36C24423Q0294_1.docx

SUBJECT*

FUME HOODS | Kitchen Hoods and Ducts Cleaning & Inspection Services - Pittsburgh VAMC

GENERAL INFORMATION

Network Contracting Office 4 Services 1 1010 Delafield Rd

POINT OF CONTACT*

Contract Specialist Don Caldwell don.caldwell@va.gov 412-822-1007

PLACE OF PERFORMANCE

Pittsburgh VAMC

1010 Delafield Rd

Pittsburgh PA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address 1010 Delafield Rd, Pittsburgh PA 15215

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24423Q0294.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2022-07 effective 10 AUG 2022, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed as Unrestricted. The NAICS Code is 541380 – Testing Laboratories and Services and Product Service Code (PSC) is H135 – Quality Control – Service and Trade Equipment, and the business size standard is $9 Million.

The Pittsburgh, PA Contracting Office is seeking for Kitchen Hoods and Ducts Cleaning & Inspection Service – Pittsburgh VAMC. The Statement of Work (SOW) / Performance Work Statement (PWS) is provided.

Service Contract Act Wage Determination No. 2015-4235 Rev 21 dated 27JUN22, applies to this acquisition and will be incorporated into the resulting contract. A copy of the Wage Determination is included with this solicitation as an attachment.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in “36C24423Q0294.” All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

The period of performance (POP) is estimated to be 02/16/2023 – 02/15/2024.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov.

Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4, Pittsburgh, PA. Questions may be sent via email to Don Caldwell at don.caldwell@va.gov. No questions will be answered after 13JAN23 @10:00 AM EST.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist. Don Caldwell at don.caldwell@va.gov

Point of Contact Don Caldwell Contract Specialist Service 1 (Physical Plant Support Service) Department of Veterans Affairs/Service Area Office East/Network Contracting Office 4 1010 Delafield Rd, Pittsburgh PA 15215.

Don.caldwell@va.gov

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5.

SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL

BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11.

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED

. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________

. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS

ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

646-23-2-5079-0015 36C24423Q0294 01-05-2023 Don Caldwell 412-822-1007 01-16-2023 10:00 36C244 Department of Veterans Affairs Network Contracting Office 4 Services 1 1010 Delafield Rd Pittsburgh PA 15215 X X 541380 $19 Million N/A X 36C646 Department of Veterans Affairs Pittsburgh VAMC 1010 Delafield Rd Pittsburgh PA 15215 36C244 Department of Veterans Affairs Network Contracting Office 4 Services 1 1010 Delafield Rd Pittsburgh PA 15215

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9971

(877) 353-9791

(512) 460-5429 See CONTINUATION Page Hood and Duct Services - Pittsburgh VAMC See 52.212-1 for additional instructions pertaining to this RFQ. Failure to follow instructions may result in elimination from award consideration.

A site visit is included in this RFQ.

See CONTINUATION Page X X Jennifer Smith Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244 Jennifer Smith Department of Veterans Affairs Network Contracting Office 4 Services 1 1010 Delafield Rd Pittsburgh PA 15215

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Quarterly Hoods & Ducts Cleaning and Inspections - UD campus Contract Period: Base POP Begin: 02-16-2023 POP End: 02-15-2024

Quarterly Hoods & Ducts Cleaning & Inspection- HJH Campus

Semi-annual Hoods & Ducts Cleaning & Inspection - HJH Campus

Annual Hoods & Ducts Cleaning & Inspection- UD Campus

Annual Hoods & Ducts Cleaning & Inspection- HJH Campus

Quarterly Hoods & Ducts Cleaning and Inspections - UD campus Contract Period: Option 1 POP Begin: 02-16-2024 POP End: 02-15-2025

Quarterly Hoods & Ducts Cleaning & Inspection- HJH Campus

Semi-annual Hoods & Ducts Cleaning & Inspection - HJH Campus

Annual Hoods & Ducts Cleaning & Inspection- UD Campus

Annual Hoods & Ducts Cleaning & Inspection- HJH Campus

Quarterly Hoods & Ducts Cleaning and Inspections - UD campus Contract Period: Option 2 POP Begin: 02-16-2025 POP End: 02-15-2026

