SF 30 36C24423Q0698 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0001 None

36C244

Department of Veterans Affairs Network Contracting Office 4 Regional Procurement Office East 1010 Delafield Road Pittsburgh PA 15215

36C244

Department of Veterans Affairs Network Contracting Office 4 Regional Procurement Office East 1010 Delafield Road Pittsburgh PA 15215

To all Offerors/Bidders 36C24423Q0698

05-05-2023 X

X X offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. Solicitation extended to May 12, 2023 at 10:00am Eastern

X 1

The purpose of this amendment is to extend close date, provide updated SOW, clarify submission criteria and answer questions.

1. The close date for this solicitation has been extend to May 12, 2023 @ 10:00am eastern.

2. Revised SOW is included in this document.

3. Revised quote submission criteria is included in this document.

4. Contractor questions is included in Attachment B.

5. Contractor is required to sign and return this amendment with Section I Administrative as directed by the addenda to FAR 52.212-1.

All other terms and conditions remain unchanged.

STATEMENT OF WORK – WATER TESTING WILMINGTON VAMC

1.0 Purpose:

The Wilmington VAMC has a requirement for the collection and testing of potable and medical use water. The contractor shall certify that all samples are collected and delivered to a CDC Elite certified lab. All samples shall be taken in accordance with the below regulations as well as any regulation updates as per the CDC and AAMI standards for collection, during the performance of this contract.

2.0 Regulations

2.1 In addition to the CDC ELITE certification, the laboratory must have environmental microbiology accreditation by a nationally recognized accrediting body, such as Environmental Microbiology Laboratory Accreditation Program (EMLAP), National Environmental Laboratory Accreditation Program (NELAP)

2.2 International Standards Organization (ISO) 11133:2014 for water testing or as the requirements are amended.

2.3 Centers for Disease Control (CDC) water sampling protocol

2.4 American Dental Association (ADA)

2.5 Association for the Advancement of Medical Instrumentation (AAMI)

2.6 Environmental Protection Agency (EPA)

2.7 Safe Drinking Water Act (SDWA)

2.8 VHA Directive 1061, Prevention of Healthcare Associated Legionella Disease and

Scald Injury from Water Systems

2.9 Applicable Delaware State and New Castle County, Delaware Regulations

3.0 Locations:

3.1 Main Hospital

1601 Kirkwood Highway Building 1 Wilmington, DE 19805 Description: Provides inpatient and outpatient services for veterans in areas:

Emergency Department, Operating Rooms, Intensive Care Unit, Step down Units, Inpatient Units, Outpatient Clinics, Cooling Towers, and Maintenance Areas.

3.2 Community Living Center

1601 Kirkwood Highway Building 17 Wilmington, DE 19805 Description: Houses full-time residents in a nursing home setting and administration functions.

4.0 Scope:

4.1 The contractor is responsible for all labor, tools, and materials required for the collection, sampling, shipping, and testing of the tests, which are identified below.

4.1.1 The contractor is required to provide certified testing results to the Contracting Officer's Representative (COR) within 14 calendar days from the sampling date.

4.1.2 In the event that retesting is required, the contractor must be available to draw samples and begin retesting within 48 hours of notification.

4.1.3 Retesting is at the discretion of the COR and will be based on accurate findings at the same rate as the initial test.

4.1.4 Retesting resulting from inappropriate handling by contractor of samples or inaccurate testing procedures shall be done at no additional cost to the Government.

4.1.5 All other unscheduled services would be invoiced at the contracted price.

Below are estimated amounts of tests per year.

4.1.6 For emergency testing, the contractor shall be available for sampling and analysis within 24 hours from the initial notification. Testing results shall be available to facility COR within 24-48 hours of the contractor receiving the sampling results from the testing lab.

5.0 General Requirements:

5.1.1 In performance of this contract, the Contractor shall follow Medical

Center safety policies and standards for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building.

