36C24423Q0976.docx

Statement of Need (SON) 10L Oxygen Concentrators

GENERAL INFORMATION

Philadelphia VA Medical Center

3900 Woodland Ave

Philadelphia, PA.

CONTACT INFORMATION

Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA. 15215

POINT OF CONTACT*

Contract Specialist David Santiago david.santiago2@va.gov 412-822-3746

ADDITIONAL INFORMATION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

1. Background:

The Corporal Michael J. Crescenz VAMC (CMCVAMC) has a new requirement to procure twenty-five (25) Brand Name or Equal to the DeVilbiss 1025 10L Oxygen Concentrator. These Oxygen Concentrators are used in direct patient care for the patients that need supplemental oxygen at the Community Living Canter and the Philadelphia VA main Hospital. The facility is currently using an Obsolete Model that is not being manufactured anymore and parts are becoming difficult to find.

1. Scope of Service:

The offeror shall provide Oxygen concentrators as designated in paragraph D This is not a brand specific but must meet the specifications below. All Oxygen Concentrators need to be delivered completely assembled minus any additional features that could be purchased separately.

Brand Name or Equal

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation.

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number.

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

The Contractor must comply and provide all necessary information to VA. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government.

Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with POC once a ship date is established. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR. Failure the coordinate shipment with POC, may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number.

1. Objectives:

Procure 25 new 10L Oxygen Concentrators

1. Requirements:

1. Oxygen Concentrators must meet the specifications

SPECIFICATIONS

10L Compact Concentrator, 110v

Delivery Rate - 2.0 to 10.0 LPM

Outlet Pressure -20.0 PSI ± 1.0 PSI

Oxygen Percentage - 2-10 LPM, 87-96%

Power Consumption - 120VAC, 60Hz

Power Input - 639W (avg)

Product Length - 24.5"

Product Overall Height (FW17 | FW19) - 12"

Product Weight 2 | 4 | 6 - 42 lbs

Warranty Limited - 3 Years

Adapter for Humidifier Bottle

Capable of delivering 87% to 96% of O purity from 2 to 10 LPM bright LEDs that can be seen from a distance 4 wheels that have the ability to Roll and lock

2. Deliverables: Twenty-Five (25) 10L Oxygen Concentrators. Vendor shall assemble all Concentrators prior to delivery to the Medical Center.

3. Schedule: Post 30 days of contract award, the Vendor shall complete the deliverables noted.

4. Government Furnished Property: None

5. Property provided by Contractor: Contractor shall provide all tools required to manage the task. Contractor shall ensure all contracted personnel have the correct PPE for coming on site.

6. Security Requirements: If the Contractor comes on site, they must ensure all contractor personnel working on the jobsite obtain successful background investigations.

Additional Charges

There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts or installation.

Packaging Waste management

Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place in designated areas for trash.

Influenza Vaccination

VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid, and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at CMCVAMC.

Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

- Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination.

- Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer’s Representative (COR) that all contract staff performing services at VA facilities is in compliance with VHA Directive 1192.

Tuberculosis Prevention

Standard Personnel Testing (PPD, etc.): Contractor shall provide proof of the following tests for personnel within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year.

TUBERCULOSIS TESTING: Contractor shall provide proof of a negative reaction to PPD testing for all contract personnel. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually.

RUBELLA TESTING: Contractor shall provide proof of immunization for all contract personnel for measles, mumps, rubella, or a rubella titer of 1.8 or greater. If the titer is less than 1.8, a rubella immunization shall be administered with follow-up documentation to the COR.

Please provide a signed memo stating that:

(Number of assigned Key Personnel) assigned to VA Contract #___________ have tested negative for tuberculosis within the past 365 days.

(Number of assigned Key Personnel) assigned to VA Contract #___________ have been immunized for measles, mumps, rubella, or a rubella titer of 1.8 or greater.

HIPAA Training Certificates

For on-site installation work and activation of equipment, the contractor must provide all HIPAA training completion documentation to the COR listed in the awarded contract.

Smoking

All VA Philadelphia property is smoke-free. Contractor personnel will comply with VA Philadelphia smoking policies. Violations will result in a warning and possible citation.

COVID-19:

Upon entering CMCVAMC, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by CMCVAMC.

All individuals are required to enter through the main entrance for temperature screening. If Contractor’s temperature exceeds the designated threshold, they will be asked to leave. In the event of an FSE being forced to vacate the premises, they shall notify the necessary Biomedical Engineering staff and provide a contact for a replacement

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