Quarterly Hoods & Ducts Cleaning & Inspection- HJH Campus

Semi-annual Hoods & Ducts Cleaning & Inspection - HJH Campus

Annual Hoods & Ducts Cleaning & Inspection- UD Campus

Annual Hoods & Ducts Cleaning & Inspection- HJH Campus

Quarterly Hoods & Ducts Cleaning and Inspections - UD campus Contract Period: Option 3 POP Begin: 02-16-2026 POP End: 02-15-2027

Quarterly Hoods & Ducts Cleaning & Inspection- HJH Campus

Semi-annual Hoods & Ducts Cleaning & Inspection - HJH Campus

Annual Hoods & Ducts Cleaning & Inspection- UD Campus

Annual Hoods & Ducts Cleaning & Inspection- HJH Campus

Quarterly Hoods & Ducts Cleaning and Inspections - UD campus Contract Period: Option 4 POP Begin: 02-16-2027 POP End: 02-15-2028

Quarterly Hoods & Ducts Cleaning & Inspection- HJH Campus

Semi-annual Hoods & Ducts Cleaning & Inspection - HJH Campus

Annual Hoods & Ducts Cleaning & Inspection- UD Campus

Annual Hoods & Ducts Cleaning & Inspection- HJH Campus

B.3 DELIVERY SCHEDULE

Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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Pittsburgh VAMC - Heinz Campus 1010 Delafield Rd Pittsburgh, PA 15215 1802

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36C24423Q0294

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A. The VA Pittsburgh Healthcare System (VAPHS) has a requirement for all labor, travel, equipment and materials to perform Commercial Hood and Duct Cleaning and Inspections Services at its two main campuses in Pittsburgh, Pennsylvania.

B. Purpose:

1. The Contractor shall provide cleaning and inspection services which comply with NFPA 96 11.6 to facilitate the safe and sanitary operation of commercial food preparation facilities.

2. The Contractor shall provide staff, chemicals and equipment to perform NFPA 96 cleaning and inspection services listed in Attachment A.

3. This shall be a firm fixed price full-service maintenance contract to include all chemicals, cleaning equipment, safety equipment, on-site technicians, examinations, preventative maintenance, scheduled maintenance in accordance with this statement or work for a base and four option years.

C. Condition of Equipment. (A pre-bid facility walkthrough shall be conducted to allow potential vendors to inspect equipment and assess condition)

1. Upon award, the Contractor accepts all designated equipment in "as is" condition. Failure to inspect the equipment prior to contract proposal submissions and prior to contract award, will not relieve the Contractor from performing services in accordance with the strict intent and meaning of the scope of work specifications at no additional cost to the VAPHS. Offerors should inspect the premises prior to submitting their offers in order to be fully aware of the scope of services required.

D. Locations:

1. VAPHS, Main Hospital, University Drive Campus University Drive C Pittsburgh, PA 15240

Description: Provides inpatient and outpatient services for veterans. Patient Care units: Emergency Department, Operating Rooms, Intensive Care Unit, Step down Units, Inpatient Units, Outpatient Clinics, Mental Health Services (inpatient/outpatient services), Food delivery, and Education.

2. VAPHS, Heinz Campus 1010 Delafield Road Pittsburgh, PA 15216

Description: Houses full-time residents in a nursing home type setting. Campus also supports Ambulatory Care Center, Villas, Domiciliary, Administration Buildings, and Information Technology Building.

E. General performance requirements.

1. The Contractor shall obtain all necessary licenses and/or permits required to perform the work.

2. The Contractor shall furnish all staff, equipment, access equipment, safety equipment, chemicals and cleaning materials necessary to perform these services. The Contractor shall maintain an adequate inventory of the necessary materials.

3. All cleaning and inspection services shall conform to manufacturer guidelines and NFPA 96 11.6, whichever is more stringent.

4. Revised standards can be located at www.nfpa.org/docinfo.

5. The Contractor shall have in their possession throughout the term of the contract replacement filters for hoods. Filters shall be exchanged during each scheduled cleaning cycle visit.

6. The Contractor shall return all hood filters to VAPHS at the end of the contract. Filters shall be cleaned and in good condition.

7. All parts and materials shall be of the original manufacturer’s design and specification, or equal. VAPHS shall purchase additional hood filters to comply with the filter exchange program.