5.1.2 Contractor is responsible for the supervision of all the employees while on government property.

5.1.3 It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

5.1.4 VA Medical Centers are non-smoking facilities.

5.1.5 Contractor may not have access to the VA network or any VA sensitive information under this contract.

5.1.6 Contractor shall provide all items necessary for proper shipment of samples, to include, but not limited to, all collection bottles, shipping containers, labels, and ice packs. Samples shall be shipped by the Contractor via overnight shipping on the same day they are collected.

5.1.7 Use CDC guidelines for water sample collection and shipping. Testing should be performed within 24 hours of collection.

5.1.8 All reports to be submitted to COR within 14 calendar days from sampling date. Reports shall be submitted electronically to COR using the format below.

5.1.9 Medical Surveillance

5.1.9.1 For Tuberculosis: Review of all contract worker

Tuberculosis (TB) screening requirements and options (reference VHA Directive 2011-036 Safety and Health during Construction). Contractor is required to annually certify all Contractors working on VAMC Wilmington have documented screening for latent Tuberculosis within the last 12 months and every 12 months thereafter while working in this medical center. If screening for latent Tuberculosis is positive, clearance from a physician is required prior to working at VA. The Contractor shall also be notified that anyone failing to meet these requirements is not permitted to work onsite and/or may be removed at any time without notice until these requirements are met.

5.1.9.2 For Influenza: Per VHA Directive 1192.01, Seasonal

Influenza Vaccination Program, all Contractors working at VA are required to show documentation of annual seasonal Influenza vaccination.

5.1.9.3 For COVID-19: On August 13, 2021 VHA Directive 1193, mandating COVID-19 vaccines for Title 38 staff was recertified and expanded to include Hybrid Title 38, and Title 5 Department of Veterans Affairs (VA) health care personnel, which also includes VA volunteers and contractors. Effectively, this means that any Veterans Health Administration (VHA) employee, volunteer, or contractor who works in VHA facilities, visits VHA facilities, or provides direct care to those we serve will need to be vaccinated. Documentation of vaccines is required. NOTE: Acceptable documentation includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September

3, 2020), or a copy of medical records documenting the vaccination.

6.0 Safety

6.1 The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

6.2 In performance of this contract, the Contractor shall follow VAMC Wilmington’s safety policies and standards for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. Contractor is responsible for the supervision of all the employees while on government property.

6.3 The contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract.

In addition, the Contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required performing the work. Training on required safety programs and the proper use of PPE’s shall be provided and documentation maintained by the contractor.

7.0 Emergency Telephone Numbers

7.1 The Contractor shall provide to COR cellular numbers of project manager, in order to summon assistance in case an emergency develops. This information shall be provided in writing to the COR, at the contract commencement.

8.0 Injury or Accident

8.1 Contractor shall submit to COR a written report to the Wilmington VA Medical Center within five work (5) days of any incident of a major malfunction, accident or injury involving a contract employee or Wilmington VA Medical Center Employee. The report shall state the cause of event.

Report shall state what repairs are required to correct the cause of the incident.

9.0 Hours/Days of work

9.1 Work required in the performance of this contract shall be conducted during the hours as outlined below:

9.1.1 Regular administrative working hours, 7:30 AM- 4:00 PM

9.1.2 Work shall not be conducted on Federal Holiday and shall be coordinated at least one month in advance of testing date.

10.0 Invoices and Payment

10.1.1 Invoices will be submitted monthly in arrears to the Government office designated in the solicitation and include the original and one copy.

10.1.2 Invoices shall indicate each system, building, and frequency for which work was performed.

10.1.3 Invoices shall reference the contract line item being billed.

11.0 Legionella Water Sampling:

11.1 Contractor to comply with VHA Directive 1061 (1) Amended September 26, 2022, Prevention of Healthcare Associated Legionella Disease and Scale Injury from Potable Water Distribution Systems.

