Government Response to Contractor Questions - 36C24423Q0622 - VAPHS.pdf

1. Hemming services (mentioned on page 15), notes to provide a copy of the unit price, total price, and the service log supporting quantities billed with the invoice. How should these charges be billed to VAPHS for hemming services on an as needed bases? Should we create separate CLINS for hemming?

ANS: Hemming Services will be required on an as needed basis. A price of one (1) item each must be filled in at CLIN 0004.

2. Will the VAPHS provide any laundry carts and laundry bags for this contract, per facility?

ANS: No

3. Will the contractor be responsible for providing all laundry carts for this contract, per facility that would be available for VAPHS use?

ANS: Yes

4. Are all VAPHS-owned linen/property marked as “VA Property Not for Resale” or marked to show VA ownership?

5. If all VAPSH-owned property is not marked, will the contractor be responsible for marking each VA-owned item?

ANS: No

6. How are par-levels stored onsite?

ANS: Par-Levels are stored in a Clean Linen Room at each site, and soiled linen is stored in the Soiled Linen Room at each site.

7. Is there a dedicated room for linen storage to maintain par levels at all times?

ANS: Yes.

8. Can you provide the historical quantity counts itemized by item for each facility in 2022?

ANS: See Attachment 1 – Estimated Workload & Par Levels

9. In order to prepare proper par levels for pricing this effort, will the par level needs be finalized as part of contract award so the contractor knows how many of each contractor-owned item to purchase/order for servicing VAPHS?

ANS: It is recommended to prepare contractor owned inventory with a 20% variance (+/-) based on historic data in Attachment 1.

10. Can you provide an estimated quantity of VAPHS-owned scrub tops/bottoms that would need to be tagged/labeled?

ANS: All VAPHS-owned items are labeled.

11. Can you provide a description of the following items (Terry Bib, Huck Towel, Huck Towel w/magnetic strip)?

ANS:

Terry Cloth Bib Also known as “Terry Adult Bibs with Velcro closure” No draw strings or string ties 18-inch x 30-inch For dietary use Cotton/polyester blend fabric (85%cotton, 14% polyester) Re-usable, washable “Terry cloth” is fabric type Velcro closure White color

Huck Towel Surgical huck towel

Dimension: 15-inch x 24-inch 100% cotton, re-usable, low lint Hemmed all sides Medical-surgery use Blue color

Huck Towel with Magnetic/Metal Strip Surgical huck towel Dimension is 16-inch x 26-inch 100% cotton, re-usable, low lint Hemmed all sides Medical-surgery use Radiopague element is sewn into the hem Blue color

12. When do you anticipate the award and start date?

ANS: NLT May 31, 2023

13. Would you be open to a 100% contractor-owned contract that would allow the contractor to provide all the linen/products to all three of the VAPHS facilities in the PWS?

14. Are the PAR Levels per day (delivery) or per week?

ANS: Per day / Per delivery

15. How many carts are needed?

ANS: As many as required to support the estimated monthly volume of laundry.

16. Will each pick up location have storage space for carts?

17. Are the Par levels noted on the spreadsheet attachment in pounds or individual quantities?

ANS: Individual quantities (Each)

18. Can you provide a sample of the detailed summary report to be provided with each invoice?

ANS: Yes, see following page.