8. The Contractor shall comply with the following operating procedures:

a. Upon arrival at VAPHS, the Contractor shall check in with the Contracting Officer Representative (COR) or VAPHS POC.

b. After each service visit, the Contractor shall provide the COR or VAPHS POC with a copy of the work order, service sheet or other written documentation of all services performed. Reports shall include the following information:

1. Name and address of Contractor

2. Name of Contractor employee(s) performing the work

3. Date(s) of work performed, and hours spent.

4. Description of work performed, including PMI’s and identification of equipment worked on.

5. Signature of Contractor’s employee(s) and signature of COR or VAPHS POC.

6. Reports after each service are required, or payment for services shall be withheld until the reports are submitted.

9. The COR or POC shall perform an inspection after each service visit to ensure access panels have been placed as required and work areas have been left clean and free of debris.

10. The Contractor shall stop work and immediately notify the (COR) when they encounter any inaccessible ducts or equipment, defects of hoods, access doors or exhaust fans. Determination of responsibility for repairs shall be made by the COR. If work outside the scope of this statement of work is required, a separate obligation shall be established.

11. The contractor shall not perform any services not listed in this statement of work.

12. VAPHS shall provide access to all required service areas and components listed in Appendix A.

13. The Contractor shall perform VAPHS main kitchen and café duct and hood cleaning services as indicated in the schedule to reduce interruptions in service. Services shall be performed outside of normal business hours and after kitchen operations have closed for the day.

Equipment requiring shut-down for maintenance will be performed during non-business hours unless otherwise authorized in writing by the COR or designee.

F. Scheduled Maintenance and Inspection Requirements.

1. The Contractor shall be responsible for establishing an effective system for accomplishing the services listed in Attachment A.

2. The Contractor shall perform services during the hours specified in attachment A. The Contractor shall coordinate with the COR to schedule dates and times of services.

3. The Contractor shall notify the COR five Business days in advance of all scheduled service dates so that VAPHS can coordinate access support.

G. Uniforms.

1. The Contractor shall require all employees, including supervisors, to wear distinctive clothing which identifies the Contractor’s business name while on VAPHS property. The name can be displayed as a monogrammed shirt or uniform or easily readable identification badge.

H. Deliverables.

1. Service Reports:

a. The Contractor shall tag all hoods and fans and list the service date and the technician’s printed name and signature.

b. The Contractor shall submit a written report of work performed to the COR at the end of each service visit. An electronic shall be provided via email to the COR withing seven days after each service visit.

I. Safety.

a. The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and any other regulatory requirements.

b. The Contractor shall follow VAPHS safety policies and standards for safe work practices and take such safety precautions as the VAPHS Safety Officer or designee may determine to be reasonably necessary to protect the health of occupants.

c. The Contractor shall ensure that their work areas are clean and free from debris. Any work areas the COR deems unclean shall be cleaned again.

d. VAPHS is a smoke free, vape free facility. This includes outside areas and parking garages.

e. The Contractor shall be responsible for the safety and health of their employees.

f. The Contractor shall replace all safety guards, equipment, devices, etc. removed to service equipment immediately after completion of work or when leaving the job unattended.

g. The Contractor shall submit to the COR, prior to the start of the contract, the Material Safety Data Sheets (MSDS) for all potentially hazardous lubricants, cleaners, fluids, etc., that may be used in the performance of the contract, and will not use materials which have not been cleared for use in advance with the COR. MSDS for new chemicals shall be furnished when brought on site. The Contractor shall maintain a copy of all MSDS at the chemical storage site in a location accessible to VAPHS personnel to ensure compliance with all laws and requirements regarding the “Right to Know” law.

h. The Contractor shall provide its employees with all required personal protective equipment needed to perform services in accordance with the SOW.

i. The Contractor shall adhere to applicable safety requirement standards including lock out/tag out, confined space entry and universal precautions. Training on these standards and proper use of PPE shall be the responsibility of the Contractor.

j. Records of training shall be maintained by the Contractor and shall be provided to the COR upon request.

k. The Contractor shall be notified of any non-compliance with safety policies shall correct the condition and notify the contracting officer in writing that the condition has been corrected. If VAPHS determines the corrective action was insufficient the Contractor shall be ordered to stop to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer (CO) shall be notified, and adverse action may be taken against the Contractor.

l. The Contractor shall provide within ten working days after receipt of this contract the following information:

i. A list of PPE the Contractor shall utilize in performance of the contract

ii. MSDS for all chemicals the Contractor shall utilize in performance of the contract

J. Injury or Accident.

a. The Contractor shall submit in writing to the COR the details of any injury or accident occurring during performance of the contract within five business days.