11.2 On the day of each quarterly testing the contractor shall provide in writing (email is acceptable) the following information for the Sampling Technician:

11.2.1 Training Source

11.2.2 Date Training Completed (must be within 12 months of the date of sample and within the past year).

11.2.3 Date of Competency Evaluation

11.2.4 Name of Individual performing the competency evaluation

11.2.5 Any Restrictions

11.3 Laboratories that process the water samples for Legionella must be certified by the Centers for Disease Control and Prevention (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) program or the Public Health England (PHE) Legionella External Quality Assessment (EQA) scheme as proficient at performing the culture of Legionella from environmental samples.

11.4 The ELITE Laboratories must also be able to determine if the Legionella detected in environmental samples is the species Legionella pneumophila serogroup 1, L. pneumophila serogroup 2-14, and non-pneumophila species).

11.5 Rapid testing methods, such as polymerase chain reaction (PCR) and direct fluorescent antibody (DFA), are not an accepted method under this contract for the detection of Legionella in environmental water samples.

In addition, the laboratory must have environmental microbiology accreditation by a recognized accrediting program.

11.6 On a quarterly testing cycle, contractor shall collect water samples for testing from the cold and hot-water potable distribution system from Buildings (1 and 17). No test location shall be repeated at the (2) subsequent quarterly tests.

11.7 At least two samples from a pure cold-water source (e.g. ice machine), and if available two pure hot (no mixing valve present).

11.8 Provide updated spreadsheet documenting progressive sampling.

Spreadsheet shall reflect each fixture test results required per statement of work. The date of the test will be inclusive on each line item. This spreadsheet shall be sent electronically in excel format with each submission.

11.9 Reporting Requirements

11.9.1 Legionella Testing Reports

11.9.1.1 All reports to be submitted to COR within 24 hours of final test from the lab. Reports shall be submitted electronically to COR.

11.9.1.2 Reports for VAMC Buildings 1 and 17 may be

combined on the same report. Legionella reports for Building 1’s Cooling Tower should be separate.

11.9.1.3 Reports shall be submitted in pdf form.

11.9.1.4 Provide updated spreadsheet documenting progressive

sampling.

11.9.1.5 Spreadsheet shall reflect each fixture test results required per statement of work. The date of the test will be inclusive on each line item.

11.9.1.6 This spreadsheet shall be sent electronically in excel format with each submission.

11.9.1.7 At the time of sampling, the contractor shall test and document the following for each sample:

11.9.1.7.1 Date and time of sample draw, date when

sample received by lab, and date of sample analysis

11.9.1.7.2 Site Address

11.9.1.7.3 Name of person collecting sample

11.9.1.7.4 Laboratory and person responsible for

performing analysis

11.9.1.7.5 Sample Number

11.9.1.7.6 Building Number

11.9.1.7.7 Floor number

11.9.1.7.8 Room Number

11.9.1.7.9 Source of Sample (fixture type)

11.9.1.7.10 Indicate if sample taken is to fulfill hot or cold requirement

11.9.1.7.10.1 Before or after mixing valve (or no

mixing valve present)

11.9.1.7.11 Volume of sample drawn in mL

11.9.1.7.12 Actual Temperature of Water Sample

11.9.1.7.13 Level of residual biocide

11.9.1.7.14 pH

11.9.1.7.15 Level colony forming units

11.9.1.7.15.1 If applicable, Legionella

pneumophila serogroup

11.9.1.7.15.1.1 Compliance – indicate if each

test meets standards, as defined in VHA 1061

11.9.1.7.16 Submit Chain of Custody report with report.

11.9.1.7.17 Submit lab accreditation with each report

11.9.1.7.18 Each report will be a standalone report from those required under this contract.

11.10 Contractor shall measure corresponding temperature, pH, and biocide level at each test location.

11.11 First draw shall be for Legionella. Sample shall be collected immediately after opening the outlet without flushing water first.

11.12 Second draw shall be for biocide. After taking the sample for Legionella testing, collect the next immediate water sample (i.e. no flushing) to take the biocide residual reading.

11.13 Third draw shall be for temperature and pH. After taking the sample for the biocide reading, run the water for 60 seconds. Collect a water sample to measure water temperature and pH.

