prices will be evaluated for reasonableness using one or more of the techniques set forth in FAR 15.404-1(b)(2). Each offeror’s price proposal will be evaluated for award purposes by unit price as well as adding the total price for the five-year period.

Technical Capability and Past Performance, when combined, are significantly more important than price. All elements within the technical capability factor are of equal importance.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 6/27/2023 at 14:00 EST. at stefanie.carter3@va.gov. Include the following in the subject line of the email, “Erie VAMC Ambulance/Wheelchair Solicitation #36C24423R0047.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Stefanie Carter Contracting Specialist, Services 3 (Community Support Services) Department of Veterans Affairs | Regional Procurement Office East | Network Contracting Office 4 1700 South Lincoln Ave | Lebanon, PA 17042-7529 Stefanie.carter3@va.gov Effective Date: 02/01/2022