36C24423Q0593.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215

POINT OF CONTACT*

Jacquelyn Mazurek jacquelyn.mazurek@va.gov

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

See attached documents.

Notice of Intent to Sole Source

The Pittsburgh VA Medical Center, University Drive C, Pittsburgh, PA 15240 has a request for BioPoint Patient Wristband ID Software support Service and maintenance from Four Point Technology LLC. The Pittsburgh VA Medical Center has only located one vendor capable of providing the requested services to the existing equipment located at the Medical Center. The Pittsburgh VA Medical Center intends to issue a sole source contract to this vendor.

This notice is being posted so that any unknown vendors who are capable of providing these services may come forward and express their interest and capability in providing BioPoint Patient Wristband ID Software support service and maintenance to the existing equipment at the Pittsburgh VA Medical Center. If your company/organization is capable of providing the required services, provide your entities capability statement to Jacquelyn Mazurek, Contract Specialist by 03/15/2023 12:00 PM EST via email to Jacquelyn.mazurek@va.gov. In addition to your capability statement also provide any applicable distribution agreements regarding the authority to access BioPoint Patient Wristband ID Software and equipment located at the Pittsburgh VA Medical Center, the size and socioeconomic status of your company, and any other information pertinent to this requirement.

***This is not a request for quote, no quotes should be sent in response to this notice.

BIOPOINT SOFTWARE TECHNICAL SUPPORT

STATEMENT OF WORK

VA Pittsburgh Healthcare System (VAPHS)

Program Manager (Requestor)/Contracting Officer’s Representative (COR): TBA

Background/Scope: Pittsburgh Healthcare System has the continuing need for the BioPoint Patient ID wristband Maintenance and support. This New requirement is required for a Base + 4 option year period. This is a brand name only requirement. Patient ID Wristbands are a direct link to patient care and patient identification. Support includes application upgrades, upgrade installation documentation, and telephone support. Patient ID wristbands are critical to patient care within the facility and provide for compliance to Joint Commission requirements for safe patient care. They are also critical to medication disbursement to inpatients and medical record documentation.

VA Pittsburgh Healthcare System requires a Base Plus 4 OY Contract for the BioPoint PI Annual Maintenance - Enterprise user licenses, which include 1yr telephone technical support. Service includes application version Upgrades including: (08:00- 20:00 E.D.T, M-F, excluding holidays)

· Service and Support must include new features with enhanced functionality

· Upgrade installation assistance and user documentation updates.

· Remote VPN access required. This will require technical support from contractor to reconfigure software to update what is displayed on Veteran wristbands.

VAPHS aims to accomplish continuation of services and alignment with our organization mission, vision, goals pertaining to maintaining continuous safe and quality care to our Veterans.

Objectives: Technical support may include, but is not limited to:

Delivery Method: On-Site. Labor Hours 08:00- 20:00 E.D.T, M-F Portal to Portal may be travel required.

How quickly to return call?

Check to confirm the on site or virtual.

Contractor Performance: Contractor performance will be monitored quarterly based on the following measures.

Place of Performance: VA Pittsburgh Healthcare System University Drive campuses

Period of Performance: Contract is for base year effective March 16, 2023 - March 15, 2023; or the Date the contract is award for a period of one year each.

1. Delivery Location: VA Pittsburgh Healthcare System, University Drive C, Pittsburgh, PA 15240

2. Frequency: As required.

Security Requirements: Vendor will be required to provide photo identification to enter VA Pittsburgh HealthCare System property in order to be assigned a “visitor” badge. Vendor will adhere to confidentiality /privacy policies referred to in VA handbook 6500.0

2. Contractor requirements prior to notice to proceed meeting

· Have VA approved form of identification

· Will need to wear a mask while on the premises and be screened on the way in each day.

· Contractor Personnel Security Requirements

· Contractor may not have access to the VA network or any VA sensitive information under this contract.

· Contractor owned computer equipment including laptops are not permitted to be connected to the VA network. Any removable storage device used in medical equipment must be scanned by Biomed or OIT.

All Contractors must receive Privacy training annually using one of the following methods:

1. Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The COR must ensure that all contractors are validated in the PIH domain.

1. Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR.

· INFLUENZA VACCINATION:

· VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VAPHS.

· Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

· It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

· Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination.

· -Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

· The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer’s Representative (COR) that all contract staff performing services at VA facilities is in compliance with VHA Directive 1192.

TUBERCULOSIS PREVENTION:

· Standard Personnel Testing (PPD, etc.): Contractor shall provide proof of the following tests for personnel within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year.

· Tuberculosis Testing: Contractor shall provide proof of a negative reaction to PPD testing for all contract personnel. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually.

MMR PREVENTION:

· Rubella Testing: Contractor shall provide proof of immunization for all contract personnel for measles, mumps, rubella or a rubella titer of 1.8 or greater. If the titer is less than 1.8, a rubella immunization shall be administered with follow-up documentation to the COR.

COVID-19 PREVENTION:

· Negative COVID-19 viral test/vaccination: The VA Pittsburgh Healthcare System Medical Center Policy, LD-073 Vendor Access requires vendors to follow infection control communicable disease prevention procedures at this facility. VAPHS is requiring a negative COVID-19 viral test within 1 week prior to arrival for vendors who are required to be onsite or proof of completed vaccination dated for at least 2 weeks of arrival at the facility.

End of Document

Special Notice