36C24423Q1005.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist Jacquelyn Mazurek jacquelyn.mazurek@va.gov

(412) 822-3756

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO AWARD SOLE SOURCE: Department of Veterans Affairs (VA) Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4) intends to award a sole source contract pursuant to FAR 13.106-1(b) with Beckman Coulter Inc. Diagnostic Division. located at 250 S Kreamer Blvd, Brea, CA 92821-6232.

The VA Pittsburgh Healthcare System requires LapPro MBT Software that will be installed in the Beckman Coulter Microscan Analyzer PC. The period of performance will commence July 21, 2023, through July 20, 2024.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any responsible firm that believes it can meet the requirements may give written notification and capability statements prior to the response due date and time. Vendors shall indicate if they are the direct supplier of the items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services and customer point of contact with corresponding telephone number and email address.

Responses must include following information:

1. Company Name

2. SAM number

3. Company’s address

4. Point of Contact information (title, phone number and email address)

5. Business size.

Response received will be evaluated; however, a determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information provided will not be returned.

Responses are due by Wednesday, July 12, 2023, at 12:00 PM (EST). No submissions will be accepted after this date and time. Responses shall be submitted via email to jacquelyn.mazurek@va.gov with the heading starting with “36C24423Q1005”.

The NAICS code for this acquisition is 541519 and the standard size is $34.0M.

STATEMENT OF WORK (SOW)

LabPro MBT Software

P

1. Contracting Officer’s Representative (COR). TBA

2. Contract Title. LabPro MBT Software

3. Background.

The Bruker MALDI-TOF system is used for rapid bacterial identification. The Beckman Coulter MicroScan instrumentation performs susceptibility testing. This proprietary LabPro MBT Software will be installed in the Beckman Coulter Microscan analyzer PC. The installation of the proprietary LabPro MBT Software will allow the Beckman Coulter Microscan analyzer and the Bruker MALDI-TOF analyzer to communicate by creating the correct result format between the two analyzers. This corrected result format will allow results from the instruments to be reported to the VA Pittsburgh’s Laboratory Information System with minimal technologist interaction. The use of the proprietary LabPro MBT Software will maximize productivity and allow higher throughput of specimens which will increase turn-around times and allow for laboratory auto verification of laboratory testing.

4. Scope.

It is the intent of the VA Pittsburgh to purchase LabPro MBT Software so the MALDI-TOF analyzer and Microscan analyzer can communicate to the Laboratory Information System.

This contract is specifically for the use of the Pittsburgh VA Medical Center Microbiology section only.

5. Specific Tasks.

The vendor will install all the necessary components of the LabPro MBT Software.

Deliverables: The following components are necessary for the LabPro MBT Software.

6. Performance Monitoring

It will be the responsibility of the Pittsburgh VA Medical center Microbiology Supervisor/designee to monitor all performance issues with the vendor.

7. Security Requirements In accordance with VA policy, contractors’ storage, generation, transmission or exchanging of VA sensitive information is not involved with this procurement.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

No GFE or GFI will be needed in any capacity.

9. Period of Performance This is a one-time purchase. Period of Performance is 12 months.

10. Delivery Schedule.

All vendor shipped items will be delivered in a vendor determined format.

Microbiology Department Building 1 Room U2NW108 VA Pittsburgh Healthcare System University Drive C Pittsburgh, PA 15240

12. Other

a) Symplr

1. The vendor will be required to register on the Symplr website https://www.symplr.com/. Symplr will be used to monitor vendor compliance with vaccination and HIPPA requirements listed below.

b) Influenza Vaccination

VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid, and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VAPHS.

Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

a. Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination.

b. Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer’s Representative (COR) that all contract staff performing services at VA facilities follows VHA Directive 1192.

c) Tuberculosis Prevention

Standard Personnel Testing (PPD, etc.): Contractor shall provide proof of the following tests for personnel within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year.

TUBERCULOSIS TESTING: Contractor shall provide proof of a negative reaction to PPD testing for all contract personnel. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually.

RUBELLA TESTING: Contractor shall provide proof of immunization for all contract personnel for measles, mumps, rubella, or a rubella titer of 1.8 or greater. If the titer is less than 1.8, a rubella immunization shall be administered with follow-up documentation to the COR.

d) COVID 19 Contractor shall provide evidence of vaccination records or a negative COVID testing result within 72 hours of planned onsite visitation. This is to include installation, training, maintenance, and repairs.

e) Emergency repairs will be evaluated on a case-by-case situation.

f) HIPAA Training Certificates If Contractor will be working onsite for installation and activation of equipment, all HIPAA training completion documentation must be provided to the COR listed in the awarded contract.

g) Smoking All VA Pittsburgh property is smoke-free. Contractor personnel will comply with VA Pittsburgh smoking policies. Violations will result in a warning and possible citation.

END OF DOCUMENT

Special Notice