36C24423Q0292.pdf

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Attached to: H146--CHEMICAL TREATMENT OF WATER | Boiler/Chiller - Water Chemical Treatments Services
Solicitation number: 36C24423Q0292
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4

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Chiller and Boiler Specs.pdf	PDF	Jan 5, 2023
Attachment Wage Determination.pdf	PDF	Jan 5, 2023

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24423Q0292.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2022- 08 effective 23 September 2022, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed as a Total Small Business Set-Aside. The NAICS Code is 541620 Environmental Consulting Services, and the Product Service Code (PSC) is H146 Quality Control- Water Purification and Sewage Treatment Equipment and the business size standard is $16.5 million.

The Network Contracting Office 4 is seeking to establish water testing services for the Pittsburgh VAMC.

The Statement of Work (SOW) is provided.

Service Contract Act Wage Determinations applies to this acquisition and will be incorporated into the resulting contract. The Wage Determination is included with this solicitation as an attachment.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are in the solicitation documents. All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

The period of performance (POP) is estimated to be 2/1/2023 - 1/31/2028.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov.

Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4. Questions may be sent via email to Nicholas Guzenski at Nicholas.guzenski@va.gov. No questions will be answered after January 11th 2023 @10am. No questions regarding the current/past contract will be answered. Those questions shall be addressed to the appropriate FOIA office.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer Nicholas Guzenski at Nicholas.guzenski@va.gov.

Quote Submission Instructions:

A. Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination.

1) Quotes shall be submitted through via email.

2) All quotes shall include one (1) separate electronic copy of each of the Section listed below.

Attachments shall include separated documents and titled similar to the below:

a) Section I

b) Section II

c) Section III

d) Section IV https://www.acquisition.gov/browse/index/far http://www.sam.gov/

Any additional attachments, in addition to the above, will be identified below. The vendors are able to separate the Sections into additional parts (Section I part A, Section I Part B, etc.) if they find their attachments are too large.

3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may automatically be considered non-responsive and not evaluated.

4) Quoters are responsible for verifying receipt of their quote.

B. Section I Administrative/Regulatory Page limit: None. Please be advised that this Section is not sent for technical evaluation.

1) Completed certifications and representations located at FAR 52.212-3, or an indication that said certifications and representations are current and located in the SAM database. Signed acknowledgements of amendments (SF30). Applicable only if any amendments are issued against this solicitation. If exception to 52.222-41 applies in accordance with 52.204-8(c)(2)(v) or 52.212-3(k)(1) or 52.204-8(c)(2)(vi) or 52.212-3(k)(2) response shall include the certification as to which exception is applicable and why.

2) Vendors are advised that the requirements of 13 CFR § 125.6 are applicable to this solicitation and shall respond accordingly. The vendor shall include a breakdown regarding what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor’s business name and SAM/DUNS. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in a non-responsive determination.

3) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

C. Section II Technical Please Note this section is not sent for Technical Evaluation. Page limit: 5 pages including any coversheets and table of contents. Exclusions to the page count are noted below.

1) Vendors shall provide a narrative which fully demonstrates how the offeror intends to meet the requirements of the Statement of Work (SOW). The following should also be submitted/addressed:

a) Narrative to explain how emergency and urgent service calls will be staffed IAW SOW 3.1.1. Since response time is critical to this requirement this narrative shall also address how the contractor will meet that response time.

b) Provide a list of proposed chemicals the vendor intends to use under this contract. Cut sheets are allowable (Not included in the page count, submitted as a separated document and labeled as “Section II Chemicals”).

c) Narrative that addresses the Qualifications addressed in 5.1, 8.17, 9.1.2 and 11.0 of the SOW.

(1) Any applicable certifications shall be submitted with the quote. (Only the Certifications are not included in page count and submitted as a separate document and labeled as “Section II Certifications” any narrative or resumes included in this additional document are extraneous and will not considered.)

d) Sample test report IAW 7.5 and 8.5 of the SOW. (Not included in the page count, included as a separate document and labeled as “Section II Sample Test Report”)

f) Sample training outline IAW 9.1.4. A full training plan is not required at this time, just the outline. (Not included in the page count, included as a separate document and labeled as “Section II Training Outline”) g). A statement certifying that all employees and laboratories will, for the life of the resultant contract, hold the same or better qualifications and certifications than those proposed in their technical quote.