11.14 Volume is required to be at minimum 250 mL for each sample.

11.15 Several sample bottles of ice may be needed to ensure there is 250 mL once the ice is melted.

12.0 Sample Locations

12.1 The list provides an overview of the intended sampling locations.

Sampling locations may be adjusted throughout the life of the contract, number of samples identified in the schedule shall not be exceeded, except by bilateral modification.

12.1.1 Contractor will sample an estimated (23) locations at the Community

Living Center (CLC), Building 17.

12.1.1.1 Estimated (6) samples on the East Wing patient rooms – hot or cold (inclusive of showers and sinks) as determined by the COR.

12.1.1.2 Estimated (6) samples on the West Wing patient rooms – hot or cold (inclusive of showers and sinks) as determined by the COR.

12.1.1.3 Estimated (4) Samples each in Shower Rooms on East

Wing – hot and cold.

12.1.1.4 Estimated (4) Samples each in Shower Rooms on West

Wing – hot and cold.

12.1.1.5 Estimated (2) Samples in the Dining Area - hot and cold (inclusive of sinks)

12.1.1.6 Estimated (1) Sample from ice/water machine in the

Dining Area.

12.2 Contractor will sample an estimated (20) samples at the Main Hospital, Building 1

12.2.1 Estimated (4) samples, 4th Floor East/West as determined by the COR (inclusive of showers and sinks)

12.2.2 Estimated (4) samples, 3rd Floor East/West- hot and cold (inclusive of sinks)

12.2.3 Estimated (1) sample, 2nd Floor Canteen Dining Area Soda Machine (water line)

12.2.4 Estimated (2) samples, 2nd Floor East/West hot and cold (inclusive of sinks)

12.2.5 Estimated (2) samples, 1st Floor Primary Care (inclusive of sinks)

12.2.6 Estimated (6) samples from ice machines in: 6 East, 5 East, 4 East, 3 West, 1 Center (Clinical Addition Primary Care), and Emergency Department.

12.2.7 Estimated (1) sample, HVAC Cooling Tower incoming line from HVAC Shop, Room 128.

13.1Report Requirements

13.1 The contractor shall document during sampling the following for each sample to be included in the final report.

13.2 Date and time

13.2.1 Name of person collecting sample

13.2.2 Laboratory and person responsible for performing analysis

13.2.3 Sample Number

13.2.4 Building Number

13.2.5 Floor number

13.2.6 Room Number

13.2.7 Source of Sample (fixture type)

13.2.8 Volume of sample drawn in mL

13.2.9 Indicate if sample taken is to fulfill hot or cold requirement

13.2.10 Actual Temperature in Fahrenheit of Water Sample

13.2.11 Level of residual biocide

13.2.12 pH Level

13.2.13 Level colony forming units

13.2.14 Legionella pneumophila serogroup

13.2.15 Compliance – indicate if each test meets standards, as defined in

VHA 1061

13.2.16 Submit Chain of Custody report with report.

13.3 Submit Lab accreditation with each report

13.3.1 In the final report, the contractor will provide the following certification information for the technician that collected the samples:

13.3.1.1 Technician Name

13.3.1.2 Technician Occupation

13.3.1.3 Training Source

13.3.1.4 Initial Training Date

13.3.1.5 Recent Evaluation Date (Must be within 1 year of

sampling)

13.3.1.6 Competency Evaluation Trainer

13.3.1.7 Restrictions of Technician

13.3.1.8 Each Report will be a standalone report from those required under this contract.

14.0 Additional sampling due to positive test results:

14.1 In the event that retesting is required, the contractor must be available to draw samples and begin retesting within 48 hours of notification.

14.2 Retesting is at the discretion of the COR and will be based on accurate findings at the same rate as the initial test.

14.3 Retesting resulting from inappropriate handling by contractor of samples or inaccurate testing procedures shall be done at no additional cost to the Government.

14.4 Notify the COR immediately if any test falls outside limits via email and direct phone call.

15.0 Cooling Tower Sampling:

15.0.1 At least every 90 days (while in operation), the contractor shall collect one water sample for the Cooling Tower indicated below for a total of one sample per quarter and four samples per year. Samples must be tested for Legionella, biocide level, temperature, and pH. Samples must be collected 7 days from startup of a Cooling Tower.

