36C24423Q0661.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 4

1010 Delafield Road

POINT OF CONTACT*

Contracting Officer Cassandra McDuffey casssandra.mcduffey@va.gov 412-822-3761

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

NOTICE OF INTENT TO SOLE SOURCE:

IAW FAR 5.101 this notice is to advise the public that The Department of Veterans Affairs Network Contracting Office 4, intends to award a sole source, Firm-Fixed-Price Contract to ScriptoPro USA Inc. Per FAR 8.405-6(a)(1)(B) VA requires software maintenance and software support for an on-site upgrade for the ScriptPro Windows operating system and SQL database. The upgrade shall include the Windows 2019 Operating System and SQL 2019 Database Upgrade for the SP Central Retail Store, Expanded, or Enterprise Server (includes both primary and secondary servers).

ScriptPro will have a period of performance of 120 days from contract award to complete the installation at Coatesville VA Medical Center. All work will be performed at the VA Medical Center, 1400 Blackhorse Hill Road, Coatesville, PA, 19320 on the ScriptPro system located in the Pharmacy, Building 2.

This critical component is that the contractor provides an on-site upgrade for the ScriptPro Windows operating system and SQL database. This shall include configuration, factory testing, shipping and handling, remote installation support, on-site installation support, and on-site calibration and testing.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS or QUOTATIONS.

Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required work and licensed by Scriptpro. Capability information is required by 12:00 Noon EST, February 30, 2023 to establish the ability of the source to meet this requirement. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs associated with the preparation of responses to this notification. All inquiries and submittals must be sent via email to Cassandra.McDuffey@va.gov and Angelamarie.scott@va.gov . Telephone inquiries will not be accepted.

STATEMENT OF WORK (SOW)

1. Contract Title. ScriptPro Windows Server 2019 Upgrade

2. Background. The Coatesville VA Medical Center uses a ScriptPro pharmacy system running on Windows 2012r2 servers, which will no longer be supported by Microsoft in Oct 2023. The server must be upgraded to Windows 2019 to maintain network functionality and security.

3. Scope. Contractor is to provide an on-site upgrade for the ScriptPro Windows operating system and SQL database. This shall include configuration, factory testing, shipping and handling, remote installation support, on-site installation support, and on-site calibration and testing.

4. Specific Tasks.

Contractor is to provide an on-site upgrade for the ScriptPro Windows operating system and SQL database. The upgrade shall include the Windows 2019 Operating System and SQL 2019 Database Upgrade for the SP Central Retail Store, Expanded, or Enterprise Server (includes both primary and secondary servers).

The on-site installation shall include configuration, factory testing, shipping and handling, remote installation support, on-site installation support, and on-site calibration and testing.

The contractor shall provide a standard one year warranty on parts and labor starting at the conclusion of successful installation.

5. Performance Monitoring The contractor shall keep the COR informed of work complete each day. The COR shall randomly inspect the work in progress.

6. Security Requirements. All contractor representatives who perform this work shall acquire the appropriate VAHCS identification badges. No other special security requirements are anticipated. Biomedical Engineering staff must be present for any work performed within Information Technology Communication closets. Any tools used during the installation shall not be left unattended.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

There is no GFE or GFI anticipated with this contract.

8. Other Pertinent Information or Special Considerations.

a) Identification of Possible Follow-on Work. There is no follow-on work anticipated.

b) Identification of Potential Conflicts of Interest (COI). None identified.

c) Identification of Non-Disclosure Requirements. All contractors and contractor representatives must follow their company’s established Business Associate Agreement (BAA). If a BAA does not apply, contract personnel who will be in an area where Veteran Patients are being seen are required to complete the condensed training #20939 'VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Info' for incidental exposure to patient/sensitive information. Contractor shall not remove from the facility any equipment containing patient information and shall not disclose any patient information.

d) Packaging, Packing and Shipping Instructions. There are no special requirements.

e) Inspection and Acceptance Criteria. Functionality of the system be verified by Biomedical Engineering. All equipment purchased will be subject to an incoming inspection by Biomedical Engineering to ensure the equipment is functional and meets electrical safety standards as defined by the current edition of NFPA 99.

9. Risk Control. Contractor is responsible for providing all applicable training and protective equipment to protect Contractor’s employees from any hazards, including blood borne pathogens, which may be encountered in the performance of this contract.

10. Place of Performance. All work will be performed at the VA Medical Center, 1400 Blackhorse Hill Road, Coatesville, PA, 19320 on the ScriptPro system located in the Pharmacy, Building 2.

11. Period of Performance. Contractor will have 120 days from contract award to complete the installation.

12. Delivery Schedule. Contractor will set delivery schedule to ensure that installation can be completed within 120 days from contract award.

End of Document

Special Notice