D. Section III Redacted Technical Redacted copy of Section II. Page limit: 5 pages including any coversheets and table of contents.

a) Additional exclusions to the page count are noted in C above. The additional attachments described in C above shall also be provided, redacted and labeled similarly to those required in C but instead of labeling them as “Section II”, the redacted copy should be labeled using “Section III”. For example, Section III Chemicals, Section III Certifications, etc.

b) The redacted copy is the document that will be sent to the technical evaluators for the technical evaluation. The redaction should mirror Section C but it will eliminate any identifying data. The purpose of the redaction is an attempt to hold an unbiased evaluation.

E. Section IV Price No page limit. Please note, this section is not sent to the technical evaluators. Failure to follow these instructors may result in a non-responsive determination. Vendors shall include:

1. Completed Schedule Pricing as shown in solicitation documents. Quoters shall not modify line items or quantities. Pricing may only reflect two decimal places.

F. A complete submission will include the following separate document attachments, FAILURE TO

PROVIDE DOCUMENTS AS REQUESTED MAY RESULT IN A NON RESPONSIVE DETERMINATION:

Section I Section II Section II Chemicals Section II Certifications Section II Sample Test Report Section II Training Outline Section III Section III Chemicals Section III Certifications Section III Sample Test Report Section III Training Outline Section IV Pricing Sheet This document contains detailed information regarding quote submission requirements. Vendors are advised that their quotes may be determined non-responsive if they do not submit their quote as directed.

36C24423Q0292

Table of Contents

A.1 CONTRACT ADMINISTRATION DATA

A.2 PRICE/COST SCHEDULE

ITEM INFORMATION

A.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.216-18 ORDERING (AUG 2020)

C.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.3 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.7 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020)

(DEVIATION)

A.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244

Department of Veterans Affairs

Network Contracting Office 4

1010 Delafield Rd

Pittsburgh PA 15215

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] IAW the SOW and CLINS

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

A.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________ ______________

Monthly Water Treatment Contract Period: Base POP Begin: 01-01-2023 POP End: 12-31-2023 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: H146 - Quality Control - Water Purification and Sewage Treatment Equipment

6.00 JB ____________ ______________

Additional Inspection of Heating and Steam System IAW 7.7 of the SOW Contract Period: Base POP Begin: 01-01-2023 POP End: 12-31-2023 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Additional Inspection of Cooling System IAW 8.8 of the SOW Contract Period: Base POP Begin: 01-01-2023 POP End: 12-31-2023 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Cooling Tower Cleaning IAW SOW 8.9 Contract Period: Base POP Begin: 01-01-2023 POP End: 12-31-2023 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

2.00 JB ____________ ______________

Semi-Annual Training IAW SOW 9.0 Contract Period: Base POP Begin: 01-01-2023 POP End: 12-31-2023 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

1.00 JB ____________ ______________

Annual water system analysis and writte report IAW SOW 4.0 Contract Period: Base POP Begin: 01-01-2023 POP End: 12-31-2023 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

12.00 MO ____________ ______________

Contract Period: Base POP Begin: 01-01-2024 POP End: 12-31-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services the SOW Contract Period: Base POP Begin: 01-01-2024 POP End: 12-31-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Base POP Begin: 01-01-2024 POP End: 12-31-2024

PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Base POP Begin: 01-01-2024 POP End: 12-31-2024 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Base POP Begin: 01-01-2025 POP End: 12-31-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Additional Inspection of Heating and Steam System IAW 7.7 of the SOW Contract Period: Base POP Begin: 01-01-2025 POP End: 12-31-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Base POP Begin: 01-01-2025 POP End: 12-31-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services the SOW Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Semi-Annual Training IAW SOW 9.0 Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Base POP Begin: 01-01-2026 POP End: 12-31-2026 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Base POP Begin: 01-01-2027 POP End: 12-31-2027 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services the SOW Contract Period: Base POP Begin: 01-01-2027 POP End: 12-31-2027 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

Contract Period: Base POP Begin: 01-01-2027 POP End: 12-31-2027 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services

GRAND

TOTAL

A.3 STATEMENT OF WORK

VA Pittsburgh Healthcare System Statement of Work for Water Systems Treatment Products and Services

1.0 Purpose

1.1 The VA Pittsburgh Healthcare System (VAPHS) has a requirement for all labor, materials and travel to provide Water Systems Treatment Products and Services at two campus locations in the Pittsburgh, PA area.