K. Quality Control Program.

a. The Contractor shall establish and submit a quality control program to the COR to assure the requirements of the contract are fulfilled. The program shall include, but not be limited to, the following:

i. The inspection methods the Contractor shall utilize for all required services.

ii. A checklist template the Contractor shall utilize when performing services.

A list of service personnel who will perform the services.

iii. The methods to be used for identifying and correcting deficiencies, and corrective actions the Contractor shall take when VAPHS identifies deficiencies after a service visit, which were not listed in the Contractor’s post-service report.

iv. A record of all services provided shall be maintained by the Contractor for the life of the contract, and shall be provided to the COR upon request.

v. The checklist shall include every area of the Contractor’s operation as well as every task

L. Contractor Contact Information.

a. Upon award, the Contractor shall provide the COR a written list of cellphone numbers of service manager or service scheduler in the event a scheduled service must be rescheduled or cancelled due to facility needs. Also to provide an open line of communication for the duration of the contract.

M. Contractor Conduct.

a. The Contractor shall not access areas unrelated to the contract. This includes office desks and cabinets.

b. VAPHS phones shall only be used for conducting business related to the contract.

c. Contractor shall comply with any direction from the COR, Safety Office and VA Police personnel.

N. VAPHS Contact Information

a. The following are individuals that are contract designees that are authorized to approve submitted service schedule dates and times.

i. Charles W Jennings Utility System Supervisor and COR @ 412-735-4620, charles.jennings@va.gov.

O. Security and Privacy Requirements

a. The COR is responsible for ensuring that all Contractors comply with physical security policies. COR will ensure Contractor gets required security badge. A compliant ID badge must be worn by Contractors at all times while on VA premises.

b. Contractor may not have access to the VA network or any VA sensitive information under this contract.

c. All Contractors must receive Privacy training annually using one of the following methods:

1. Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in Talent Management System (TMS).

2. Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR.

3. Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR.

P. VA Healthcare Directives.

a. Tuberculosis - Review of all contract worker Tuberculosis (TB) screening requirements and options (reference VHA Directive 2011-036 Safety and Health during Construction). Contractor is required to annual certify all Contractors working on VAPHS have documented screening for latent Tuberculosis within the last 12 months and every 12 months thereafter while working at VAPHS. If screening for latent Tuberculosis is positive, clearance from a physician is required prior to working at VAPHS. The Contractor shall also be notified that anyone failing to meet these requirements is not permitted to work onsite and/or may be removed at any time without notice until these requirements are met. Provide evidence to respective COR

b. For Influenza - Per VHA Directive 1192, all Contractors working at VAPHS are required to show documentation of annual seasonal Influenza vaccination. Provide evidence to respective COR.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1. If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA beneficiaries shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct beneficiary contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

Q. Contractor Employee Requirements.

a. Mechanics/Technicians - All work shall be performed by the Contractor’s mechanics. Mechanics must meet all industry training standards and be OSHA-10 certified.

b. Supervisors - The Contractor’s supervisors are required to be OSHA-30 certified. The Contractor shall be required to have a supervisor either on site or available via cell phone during all service visits.

R. Proposal Requirements.

a. Proposals shall include the following:

i. A list of personnel who will perform the contract services, including their relevant experience and certifications.

ii. References for comparable work performed in the last three years.

S. Schedule of Equipment.

1. Attachment A - Schedule of Equipment

2. Attachment B – Drawings for the University Drive campus.

3. Attachment C - Photos of University Drive Equipment.

4. Attachment D - AD Heinz Division Drawings.

5. Attachment E - AD Heinz Division Photos.

6. Attachment F - Facility Patient Care Kitchens VA Pittsburgh Healthcare System (VAPHS) Commercial Hood and Ducts Cleaning and Inspection Services Statement of Work

7. Attachment G - NFPA 96.

Date: January 12, 2023 at 13:00 PM EST.

