36C24423Q1132_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

SET-ASIDE

Philadelphia VA Medical Center

3900 Woodland Avenue

Philadelphia PA

CONTACT INFORMATION

Network Contracting Office 4 Philadelphia VAMC 3900 Woodland Avenue Philadelphia, PA 19104-4551

POINT OF CONTACT*

Contract Specialist Sherrie Thompson sherrie.thompson2@va.gov 215-823-5800

ADDITIONAL INFORMATION

DESCRIPTION

The Department of Veteran Affairs, Network Contracting Office 04, Philadelphia VA Medical Center 3900 Woodland Avenue, Philadelphia, PA 19104 is seeking to purchase the Delivery of Brand Name Fujifilm Double Balloon Endoscope System, salient characteristics are specified in the Statement of Work (SOW), for the Philadelphia VA Medical Center.

A solicitation package will be available following this notice in which sources may then provide quotes. The Solicitation Number is 36C24423Q1132 and it is being solicited on the Open Market and Set-Aside for Small Business. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees. The Product Service Code (PSC) is 6515

Appendix C: Scope of Work

VA Philadelphia Healthcare System (CMCVAMC)

SCOPE OF WORK AND GENERAL SPECIFICATIONS FOR DOUBLE BALLOON ENDOSCOPIC SYSTEM

1. Background VA Philadelphia requires a double balloon endoscope system for the Gastrointestinal Department to treat and diagnose diseases of the small intestine. Fujifilm Double Balloon Endoscope System (Brand Name Only) allows physicians to examine the whole small intestine where traditional endoscopes only examine a portion of the small intestine. The current double balloon endoscope system is at end of life and needs to be replaced. The double balloon endoscope system should include but not limited to one double balloon video enteroscope, one endoscopic video imaging light source, one endoscopic video imaging system high-definition video processor, one LCD monitor, one main insufflation system and one balloon pump controller. Installation and training services should also be included in this requirement.

Project Scope The Contractor shall provide, install, and train staff on the double balloon endoscopic system. The Contractor will be required to coordinate with Biomedical Engineering on installation, verification, and configuration of the system including any interfacing with electronic health records required for the system to function and necessary training for post-install uptime guarantee. The Contractor will include all labor, hardware, software, shipping, and installation and training to deploy the equipment specified herein.

2. Compatibility

Must integrate with current hospital electronic health record (EHR), Endosoft. Endoscope system must be from one manufacturer.

3. Specifications

Double Balloon Endoscopic System

· (1) Double Balloon Video Enteroscope

· Channel Width: 3.0mm – 3.3mm

· Working Length: 1500mm – 2000mm

· Total Length: 2000mm – 2300mm

· Field Of View: 140°

· Observation Range: 2 – 100 mm

· Sheath Outer Diameter: 9.3mm – 9.5mm

· Bending Capability up/down: 180°/180°

· Bending Capability left/right: 160°/160°

· (1) Endoscopic Video Imaging Light Source

· Lamp Life: >10,000 hr

· Lamp Type: LED

· Light Control: Automatic and Manual

· Dimensions, mm (W x H x D): Less than 400 x 160 x 490

· Weight: Less than 13kg

· (1) Endoscopic Video Imaging System High-Definition Video Processor

· Digital Output: DVI and HD-SDI

· HD-SDI: 1920 x 1080 pixels

· DVI: 1280 x 1024 pixels, 1920 x 1080 pixels

· Analog Output: RGB, Y/C and composite, NTSC/PAL

· Imaging Techniques: Blue Light Imaging (BLI) and Linked Color Imaging (LCI)

· Resolution: HD

· Other Controls: Iris Mode, Shutter Speed, Tone

· Power Rating: 100-240, 50/60 Hz

· Dimensions, mm (W x H x D): Less than 400 x 120 x 490

· Weight: Less than 10kg

· (1) LCD Monitor

· 24”-28”

· (1) Main Unit Insufflation System

· (1) Balloon Pump Controller

· Weight: Less than 10kg

· Set pressure of balloon: 5.4 kpa – 5.6 kpa

· (1) Endoscopy Procedure Room Guide

Training:

· Training shall be provided for Clinical staff and Biomedical Engineering staff on software and hardware.