15.0.2 Sampling results shall be documented in the following exampled format:

15.0.2.1 Sample size is to be 250 mL.

15.0.2.2 Samples must be cultured, not PCR tested.

15.0.2.3 Samples are on a common header, therefore only one sample is required.

16.0 Potable Water Tank Sampling:

16.1 At least every 90 days (while in operation), the contractor shall collect two water samples for each of the three internal Potable Water Storage Tanks indicated below for a total of six (6) samples per quarter. Samples must be tested for Legionella, biocide level, temperature, and pH.

16.2 The contractor shall document during sampling the following for each sample to be included in the final report.

16.2.1 Date and time

16.2.2 Name of person collecting sample

16.2.3 Laboratory and person responsible for performing analysis

16.2.4 Sample Number

16.2.5 Building Number

16.2.6 Floor number

16.2.7 Room Number

16.2.8 Source of Sample (fixture type)

16.2.9 Volume of sample drawn in mL

16.2.10 Indicate if sample taken is to fulfill hot or cold requirement 16.2.11Actual Temperature in Fahrenheit of Water Sample 16.2.12Level of residual biocide

16.2.13 pH Level 16.2.14Level colony forming units 16.2.15Legionella pneumophila serogroup 16.2.16Compliance – indicate if each test meets standards, as defined in VHA 1061 16.2.17Submit Chain of Custody report with report.

17.0 Submit Lab accreditation with each report

17.1 In the final report, the contractor will provide the following certification information for the technician that collected the samples:

17.1.1 Technician Name

17.1.2 Technician Occupation

17.1.3 Training Source

17.1.4 Initial Training Date

17.1.5 Recent Evaluation Date (Must be within 1 year of

sampling)

17.1.6 Competency Evaluation Trainer

17.1.7 Restrictions of Technician

17.1.8 Each Report will be a standalone report from those

17.2 Samples

17.2.1 Bldg. 1, (3) Potable Water Tanks located on the 10th Floor

Mechanical Space.

17.2.2 Volume is required to be at minimum 250 mL for each

sample.

17.2.3 Samples must be cultured, not PCR tested.

17.2.4 Samples are on a common header, therefore only one

sample is required.

17.3 Report Requirements

The contractor shall document during sampling the following for each sample to be included in the final report:

17.3.1 Date and time

17.3.2 Name of person collecting sample

17.3.3 Laboratory and person responsible for performing analysis

17.3.4 Sample Number

17.3.5 Building Number

17.3.6 Floor number

17.3.7 Room Number

17.3.8 Source of Sample (fixture type)

17.3.9 Volume of sample drawn in mL

17.3.10 Indicate if sample taken is to fulfill hot or cold

requirement

17.3.11 Actual Temperature of Water Sample

17.3.12 Level of residual biocide

17.3.13 pH

17.3.14 Level colony forming units

17.3.15 Legionella pneumophila serogroup

17.3.16 Compliance – indicate if each test meets standards, as defined in VHA 1061

17.3.17 Submit Chain of Custody report with report.

17.3.18 Submit Lab accreditation with each report

17.3.19 Each Report will be a standalone report from those

17.4 Additional sampling due to positive test results:

17.4.1 In the event that retesting is required, the contractor must be available to draw samples and begin retesting within 48 hours of notification.

17.4.2 Retesting is at the discretion of the COR and will be based on accurate findings at the same rate as the initial test.

17.4.3 Retesting resulting from inappropriate handling by

contractor of samples or inaccurate testing procedures shall be done at no additional cost to the Government.

17.4.4 Notify COR immediately if any test falls outside limits via email and direct phone call.

18.0 Dental Chair Heterotrophic Plate Count Sampling:

18.1 Dental unit waterlines (i.e., plastic tubing that carries water to the high-speed handpiece, air/water syringe, and ultrasonic scaler) promote bacterial growth and development of biofilm due to the presence of long narrow-bore tubing, inconsistent flow rates, and the potential for retraction of oral fluids. Dental health care personnel and patients could be placed at risk of adverse health effects if water is not appropriately treated.