Meeting place: Boiler Plant Office, Building 52, Heinz Campus, 1010 Delafield Rd, Pittsburgh PA 15215 Note:

· Screening procedures are in place before you can enter the facility. To prevent delays, please ensure you arrive earlier than the scheduled visit time.

· You must bring a copy of the solicitation when checking in with security.

· Attendees: Due to the COVID Pandemic there will be a limit of 2 persons per vendor.

· The COR/POC for this site visit is Charles Jennings, Phone Number 412-735-4620.

· Questions shall not be answered after the site visit has been completed.

· After the site visit at Heinz Campus, the COR will lead a site visit to the University Drive campus immediately thereafter.

· No questions will be answered during site visit. All questions are to be emailed to don.caldwell@va.gov by January 13, 2023, 10:00 AM EST.

Instructions: All vendors wishing to attend the site visit shall submit the following information to Don Caldwell at don.caldwell@va.gov by January 11, 2023, 10:00 AM EST.

1. Company Name

2. Attendees (limited to three per vendor)

3. Contact number

4. Email address

Failure to register may result in the inability to attend the site visit.

Submission of Questions: During the site visit, please document all questions to submit in writing. Questions regarding this solicitation shall be received no later than 01/13/2023 at 10:00 AM Eastern Standard Time (EST). Questions received after this time shall not be considered for review. Questions shall be submitted to Don Caldwell in a Microsoft Word document via email at don.caldwell@va.gov. Prospective Offerors are asked to submit their questions grouped by solicitation Statement Of Work section number. The Subject Line for question emails shall state “36C24423Q0294 | Hood & Duct Cleaning – Pittsburgh VAMC – Solicitation Questions”. Responses to all questions will be posted as a RFQ amendment via Sam.gov. Offerors shall be responsible for monitoring Sam.Gov for the agency’s responses. No information concerning this solicitation shall be provided in response to telephone call.

Site Visit Information Solicitation#: 36C24423Q0294 | Hood & Duct Cleaning – Pittsburgh VAMC

1. University Drive Canteen Main Kitchen Hot Food Grill.

· The Hot Food Grill in main kitchen is 18’ x 5’.

· 12 filters, 6 each side.

· 3 access panels in the exhaust duct and their location is marked on the ceiling grid.

· It’s tied into Exhaust Fan #2 Schedule:

Hood, Filters, Ducts and Fan to be serviced Quarterly during 12-month period.

Exchange 12 filters quarterly during each service.

2. University Drive Canteen Main Kitchen Cooking Hood Back Kitchen.

· The cooking hood is 20’ X 5’.

· 14 filters 7 each side.

· It has 4 access panels in exhaust ducts and ceiling tiles are marked with their locations.

· It is tied into Exhaust Fan # 1 Schedule:

Hood, Filters, Ducts and Fan to be serviced Quarterly during 12-month period.

Exchange 14 filters quarterly during each service.

3. University Drive Canteen Main Kitchen Salad Bar Hood.

· Salad Bar Hood is 4’ X 4’.

· 3 Filters

· It has 3 access panels ceiling grid is marked for locations.

· This hood is tied into Exhaust Fan # 1 Schedule:

Hood, Filters, Ducts and Fan to be serviced Quarterly during 12-Month period.

Exchange 3 Filters quarterly during each service.

4. University Drive Hero’s Hall Residential Stove Top Hood.

· The cooking hood is 32 inches wide

· 2 Filters

· Access Panels N/A self-contained no exterior exhaust fan.

Schedule:

Hood, Filters to be serviced Annually Filters cleaned on site no exchange.

5. AD Heinz Division 1B144-51-AD Canteen Café Hot Food Front Hood.

· The Front Hot Food Hood is 9’W X 4.5’D.

· 3 Filters.

· 1 access panel on first floor roof.

· Served by Exhaust Fan EF-17 Schedule:

Hood, Filters, Ducts and Fan to be serviced Quarterly during 12-month period.

Exchange 3 filters quarterly during each service.

6. AD Heinz Division 1B144-51-AD Canteen Café Food Prep Back Hood.

· The Back Food Prep Hood is 8.5’W X 4.5’D.

· 3 Filters.

· 1 access panel on first floor roof.

· Served by Exhaust Fan EF-18.