· Any service manuals, training and/or user guides shall be included.

4. Installation Deployment services are included within this contract for the specified hardware and software. Upon contract award, the Contractor must provide a project manager point of contact for contract kick-off to the Contracting Officer Representative. The Contractor will work with Biomedical Engineering staff to provide any additional documentation required and coordinate the necessary tasks for deployment of the new hardware and software. Engineers providing labor required for on-site installation shall be included under the terms and conditions of this contract and must be OEM trained.

5. Labor All necessary labor must be included which includes both during business hours or after to minimize patient impact and delivery of care. Scheduling will be discussed with the Biomedical Engineering representative and coordinated with the Clinical end users.

6. Warranty All equipment procured under this contract will have a minimum one-year warranty for all parts and associated fees (i.e., labor and shipping). Contractor may provide optional add-ons for extended coverage as desired.

7. Delivery Location VA Philadelphia Medical Center 3900 Woodland Ave Philadelphia, PA 19104

Prior to delivery, Contractor shall verify shipment with the designated Contracting Officer Representative. Once confirmed, tracking information, quantity and estimated arrival shall be provided.

The Contractor must comply and provide all necessary information to CMCVAMC. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government.

8. Delivery Coordination

Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR once a ship date is established. The COR, Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR. Failure the coordinate shipment with COR, may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number

9. Additional Charges

There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts or installation.

10. Packaging Waste Management

Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place in designated areas for trash.

11. Influenza Vaccination

VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at CMCVAMC.

Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

· Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination.

· Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer’s Representative (COR) that all contract staff performing services at VA facilities is in compliance with VHA Directive 1192.

12. Tuberculosis Prevention

Standard Personnel Testing (PPD, etc.): Contractor shall provide proof of the following tests for personnel within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year.

TUBERCULOSIS TESTING: Contractor shall provide proof of a negative reaction to PPD testing for all contract personnel. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually.

RUBELLA TESTING: Contractor shall provide proof of immunization for all contract personnel for measles, mumps, rubella or a rubella titer of 1.8 or greater. If the titer is less than 1.8, a rubella immunization shall be administered with follow-up documentation to the COR.

Please provide a signed memo stating that:

(number of assigned Key Personnel) assigned to VA Contract #___________ have tested negative for tuberculosis within the past 365 days.

(number of assigned Key Personnel) assigned to VA Contract #___________ have been immunized for measles, mumps, rubella or a rubella titer of 1.8 or greater.

13. Confidentiality and Nondisclosure

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

14. Identification, Parking, Smoking, Cellular Phone Use and VA Regulations

1. The contractor's FSE shall wear visible identification at all times while on the premises of VAPHI. Identification shall include, as a minimum, the employee’s name, position, and the contractor’s trade name.

2. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. VAPHI will not invalidate or make reimbursement for parking violations of the contractor under any conditions.

3. Smoking is prohibited inside any buildings and on premise at VAPHI. This covers all smoking and tobacco products, including but not limited to:

a. Cigarettes

b. Cigars

c. Pipes

d. Any other combustion of tobacco

e. Electronic nicotine delivery systems (ENDS), including but not limited to electronic or e-cigarettes, vape pens, or e-cigars.

f. Chewing tobacco

4. Cellular phones and two-way radios are not to be used within six feet of any medical equipment.

5. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

15. HIPAA Training Certificates For on-site installation work and activation of equipment, the contractor must provide all HIPAA training completion documentation to the COR listed in the awarded contract.

16. COVID-19:

Upon entering CMCVAMC, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by CMCVAMC.

All individuals are required to enter through the main entrance for temperature screening. If Contractor’s temperature exceeds the designated threshold, they will be asked to leave. In the event of an FSE being forced to vacate the premises, they shall notify the necessary Biomedical Engineering staff and provide a contact for a replacement.

End of Document

Presolicitation Notice