18.2 The contractor is responsible for all labor, tools, and materials required for the collection, sampling, shipping, and testing of the samples, Dental Waterline testing for Bacteria Heterotrophic Plate Count. Waterline testing is to be accomplished by a laboratory certified (EPA or state) to perform environmental testing.

18.3 The contractor shall collect water samples for testing from each dental chair waterline. The contractor shall use Heterotrophic Plate Count. The laboratory will provide a report indicating the analytical results for each sample submitted. Results will be calculated in terms of colony forming units (CFU/mL).

18.4 The contractor will draw samples for laboratory analysis between the hours of 11:00 AM and 1:00 PM. under the supervision of VA Medical Facility Support Personnel. Actual date and chairs to be sampled and tested will be given to the contractor in advance depending on dental workload.

18.5 Contractor shall coordinate with COR prior to each sampling event to verify sampling time is acceptable for the Dental Clinic. Contractor shall provide estimate time to COR 2 weeks prior to ensure enough time is provided for validation of testing time with Dental Clinic.

18.6 Contractor shall analyze Dental Clinic water samples received using EPA-approved analytical water testing procedures. Samples shall be processed and tested by a National Environmental Laboratory Accreditation Program (NELAP) accredited laboratory. Test results shall be provided in the Contractor’s database.

18.7 There are eleven (11) dental chairs located on sixth floor, Building # 1, 1601 Kirkwood Highway, Wilmington, DE 19805.

18.8 Contractor to develop a schedule to ensure each chair and associated equipment is tested every (3) months which should be concurrent with the quarterly Dental HPC Testing. Provide schedule to COR.

18.9 Eleven (11) dental chairs will be sampled and tested as defined below for a total of 60 samples per quarter. Test each line separately.

Remove all handpieces and any other equipment reprocessed by Sterile Processing Services (SPS) before drawing samples from the lines. Air-water syringe tips should be removed. The air-syringe, if not changed between patients (example if barrier and disinfection is accomplished by dental personnel), should remain on the line while drawing the sample.

18.9.1 (11) each Air/Water Syringes on Bracket Trays, Position 1

18.9.2 (11) each High-speed Lines on Bracket Trays, Position 4

18.9.3 (11) each High-speed lines on Bracket Trays, Position 5

18.9.4 (11) each Air/Water Syringes on Assistant Arm, Position 1

18.9.5 (11) Cavitron Under Chair Port

18.9.6 (3) Portable Cavitron Water Devices

18.9.7 (1) Incoming Water Line, Room 6037

18.9.8 (1) Additional HPC Test in the Dental Area TBD by COR at time of sampling.

18.10 Report Requirements

18.10.1 The contractor shall provide the following from the time of sampling:

18.10.1.1 First and Last Name of person collecting

sample

18.10.1.2 Date and time

18.10.1.3 Identification of the sample

18.10.1.4 Location of where the sample is taken

18.10.1.5 Building number, room number, and chair

number

18.10.1.6 Volume of sample drawn

18.10.2 The contractor shall provide the following from the time of sampling:

18.10.2.1Laboratory and person responsible for performing analysis

18.10.2.2 Analytical technique/method used

18.10.2.3 Results of analysis in Colony Forming Units per

mL

18.10.2.4 Date of analysis

18.10.2.5 Level colony forming units per mL

18.10.2.6 Submit Chain of Custody report with report

18.10.2.7 This report will be a standalone report form those

required under this contract.

19.0 Additional sampling due to positive test results:

19.1 In the event that retesting is required, the contractor must be available to draw samples and begin retesting within 48 hours of notification.

19.2 Retesting is at the discretion of the COR and will be based on accurate findings at the same rate as the initial test.

19.3 Retesting resulting from inappropriate handling by contractor of samples or inaccurate testing procedures shall be done at no additional cost to the Government.

19.4 Notify COR immediately if any test falls outside limits via phone and email.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

Reference word “offer”: delete “offer” and insert “quote” in its place.