Schedule:

Hood, Filters, Ducts and Fan to be serviced Quarterly during 12-month period.

Exchange 3 filters quarterly during each service.

7. AD Heinz Division GB131-51 Main Kitchen Hoods.

· 3 Hoods connected to form one continuous.

2 Each 10’W X 5’D 1 Each 4’W X 5’D

· 10 Filters.

· 4 Access doors 3 in Interstitial space 1 on first floor roof.

· Served by Exhaust Fan EF-14 Schedule:

Hood, Filters, Ducts and Fan to be serviced Semi-Annually during 12-month period.

Exchange 10 filters quarterly during each service.

8. AD Heinz Division 1A137-50-AD My Home Residential Kitchen Hood.

· The Residential cooking hood is 30” W X 18” D

· 2 Filters

· Access Panels N/A self-contained no exterior exhaust fan self-contained.

Schedule:

Hood, Filters to be serviced Annually Filters cleaned on site no exchange.

9. AD Heinz Division GA106-50-AD Ground South Kitchenet Hood.

· The residential cooking hood is 30” W X 20” D

· 2 Filters,

· Access panels N/A self-contained no external exhaust fan self-contained.

Schedule:

Hood, Filters to be serviced Annually Filters cleaned on site no exchange.

10. AD Heinz Division 3B160-51-AD 3 B Kitchenet hood commercial hood.

· Commercial Hood 42” W X 38” D

· 2 Filters

· Access Panels N/A exhaust direct vent out third floor roof.

· Served By Exhaust Fan EF-2 Schedule:

Hood, Filters, Duct and Exhaust Fan Serviced Annually Exchange 2 Filters annually when hood is serviced.

11. AD Heinz Division 1C140G-71-AD Adult Day Care Kitchen Commercial Hood.

· Commercial Hood 3’ W X 3’ D

· 2 Filters

· Access Panels N/A exhaust direct vent out first floor roof.

· Served By Exhaust Fan EF-5 Schedule:

Hood, Filters, Duct and Exhaust Fan Serviced Annually Exchange 2 Filters annually when hood is serviced.

12. AD Heinz Division 2A117-52-AD 2/A Patient Care Kitchen Commercial Hood.

· Commercial Hood 24” X 36”

· 1 Filter

· Access Panels clean outs every 20-25 feet and at each 90-degree ell 12” exhaust duct from second floor to building roof.

· Served by EF- 40 Schedule:

Hood, Filters, Duct and Exhaust Fan Serviced Annually Exchange 1 Filters annually when hood is serviced.

APPENDIX A VAPHS VA PITTSBURGH HEALTH CARE SYSTEM COMMERCIAL HOOD AND DUCT CLEANING SERVICE CONTRACT EQUIPMENT SCHEDULE

ATTACHMENT B COMMERCIAL HOOD CLEANING UNIVERSITY DRIVE DRAWINGS

University Drive Canteen Main Kitchen hot food grill photos.

University Drive Hood Exhaust Fans:

University Drive Canteen Main Kitchen Cooking Hood Photos:

University Drive Canteen Kitchen Salad Bar Hood Photos:

ATTACHMENT C COMMERCIAL HOOD CLEANING UNIVERSITY DRIVE PHOTOS

VA Heinz AD building 51 ground floor interstitial duct drawings serves main kitchen hoods

VA Heinz AD Building 51 first floor interstitial duct drawings serves main kitchen and café hoods to roof.

VA Heinz AD Building 51 Second floor 2A117-51-AD hood and duct drawings serves 2A patient care kitchen.

VA Heinz AD Building 51 Second floor 2A117-51-AD exhaust fan drawings serves 2A patient care kitchen.

ATTACHMENT D AD HEINZ COMMERCIAL HOOD CLEANING CONTRACT DRAWINGS.

Page 1 of Page 1 of

1A137-50-AD My Home self-contained residential hood requires annual inspection and cleaning.

GA106-50-AD Ground South Kitchen Hood self-contained residential hood requires annual inspection and cleaning.

3B160-51-AD 3B Kitchenet hood commercial hood has a dedicated exhaust fan on main roof.

3B160-51-AD 3B Kitchenet hood commercial hood has a dedicated exhaust fan on main roof.