1.2 The Contractor shall design and implement a complete water treatment and quality control program for designated steam boilers, chillers, cooling towers, and heating and cooling closed loop systems.

1.3 Services will include both scheduled, and unscheduled service visits as needed, to control scale, corrosion and microbiological growth in all University Drive and Heinz campus HVAC Mechanical, Boiler, Chiller and cooling tower water systems.

2.0 Campus Information:

2.1 VAPHS Main Hospital, University Drive C, Pittsburgh, PA 15240:

2.1.1 Three high pressure steam water tube boilers:

2.1.1.1 Two rated at 25,000 lbs./hr.

2.1.1.2 One rated at 15,000 lbs./hr.

2.1.2 Three centrifugal chillers:

2.1.2.1 Two rated at 1,000 tons

2.1.2.2 One rated at 1,200 tons

2.1.2.3 Three roof top cooling towers

2.1.3 Approximately 900,000 sq./ft. of occupied building space

2.1.4 Approximately 40,000 gal. chilled water capacity

2.1.5 Approximately 25,000 gal. hot water system capacity

2.1.6 Boiler make up water is softened and metered. Boiler make up water demand is dependent on condensate return system, humidification, sterilization usage.

2.1.7 Chilled and heating loop make up water is minimal, the chilled and heating hot water loops are well maintained, active leaks are addressed as soon as possible.

This facility has pipe fitters on staff to address leaks proactively. There are no meters on the chilled and heating loop makeup water systems. All closed loop systems are filtered and treated for corrosion and micro growth prevention.

2.2 VAPHS H.J. Heinz Division, 1010 Delafield Rd., Pittsburgh, PA 15216

2.2.1 Four high pressure steam fire tube boilers - All four rated at 12,000 lbs./hr.

2.2.2 Three centrifugal chillers:

2.2.2.1 Two rated at 1,000 tons

2.2.2.2 One rated 1,200 tons

2.2.2.3 Three roof top cooling towers

2.2.3 Approximately 850,000 sq./ft. of occupied building space

2.2.4 Approximately 30,000 gal. chilled water capacity

2.2.5 Approximately 20,000 gal. hot water system capacity

2.2.6 Boiler make up water is softened and metered. Boiler make up water demand is dependent on condensate return system, humidification, sterilization usage.

2.2.7 Chilled and heating loop makeup water is minimal, the chilled and heating hot water loops are well maintained, active leaks are addressed as soon as possible. This facility has pipe fitters on staff to address leaks proactively. There are no meters on the chilled and heating loop makeup water systems. All closed loop systems are filtered and treated for corrosion and micro growth prevention.

3.0 General Requirements

3.1 The Contractor shall provide the following services:

3.1.1 Complete water treatment program services, which includes all chemistry, reagents, annual training, delivery service to VAPHS provided storage tanks, monthly comprehensive site service (at minimum), tracking and reporting, and 4-hour emergency response for cooling towers, boilers and closed loop systems.

3.1.2 Seasonal cooling tower layup service

3.1.3 Seasonal boiler layup service

3.2 The Contractor shall provide the Water Treatment Program Services PRODUCTS portion of this contract (see 3.1.1 above), unless otherwise noted in this performance work statement, on a monthly firm-fixed price cost basis Included in monthly service costs. Any additional water treatment program products provided up to ten percent above the monthly firm-fixed price shall be provided at Contractor expense. Additional water treatment program product costs above ten percent shall be acquired via other means by the Government.

3.3 The Contractor shall designate a primary and alternate service representative for VAPHS for all services listed in this contract. This information shall be provided to the designated Government POC and any changes are required to be reported immediately to the Government POC.

3.3.1 The Contractor’s representative(s) shall conduct scheduled site visits once per month and will also provide 24-hour emergency products and services as needed.

The number of monthly treatments required shall vary.

3.4 The Contractor shall, when requested by VAPHS, recommend commonly used chemical feed equipment and water testing analysis items.

