36C24423Q0694.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 4

1010 Delafield Road

POINT OF CONTACT*

Contracting Specialist Jacquelyn Mazurek Jacquelyn.Mazurek@va.gov

(412) 822-3756

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE:

IAW FAR 5.101 this notice is to advise the public that The Department of Veterans Affairs Network Contracting Office 4, intends to award a sole source, Firm-Fixed-Price Contract to Stratasys, Inc. Per FAR 8.405-6(a)(1)(B). The Human Engineering Research Laboratories (HERL) of the VA Pittsburgh Healthcare System (VAPHS) requires Emerald Care Annual Maintenance Contract for existing equipment, Fortus 450mc, for a period to include a base year and 2 option years.

All services will be performed Human Engineering Research Laboratories (HERL) of the VA Pittsburgh Healthcare System (VAPHS), 6425 Penn Avenue, Suite 400, Pittsburgh, PA, 15206.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS or QUOTATIONS.

Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required service and Licensed by Stratasys, Inc. on FORTUS 450mc. Capability information is required by 12:00 Noon EST, April 10, 2023 to establish the ability of the source to meet this requirement. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs associated with the preparation of responses to this notification. All inquiries and submittals must be sent via email Jacquelyn.Mazurek@va.gov . Telephone inquiries will not be accepted.

Statement of Work

The Human Engineering Research Laboratories (HERL) of the VA Pittsburgh Healthcare System (VAPHS) requires Emerald Care Annual Maintenance Contract for existing equipment, Fortus 450mc, for a period to include a base year and 2 option years. Because the equipment warranty has expired, a recertification fee is quoted for the base year. The government asks the contractor to consider waiving this cost. The equipment output serves Veterans and the disability community, and the government is requesting a base plus 2 option renewal years for this request.

Deliverables:

The contractor will provide phone support during business days The contactor will provide on-site technical support within 3 business days of a reported issue Preventative maintenance will be performed by a certified Stratasys service representative at factory recommended maintenance intervals. Preventative maintenance procedures may be completed in conjunction with unscheduled or emergency service visits. The preventative maintenance kit is included in the emerald care agreement The contractor will provide a 50% discount for Operator Level 2 training courses while under the maintenance agreement The contractor will replace all defective or worn machine parts including spare parts and PolyJet waste containers The contractor will provide hardware updates throughout the maintenance period The contractor will provide Stratasys developed software maintenance updates throughout the maintenance period The contractor will provide a discount to the government for all types of polyjet and F123 series extrusion print heads The contractor will provide discounts and priority service on parts ordered through Stratasys Direct Manufacturing

INVOICING/BILLING:

Invoices should be submitted in-arrears and after services have been rendered complete. Invoices must be submitted quarterly during the contract period.

Supporting documentation and a properly prepared invoice must be submitted.

All invoices must include:

● Name and Address of Contractor

● Invoice Date and Invoice Number

● Contract Number and Purchase/Task Order Number

● Date of Service

● Total price

Vendor Electronic Invoice Submission Methods: Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, OB10, to transition vendors from paper to electronic invoice submission. Please go to this website: http://ob10.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

2. The Contractor may contact FSC at the phone number or email address listed below with any questions about the e-invoicing program or OB10:

OB10 e-Invoice Setup Information: 1-877-489-6135 OB10 e-Invoice email: VA.Registration@ob10.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov

Training The contractor may not have access to the VA network or any VA sensitive information under this contract. All Contractors must complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information. A copy of this document will be provided and must be read, signed, and returned to Ms. Bagay before work commences.

Contractors will be required to comply with physical security guidelines by checking in at the front desk of Suite 400 each time they come on-site to perform contracted services. The Contractor must always be escorted by a VA employee or VA appointee. The hours of operation for this contract are Monday through Friday during business hours. Upon notice of award we are requesting the work to be performed within 1 week.

GOVERNMENT RESPONSIBILITIES:

Contract Administration/Performance Monitoring: After award of contract, all inquiries and correspondence relative to the administration of the contract shall be addressed to the Contracting Officer (CO).

CO Responsibilities: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue any modification to include (but not limited to) terms affecting price, quantity or quality of performance of this contract.

The Government Contracting Officer Representative (COR) point of contact is Ms. Andrea Bagay. Ms. Bagay’s contact phone number is 412-822-3661 and email address is Andrea.bagay@va.gov.

VA IT SECURITY REQUIREMENTS:

ISSO/PO Review:

The COR/POC is responsible for ensuring that all Contractors comply with physical security policies. A compliant ID badge must be worn by Contractors at all times while on VA premises.

Contractor may not have access to the VA network or any VA sensitive information under this contract.

All Contractors must receive Privacy training annually using one of the following methods: • Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/SecureAuth35/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS.

• Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR/POC.

Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR/POC.

End of Document

Special Notice