1C140G-71-AD Adult Day Care commercial hood with dedicated exhaust fan on roof building 71, 1C140G-71-AD Adult Day Care commercial hood with dedicated exhaust fan on roof building 71, 2A117-51-AD @ A patient care commercial hood with dedicated exhaust fan.

2A117-51-AD 2 A patient care commercial hood exhaust fan.

ATTACHMENT F COMMERCIAL HOOD CLEANING VA PITTSBURGH HEALTH CARE SYSTEM GENERAL KITCHEN HOODS.

AD Heinz EF-14 main exhaust fan for main kitchen hoods, second floor roof Photo:

AD Heinz interstitial space access doors for main kitchen duct quantity 3:

AD Heinz interstitial space access for main kitchen hoods continued:

AD Heinz main kitchen hoods photos:

AD Heinz 1B144-51-AD Canteen Kitchen Hoods Photos:

AD Heinz second floor roof Canteen Kitchen Hood Exhaust Fan # 17

AD Heinz second floor roof Canteen Kitchen Hood Exhaust Fan # 18

A D Heinz second floor roof Canteen Kitchen Hood Exhaust Fan # 18

COPY ATTACHMENT G

NFPA 96

ATTACHMENT E

Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations.

Contractor: check for revisions of this standard @ www.nfpa.org/docinfo

11.5 Inspection, Testing, and Maintenance of Listed Hoods

Containing Mechanical, Water Spray, or Ultraviolet Devices.

Listed hoods containing mechanical or fire-actuated dampers, internal washing components, or other mechanically operated devices shall be inspected and tested by properly trained, qualified, and certified persons every 6 months or at frequencies recommended by the manufacturer in accordance with their listings.

11.6 Cleaning of Exhaust Systems.

11.6.1* If, upon inspection, the exhaust system is found to be contaminated with deposits from grease-laden vapors, the contaminated portions of the exhaust system shall be cleaned by a properly trained, qualified, and certified person(s) acceptable to the authority having jurisdiction.

11.6.1.1 A measurement system of deposition shall be established to trigger a need to clean when the exhaust system is inspected at the frequencies in Table 11.4.

11.6.1.1.1 Hoods, grease removal devices, fans, ducts, and

other appurtenances shall be cleaned to remove combustible contaminants to a minimum of 50 µm (0.002 in.).

N Table 11.4 Schedule of Inspection for Grease Buildup Type or Volume of Cooking Inspection Frequency Systems serving solid fuel cooking operations Monthly *Systems serving high-volume cooking operations Quarterly Systems serving moderate-volume cooking operations Semiannually †Systems serving low-volume cooking operations Annually *High-volume cooking operations include 24-hour cooking, charbroiling, and wok cooking.

†Low-volume cooking operations include churches, day camps, seasonal businesses, and senior centers.

11.6.1.1.2 A grease depth gauge comb as shown in Figure

11.6.1.1.2 shall be placed upon the surface to measure grease depth.

11.6.1.1.3 Where a measured depth of 2000 µm (0.078 in.) is

observed, the surfaces shall be cleaned in accordance with 11.6.1.

11.6.1.1.4 Where a measured depth of 3175 µm (0.125 in.) is

observed in a fan housing, the surfaces shall be cleaned in accordance with 11.6.1.

11.6.2 Hoods, grease removal devices, fans, ducts, and other

appurtenances shall be cleaned to remove combustible contaminants prior to surfaces becoming heavily contaminated with grease or oily sludge.

11.6.3 At the start of the cleaning process, electrical switches that could be activated accidentally shall be locked out.

11.6.4 Components of the fire suppression system shall not be rendered inoperable during the cleaning process.

11.6.5 Fire-extinguishing systems shall be permitted to be

rendered inoperable during the cleaning process where serviced by properly trained and qualified persons.

11.6.6 Flammable solvents or other flammable cleaning aids

shall not be used.

11.6.7 Cleaning chemicals shall not be applied on fusible links or other detection devices of the automatic extinguishing system.

11.6.8 After the exhaust system is cleaned, it shall not be

coated with powder or other substance.

11.6.9 When cleaning procedures are completed, all access

panels (doors) and cover plates shall be restored to their normal operational condition.

11.6.10 When an access panel is removed, a service company

label or tag preprinted with the name of the company and giving the date of inspection or cleaning shall be affixed…