3.4.1 Direct chemical feed equipment and items will be purchased via other means by the Government.

3.4.2 VAPHS is responsible for all chemical feed equipment repairs and repair parts.

3.5 The Contractor shall only use FDA and USDA approved treatment products which meet required specifications for use in steam, heating and cooling systems, and which meet all local, state and federal environmental protection regulations.

3.6. The Contractor shall deliver and transfer all chemical treatment products directly to approved VAPHS storage containers located at the facility’s boiler and chiller plants.

3.6.1 No shipping of chemical treatment products to VAPHS locations is permitted.

3.6.2 VAPHS employees shall not be permitted to handle chemical treatment products or to accept chemical treatment products that have been shipped.

3.6.3 Reagent kits may be shipped to VAPHS boiler and chiller plant locations.

3.7 The Contractor shall remove empty treatment product drums and containers from VAPHS property immediately.

3.8 The Contractor shall follow all applicable local, state and VAPHS guidelines when transporting, handling and storing treatment products.

3.9 The Contractor shall provide the applicable safety information and Material Data Sheets (MDS) for all chemicals used during the performance of this contract.

4.0 Upon award of the contract, and annually thereafter, the Contractor shall perform a complete water system analysis and provide a written report of the results to the Contracting Officer’s Representative (COR) within 30 days. The written report shall be sent to the COR via email.

4.1 The analysis will include the following information:

4.1.1 Alkalinity

4.1.2 Chemical treatment residuals

4.1.3 Chlorides

4.1.4 Conductivity

4.1.5 Control maximum and minimum ranges for cycles of concentration

4.1.6 Coupon or probe corrosion rate

4.1.7 Dissolved solids

4.1.8 Maximum and minimum product usage range guidelines

4.1.9 Maximum evaporation rate

4.1.10 Microbial count

4.1.11 pH

4.1.12 Water hardness

4.2 The Contractor shall maintain a trend analysis record of all test results that it collects throughout the life of the contract.

4.2.1 A trend analysis report shall be made available the 1st week of each new quarter to the COR, and a trend analysis summary report shall be made available within 2 weeks of a new period of performance.

5.0 Laboratory Requirements

5.1 The Contractor shall be responsible for providing all required laboratory services for the life of the contract. The lab must be accredited under International Standard ISO/IEC 17025, General Requirements for the Competence of Testing and Calibration Laboratories by American Association of Laboratory Accreditations (A2LA) and operates under an A2LA Certificate. As well accredited by CDC Elite Accreditation.

5.1.1 The contractor must provide lab certification documentation during solicitation and within 2 weeks of a new period of performance thereafter.

5.2 At a minimum, laboratory services shall provide the following analyses:

5.2.1 Corrosion coupon

5.2.2 Deposit

5.2.3 Ion exchange resin

5.2.4 Metallurgical

5.2.5 Microbiological

5.2.6 Water

5.2.7 Legionella

5.3 The laboratory shall be equipped with the following items:

5.3.1 Atomic Absorption Spectrophotometer (AA)

5.3.2 Fluorescence

5.3.3 Gas Chromatograph/Mass Spectrometer (GCMS)

5.3.4 High-Pressure Liquid Chromatograph (HPLC)

5.3.5 Infrared Spectrophotometer (IR)

5.3.6 Microscopes

5.3.7 Nuclear Magnetic Resonance Spectrophotometer (NMR)

5.3.8 Particle Size Analyzer

5.3.9 Scanning Electron Microscope-Energy Dispersive Spectroscope (SEM-

EDS)

5.3.10 Spectrophotometer

5.3.11 X-ray

6.0 Test Kits and Reagents

6.1 The Contractor shall provide VAPHS with the test kits and reagents needed to perform testing of the following parameters:

6.1.1 Alkalinity

6.1.2 Halogen test free and total chlorine/bromine

6.1.3 Iron

6.1.4 Microbiological bio-slides

6.1.5 Nitrate

6.1.6 Organo-phosphate

6.1.7 pH calibration solutions

6.1.8 pH test reagents

6.1.9 Sulfite

6.1.10 TDS boiler conductivity

6.1.11 TDS conductivity standard (3,000 Micromhos)

6.1.12 Total dissolved hardness

7.0 Heating and Steam System Requirements

7.1 The Contractor shall conduct monthly inspections to determine and maintain the appropriate chemical feed, blowdown and makeup water rates for all designated steam and hot water systems to ensure proper operation.

