36C24423Q0884.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215

POINT OF CONTACT*

jacquelyn.mazurek@va.gov Jacquelyn R Mazurek jacquelyn.mazurek@va.gov

(412) 822-3756

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE:

IAW FAR 5.101 this notice is to advise the public that The Department of Veterans Affairs Network Contracting Office 4, intends to award a sole source, Firm-Fixed-Price Contract to Varian Medical Systems . Per FAR 8.405-6(a)(1)(B)y. VA requires a software system maintenance and technical support of their TPS Varian Rapid Knowledge Based Planning devices.

Requirement is for the Philadelphia VA Medical Center (VAMC) 3900 Woodland Avenue Philadelphia, PA 19104.

All work shall be accordance with the statement of work.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS OR QUOTATIONS.

Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required work and have licenses for all software associated with this procurement. Capability information is required by 12 Noon EST, June 14, 2023, to establish the ability to meet this requirement. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs associated with the preparation of responses to this notification. All inquiries and submittals must be sent via email to Jacquelyn Mazurek, Contract Specialist, Jacquelyn.Mazurek@va.gov . Telephone inquiries will not be accepted.

STATEMENT OF WORK

VARIAN TPS ECLIPSE RAPID PLAN

RADIATION ONCOLOGY

CORPORAL MICHEAL J. CRESCENZ VA MEDICAL CENTER

3900 WOODLAND AVENUE PHILADELHIA, PA 19104

BACKGROUND:

The Radiation Oncology Department of the Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) has a requirement for a product purchase with Varian to provide TPS Eclipse Rapid Plan Software to integrate with the Varian external beam planning software that we already have on our existing Varian Eclipse Calculation Workstations. The Radiation Oncology Service uses Varian Eclipse Calculation Workstations for treatment planning and Varian Aria record and verify system for documenting, scheduling, tracking, and logging of patient treatments as well as communication throughout the department. TPS Eclipse Rapid Plan Software is approved by Varian to work on their platform. The hospital of the University of Pennsylvania which is apart of the Radiation Oncology’s Affiliate Program also uses TPS Eclipse Rapid Plan Software so that The University of Pennsylvania’s Dosimetrists will be able to use. Radiation Oncology will be able to use the trained models from the University of Pennsylvania instead of having to create original plans. TPS Eclipse Rapid Plan automatically matches the CT SIM to plans for previous similar cases that have been saved as a model and used to calculate a plan for the patient which includes auto contouring and planning. TPS Eclipse Rapid Plan also calculates multiple plans in the background in which it tries to reduce the dose to individual organs so a Dosimetrist can easily see the effects of reducing dose to one organ on target coverage or dose to other organs. There is not really an equivalent software that works directly with the Varian Eclipse /Aria software.

SCOPE:

The contractor shall provide the following products and services: Installation on existing customer server. Standard (2) day Rapid Plan training onsite. Rapid Plan Implementation Course.

SCHEDULE FOR DELIVERABLES

1. The contractor shall complete the Delivery, and installation of software within 15 days after receipt of purchase order.

2. If for any reason the scheduled time for a deliverable cannot be met, the contractor is required to explain why (include the original deliverable due date) in writing to the COR and CO, including a firm commitment of when the installation will be completed. This notice to the COR and CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response in accordance with applicable regulations.

CHANGES TO STATEMENT OF NEED:

Any changes to this SON shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

ITEM NUMBER DESCRIPTION OF SUPPLIES, QUANTITY , UNIT PRICE

1.1 RapidPlan Knowledge Based Planning 4 EA $77,786.00

1.2 RapidPlan Additional 1 EA $26,467.00

1.3 Install on Existing/Customer Server 1 EA Included

1.4 STD TRNG: RapidPlan Onsite 1 EA Included

1.5 INCL ED: RP201 RapidPlan Implementation 1 EA Included

1.6 Non-Clinical RapidPlan 1 EA Include

See Statement of Work End of Document

Special Notice