Reference word “offeror”: delete “offeror” and insert “vendor” in its place.

Reference paragraph (c) period for acceptance of quotes: delete “30 calendar days” and insert

“60 calendar days” in its place.

The following paragraphs are hereby deleted from this provision: (d) product samples, (e) multiple offers, and (h) multiple awards.

I. Quote Submission Instructions:

Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination.

1) Quotes shall be submitted through via email.

2) All quotes shall include one (1) separate electronic copy of each of the Section listed below.

Attachments shall include separated documents and titled similar to the below:

a) Section I

b) Section II

c) Section III

Any additional attachments, in addition to the above, will be identified below. The vendors are able to separate the Sections into additional parts (Section I Part A, Section I Part B, etc.) if they find their attachments are too large.

3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may automatically be considered non-responsive and not evaluated.

A. Section I Administrative/Regulatory Page limit: None. Please be advised that this Section is not sent for technical evaluation.

1) Completed certifications and representations located at FAR 52.212-3, or an indication that said certifications and representations are current and located in the SAM database. Signed acknowledgements of amendments (SF30). Applicable only if any amendments are issued against this solicitation. If exception to 52.222-41 applies in accordance with 52.204-8(c)(2)(v) or 52.212-3(k)(1) or

52.204-8(c)(2)(vi) or 52.212-3(k)(2) response shall include the certification as to which exception is applicable and why.

2) Vendors are advised that the requirements of 13 CFR § 125.6 are applicable to this solicitation and shall respond accordingly. The vendor shall include a breakdown regarding what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor’s business name and SAM/DUNS. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in a non-responsive determination.

3) Completed Certificate of Compliance for Services and Construction 852.219-75 shall be submitted.

Failure to complete, sign and submit this certification will automatically result in a non-responsive determination and no further consideration for award.

4) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

B. Section II Technical Please Note this section is not sent for Technical Evaluation. Page limit: 5 pages including any coversheets and table of contents. Exclusions to the page count are noted below.

1) Vendors shall provide a narrative which fully demonstrates how the offeror intends to meet the requirements of the Statement of Work (SOW). The following should also be submitted/addressed:

a) Vendors shall provide a narrative which fully demonstrates how the offeror intends to meet the requirements of the Statement of Work (SOW).

b) Vendors shall provide a narrative of at least three projects completed in the last 3 years that involved testing for legionella in a medical setting. The narratives shall describe the work, dollar value, subcontractors, and setting. Not included in the page count and shall be included as a separate document

c) Vendors shall provide a detailed narrative of how they plan to comply with section 2.0 of the statement of work. Certificates shall be included as shown in section 2.0. Not included in the page count and shall be included as a separate document.

d) Sample testing report that complies with sections 13, 17, and 18 not included in the page count and shall be included as a separate document labeled “Section II Sample Testing Report”

e) Sample Chain of Custody not included in the page count and shall be included as a separate document labeled “Section II Chain of Custody Sample”

f) Vendors shall provide a statement confirming compliance with section 11.4 of the SOW.

g) Past Performance—Offerors must have a record of satisfactory or neutral past performance. If no record of past performance is found, the Offeror will receive a rating of neutral. The Government will utilize but is not limited to internal documentation including Federal Awardee Performance and Information System (FAPIIS) for determining the past performance of offer

C. Section III Price No page limit. Please note, this section is not sent to the technical http://www.sam.gov/ evaluators. Failure to follow these instructors may result in a non-responsive determination. Vendors shall include:

1) Completed Excel spreadsheet (Pricing Sheet).

a) Do no lock/add/delete lines or other items.

b) Please only input unit prices and verify calculations.

c) It is not permissible for offerors to use offeror created CLINs or SUBCLINs.

52.212-2 - Evaluation of Quotations Offers IAW FAR 13.106-2

The Government intends to issue a Five Year IDID Contract in response to this solicitation.

Lowest Price Technically Acceptable will be the evaluation method used for this requirement.

52.212-1 ADDENDUM to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services