7.2 VAPHS shall provide the Contractor seven days’ notice to schedule an inspection visit and will have the system open for inspection and a VAPHS representative available, if needed.

7.3 The Contractor’s monthly inspections shall include a visual inspection, water analysis and any treatment regimen changes or recommendations.

7.4 The Contractor shall report any system mechanical or treatment related problems, or potential problems, to the COR.

7.5 The Contractor shall provide a written report of each month’s test results to the COR within 10 business days after testing.

7.6 The Contractor shall provide the COR with recommendations for changes to equipment or the service regimen that would improve system efficiency. Any equipment repairs, or alterations made to the system are the responsibility of

VAPHS.

7.7 Additional inspections may be requested and performed at cost to VAPHS. Any additional inspections would have to be funded on a separate task order.

7.8 The Contractor shall verify VAPHS’ inbound water supply test results using Contractor-owned test equipment. The test results will include readings for conductivity, hardness, alkalinity and chlorides.

7.9 The Contractor shall perform feed water analyses to determine and maintain a proper chemical feed level. This will maximize cycles of concentration and reduce chemical product and energy costs.

7.10 The Contractor shall monitor condensate steam lines to identify corrosion and develop an effective chemical treatment plan which results in a minimum of corrosion exposure and damage.

7.10.1 This shall be conducted using appropriate corrosion coupons, when warranted by the results of vacuum deposit testing.

7.10.2 If ferric type deposits are discovered, the Contractor shall adjust their treatment regimen accordingly to eliminate the deposits.

7.10.3 All treatment regimen adjustments shall require VAPHS approval.

7.11 The Contractor shall have available the chemical treatment products required for preparation of heating systems for wet and dry standby, or for the lay-up of boilers for long periods of non-use.

7.12 The Contractor shall provide, at a minimum, the following heating and steam system chemical treatment products:

7.12.1 Alkalinity control (Caustic)

7.12.2 Corrosion inhibitor

7.12.3 Iron dispersant

7.12.4 Nitrate

7.12.5 Non-oxidizing biocide

7.12.6 Oxygen scavenger (Sulfite)

7.12.7 pH control (Condensate corrosion inhibitor)

7.12.8 Water softener to include:

7.12.8.1 Resin cleaner

7.12,8.2 Solar salt (crystal type only)

7.13 The Contractor shall test and treat to maintain levels at the following recommended ranges:

Control Test Recommended Range Frequency

Hot Water Loops:

Nitrite >500 ppm Monthly Dispersant equal to Nitrite Monthly Biocide as necessary to control Monthly

8.0 Cooling System Requirements

8.1 The Contractor shall conduct monthly inspections to determine and maintain the appropriate chemical feed, blowdown and makeup water rates for all designated cooling systems, chillers and associated equipment to insure proper operation.

8.2 VAPHS shall provide the Contractor seven days’ notice to schedule an inspection visit and will have the system open for inspection and a VAPHS representative available, if needed.

8.3 The Contractor’s monthly inspections shall include a visual inspection, water analysis and any treatment regimen changes or recommendations.

8.4 The Contractor shall report any system mechanical or treatment related problems, or potential problems, to the COR.

8.5 The Contractor shall provide a written report of each month’s test results to the COR within 10 business days of testing.

8.6 The Contractor shall provide the COR with recommendations for changes to equipment or the service regimen that would improve system efficiency. Any equipment repairs, or alterations made to the system are the responsibility of

VAPHS.

8.7 VAPHS is responsible for all chemical feed equipment repairs and repair parts.

8.8 Additional inspections may be requested and performed at cost to VAPHS. Any additional inspections would have to be added via separate task order.

Boiler Systems’ Automatic Blow Down Controls:

Conductivity < 5000 umhos Monthly Phosphonate/Polymer 30-60 ppm phosphonate Monthly Sulfite 30-60 ppm SO3 Monthly P-Alkalinity 200-400 ppm Monthly

Feed Water, Condensate and Softener Systems:

Conductivity 50 umhos maximum Monthly pH 8.2-9.2 pH Monthly Hardness 0 ppm Monthly Iron < .2 ppm Monthly

8.9 In the event of a positive legionella test result, the VA shall perform an unscheduled, cooling tower cleaning and remediation. The Contractor will be required to provide chemical for up to a total of six additional cooling tower cleanings/ remediations each year. The additional remediation guidelines are as follows:

Level Legionella Culture

Process Triggered by Test Results

1 <10 CFU/mL

• Maintain water chemistry and biocide levels.

