36C24423Q0409.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 4

1010 Delafield Rd.

Pittsburg, PA 15215

POINT OF CONTACT*

Contracting Officer Kelley Vandecoevering kelley.vandecoevering@va.gov 412-500-4675

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

INTENT TO SOLE SOURCE

The Department of Veterans Affairs, Network Contracting Office 4 (NCO4) intends to sole source a contract for Xenex germ zapping robot equipment maintenance, inspection, and repair services for the Xenex robots at the following medical centers:

Altoona VA Medical Center 2907 Pleasant Valley Rd.

Altoona, PA 16602

Wilmington VA Medical Center 1601 Kirkwood Hwy Wilmington, DE 19805

The objective of this sole source award is for a firm fixed price contract with a base year and four (4) year options with Xenex Disinfection Services, Inc., 1074 Arion Cir, Ste 116, San Antonio, TX 78216-3085 UEI DH6HDJRM1K27. This sole source determination is in accordance with FAR 13, Simplified Acquisition, procedures and in accordance with 41 USC 253(c)(1) as implemented by FAR 6.302-1, only one responsible source and no other supplies or services will satisfy agency requirement. Xenex Disinfection Services, Inc. is the only known authorized servicing agent for Xenex roborts at the locations provided above.

The North American Industry Classification System (NAICS) code for this procurement is 811210. The Small Business Administration (SBA) size standard is $34 Million. The PSC code is J065, Electronic and Precision Equipment Repair and Maintenance.

This notice of intent to sole source is not a request for quotes. Interested vendors who can meet this requirement (draft SOW is attached), should identify their interest and capability, and respond to this notice by 2/3/2023 by 10:00 AM EST. Interested vendors must send a capability statement, no more than one page in length; to include Company Name, UEI Number, Socioeconomic Category, brief description of your business entities capability to provide these services.

All information shall be provided at no cost or obligation to the Government. Responses must be sent via email to the Contracting Officer. E-mail: kelley.vandecoevering@va.gov. Facsimile or telephonic responses will not be accepted.

Simply responding as an “interested party” does not constitute your company as a source. Offeror must provide the above requested information.

A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.

STATEMENT OF WORK

Xenex Warranty, Service and Mainteance

FURNISH NECESSARY WARRANTIES, LABOR, MATERIALS, EQUIPMENT, PARTS AND TRAVEL TO PERFORM INSPECTIONS AND REPAIRS ON THE XENEX GERM ZAPPING ROBOT LOACTED AT THE JAMES E VAN ZANDT VA MEDICAL CENTER, ALTOONA, PA. WORK SHALL BE PERFORMED DURING NORMAL BUSINESS HOURS (8:00am-4:30pm, Mon-Fri).

Xenex Warranty Program for Robot Service and Maintenance, Training, and Consultation and Information Services for the following six pieces of equipment/germ zapping robots:

2965 Ross (8/12/21-8/11/25) 2966 Winford (8/12/21-8/11/25) 2967 May (8/12/21-8/11/25) 2968 Logan (8/12/21-8/11/25) 2969 Lewis (8/12/21-8/11/25) 2398 R.O.S.I.E. (8/12/21-8/11/24)

Robot Service and Maintenance: to include replacement bulbs, replacement parts for maintenance and repairs covered by the Warranty Program to be performed by Customer’s Xenex Certified Technician (“XCT”), repair or replacement of the Robot if it does not properly operate and Customer’s XCT is not trained to perform the repair, and software upgrades.

Training: to include operator training in the proper use of the Robot, staff retraining materials, and training and certification of Customer’s XCT.

Consultation and Information Services: to include an Account Manager assigned to your facility, 24/7 customer support line, development and implementation of the Confidential Standard Operating Plan (“SOP”), customized for your facility, access to the Xenex Disinfection Management System Portal, and quarterly portal utilization reports. Customer's rights to the services described in this section will be forfeited, and Xenex shall have no obligation to perform them, if Customer does not fully comply with Customer's Obligations.

End of Document

Special Notice