36C24423Q0794.docx

VAPHS Pittsburgh Healthcare System (VAPHS) University Drive Boiler Plant Operating System SCADA System Repair Statement of Objectives

GENERAL INFORMATION

Network Contracting Office 4

1010 Delafield Road

POINT OF CONTACT*

Contracting Officer Angelamarie.Scott@va.gov Angelamarie.Scott@va.gov 412-537-0027

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE:

IAW FAR 5.101 this notice is to advise the public that The Department of Veterans Affairs Network Contracting Office 4, intends to award a sole source, Firm-Fixed-Price Contract to Combustion Service & Equipment Company Inc. Per FAR 8.405-6(a)(1)(B)y. VA requires software, hardware, equipment, labor and technological support to return the Supervisory Control and Data Acquisition (SCADA) system to full operation and function at VA Pittsburgh Healthcare System, Main Hospital, University Drive Campus, University Drive C, Pittsburgh, PA 15240. All work shall be accordance with the statement of work.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS OR QUOTATIONS.

Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required work and have licenses for all software associated with this procurement. Capability information is required by 4:00 PM EST, Tuesday, May 16, 2023, to establish the ability to meet this requirement. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs associated with the preparation of responses to this notification. All inquiries and submittals must be sent via email to Angelamarie Scott, Contracting Officer, Angelamarie.scott@va.gov . Telephone inquiries will not be accepted.

Special Notice Special Notice

Special Notice

A. Purpose:

1. The University Drive Facility Main Boiler Plant SCADA (Supervisory Control and Data Acquisition) has suffered a major failure that will need repaired to restore the plant operational controls to full function. The Steam Production data collection and recording is currently not functional and out of operational compliance for VA plant operation monitoring. The SCADA system is a proprietary system that is only maintained by the OEM manufacturer and software owner.

2. Contractor to provide - All required software, hardware, equipment, labor and technological support to return the SCADA system to full operation and function.

3. The period of performance for this service contract is 90 days from award date.

4. This is firm fixed price full-service to include all parts, on-site technicians, examinations, repair, as described within the statement or work.

Location:

VAPHS, Main Hospital, University Drive Campus University Drive C Pittsburgh, PA 15240

B. GENERAL PERFORMANCE REQUIREMENTS.

1. The Contractor in this contract refers to the contractor with access to proprietary software and hardware components to provide the required services.

2. The Contractor shall obtain all necessary proprietery licenses and/or permits required to perform the work.

3. Contractor to furnish the following:

Recover all Software and Licenses

Hardware & Software Procurement

PC configuration and initial provisioning

Loading Software and loading current SCADA applications

Testing and verification with new OC and HMI prior to deployment

Startup and deployment onsite

Setting up Backup and Recovery options with Acronis

Final Testing and verification

Key Hardware

High End Dell Precision Workstation

Processor i7 4.8 GHz Windows 10 Professional

32 GB RAM

RAID 1 with (2) 512 GB mirrored HDs

(3) Year Pro Support and accidental damage.

MS Office Professional 2021 Wireless Keyboard and Mouse Combos

(2) 1 TB Hard Drives for system Back

Software:

1 year Rockwell Tech Connect Support

New Acronis backup software or equal

Dream Reports replacement of XL Repo

All adjustments, repairs and modifications, must be in conformance to the manufacturer guidelines and/or the following industry standards, as applicable, whichever is more stringent.

4. Contractor shall have in their possession throughout the term of the contract all diagnostic equipment necessary to fully maintain, test, repair, adjust or reprogram the system.

a. The Contractor shall furnish all labor and supplies, parts and materials necessary to regularly and systematically repair and return the full service of the VA SCADA system to designed operation.

5. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto.

6. Instruct personnel that work performed under this contract, shall comply with the following procedures:

a. Upon arrival at the station, the Contractor shall check in with COR or designee so that the VAPHS will be aware of the Contractor’s presence at the facility at all times.

b. Upon completion of service, Contractor will serve notice of disposition of work to the COR or designee. In addition the Contractor shall furnish to COR or designee a copy of a testing and calibration reports, demonstrate the designed data collection and reporting to be fully functional and meets or exceeds the required scope specifications.

7. The Contractor shall immediately notify the Contracting Officer Representative (COR) in writing of the existence or the development of any defects in, or repairs required to and shall furnish a written estimate, when requested, of the cost. Final determination of responsibility will be by mutual agreement between the COR, Contracting Officer, and the Contractor.

8. All travel costs associated with the performance of this contract are the responsibility of the Contractor and are provided at no additional cost to the Government as part of this contract. Travel costs are defined as but are not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract.

9. Safety

a. The Contractor shall adhere toall OSHA, EPA Codes, and all other regulatory requirements.

b. In performance of this contract, the Contractor shall follow VAPHS safety policy and standard for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building.

c. VAPHS is a non-smoking facility. Contractor shall comply with these requirements.

d. Patient, employee, visitors, and Contractor personnel safety shall always be maintained.

The Contractor is responsible for the occupation safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards. The Contractor shall replace all safety guards, equipment, devices, etc. removed to service or repair equipment immediately after completion of work or when leaving the job unattended.

e. The Contractor shall submit to the Contracting Officer, prior to the start of the contract, the Material Safety Data Sheets (MSDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the VAPHS. MSDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all MSDS at the chemical storage site in a location accessible to VAPHS personnel to assure compliance with all laws and requirements regarding the “Right to Know” law.

f. The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the Contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required performing the work. Training on required safety programs and the proper use of PPE’s shall be provided, and documentation maintained by the Contractor.

g. The Contractor shall obtain a Hot Work Permit from the Safety Office whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. TheContractor is required to follow all requirements outlined for the issuance of the Hot Work Permit.

h. The Contractor shall be notified of any non-compliance with the pervious provisions. The Contractor shall, after receipt of such notice, immediately correct the condition and notify the contracting officer in writing that the condition has been corrected. If, in the opinion of the Safety Officer or designee the condition is life threatening he/she shall instruct the Contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue and order halting of all or any part of the work, and Contractor may be held in default. The Contractor bears all costs of stop work time and correcting safety hazards.

i. The Contractor shall provide within ten (10) working days after receipt of this contract a detailed listing of the following information:

1. Safety program/procedures are required to be followed by the Contractor’s personnel in the performance of their duties and when such procedures are required.

2. Listing of personal protective equipment(s) required to be utilized by the Contractor’s personnel in the performance of their duties. Also when equipment will be required.

3. Material Safety Data Sheet (MSDS’S) for any chemical(s) utilized by the Contractor in the performance of this contract.

4. Contractor is responsible for the supervision of all the employees while on government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

10. Injury or Accident

a. Contractor shall submit to COR a written report to the VAPHS within five work (5) days of any incident of a major malfunction, accident or injury involving an elevator. The report shall state the cause, what and when repairs and tests were or are to be made to correct the cause of the incident.

11. Emergency Telephone Numbers

a. The Contractor shall provide to each COR cellular numbers, in order to summon assistance in case an emergency develops. This information shall be provided in writing to the COR, prior to the contract start date.

12. Information Relating to Conduct of Contractor’s Employees

a. The Contractor shall prohibit their employees form disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official VAPHS use.

b. Contractor shall require his employees to comply with the instructions pertaining to conduct and other regulations called to the Contractor’s attention by the CO/COR, Federal Protective Officers, Inspectors, etc.

c. Contractor shall use firefighter’s service test log for monthly and yearly log.

d. Contractor shall have use of station telephones to make business calls related to VAPHS’s equipment. Misuse of this privilege will necessitate the need to require the Contractor to use public telephones.

e. The Contractor shall require his employees to comply with all VA rules and regulations pertaining to the conduct of his employees while on station.

13. Hours of work

a. Work required in the performance of this contract shall be conducted during the hours as outlined below:

1. SCADA Repairs will be performed during the hospital's regular administrative working hours, 7:00 AM- 3:30 PM.

14. Security and Privacy Requirements

a. The COR is responsible for ensuring that all Contractors comply with physical security policies. COR will ensure Contractor gets required security badge. A compliant ID badge must be worn by Contractors at all times while on VA premises.

b. Contractor may not have access to the VA network or any VA sensitive information under this contract.

c. All Contractors must receive Privacy training annually using one of the following methods:

1. Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in Talent Management System (TMS).

2. Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR.

3. Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR.

15. Medical Surveillance

a. For Tuberculosis - Review of all contract worker Tuberculosis (TB) screening requirements and options (reference VHA Directive 2011-036 Safety and Health during Construction). Contractor is required to annual certify all Contractors working on VAPHS have documented screening for latent Tuberculosis within the last 12 months and every 12 months thereafter while working at VAPHS. If screening for latent Tuberculosis is positive, clearance from a physician is required prior to working at VAPHS. The Contractor shall also be notified that anyone failing to meet these requirements is not permitted to work onsite and/or may be removed at any time without notice until these requirements are met. Provide evidence to respective COR

b. For Influenza - Per VHA Directive 1192, all Contractors working at VAPHS are required to show documentation of annual seasonal Influenza vaccination. Provide evidence to respective COR.

16. Qualification of Contractor Employees

a. Technicians, Engineers - All work under this contract shall be performed by Technicians, Engineers certified by the manufacturer to install repair licenced proprietary equipment

b. Supervision - The Contractor is required to submit certification of completion of OSHA 30 training certificate. The Contractor or their on-site supervisors shall always be available when the contract work is in progress to receive notices, reports, or request from the Contracting Officer or the COR.

17. Qualification of Bidders

a. Bidder shall be able to show evidence of their reliability, ability, and experience by providing:

1. List of personnel who will perform under the contract showing the length and type of experience of such personnel and certifications.

2. Certification or licensure from the OEM manufacturer or owner of proprietary hardware and software components.

b. Ability to meet the foregoing experience requirements and the adequacy of the information submitted will be considered by the Contracting Officer in determining the responsibility of the bidder

End of Document