2 ≥10 CFU/ml to <1000 CFU/mL

• Review system operations including chemical treatment system.

• Perform immediate Remediation for cooling towers:

o Remediation for cooling towers. Treat the cooling tower water system with either a different biocide or a similar biocide at an increased concentration than what is currently used. Treatment must be maintained for a minimum of 2 hours, or longer if required to ensure the chemical is circulated throughout the system fully.

o For chlorine treatment, the pH should be 7.0 – 7.6; and for bromine treatment, the pH should be 7.0– 8.7. For higher pH values treatment times may need to be extended.

o Stabilized halogen products should not be used for remediation or disinfection.

• Retest the cooling tower 3-7 days after completion of Remediation. If retest is ≥10 CFU/ml and <1000 CFU/ml, repeat Remediation for cooling tower (at increased concentrations) and retest at same interval until <10 CFU/ml is attained. If retest is ≥1,000 CFU/ml see Level 3 instructions.

• Submit a report containing all test results, description of actions taken, PPE used for remediation, materials and equipment used for remediation.

3 ≥1000 CFU/mL

• Review system operations including chemical treatment system.

• Perform immediate Disinfection for cooling towers:

o Disinfection for cooling towers. Dose cooling tower water system with a minimum of 10 mg/L of free residual halogen and dispersant for at least eight hours. Then the system is drained and flushed with clean water and the wetted surfaces are cleaned (cooling tower sump, fill, drift eliminators, etc.). Following this, the system is refilled, dosed to 1 to 5 mg/L of free residual halogen and circulated for 30 minutes, then drained. Finally, the system is refilled, routine treatment is re-established, and retesting is done for verification of treatment.

o For chlorine treatment, the pH should be 7.0 – 7.6; and for bromine treatment, the pH should be 7.0 – 8.7. For higher pH values treatment times may need to be extended.

o Stabilized halogen products should not be used for remediation or disinfection.

• Retest the cooling tower 3-7 days after Disinfection. If retest is ≥10 CFU/ml and <1000 CFU/ml, conduct Remediation for cooling tower and retest at same interval until <10 CFU/ml is attained. If retest is ≥1000 CFU/ml: Immediately perform Disinfection for cooling tower at an increased concentration/duration AND retest and repeat actions until <10 CFU/ml is attained.

• Submit a report containing all test results, description of actions taken, PPE used for remediation, materials and equipment used for remediation.

8.10 The Contractor shall provide treatments to control water system biological growth. This shall include the use of biocides, algicides, chlorine and bromine in the cooling towers, and corrosion, dispersants and biocide in the chilled water-cooling system. In the event of high biological growth, the contractor shall temporarily change the water treatment protocol per the following guidelines:

Level Heterotrophic Plate Count

Process Triggered by Test Results

1 <10,000 CFU/mL

• Maintain water chemistry and biocide levels.

2 ≥10,000 CFU/ml to <100,000 CFU/mL

• Within 8 hours, increase the biocide concentration and/or chemical treatment to mitigate the issue. Magnitude of increase in level and duration must be documented with basis of review and decision.

• Review treatment program and facility plan and revise as required; retest water within 3-7 days.

• Continue retesting and interpret in accordance with this Table until level 1 is reached.

• Submit a report containing all test results, description of actions taken, PPE used for remediation, materials and equipment used for remediation.

3 ≥100,000 CFU/mL

• Within one week, perform remediation of the cooling tower by removing cooling tower from service, hyperhalogenating, cleaning, and flushing.

• Review treatment program and facility plan and revise as required; retest water within 3-7 days.

• Continue retesting and interpret in accordance with this Table until level 1 is reached.

• Submit a report containing all test results, description of actions taken, PPE used for remediation, materials and equipment used for remediation.

8.11 The Contractor shall check the adjustment on the tower basin float valves and report any malfunctions to the COR.

8.12 The Contractor shall monitor the tower water system for corrosive conditions and develop an effective treatment regimen, which limits corrosion exposure and damage.

8.12.1 Monitoring may require the use of corrosion coupons.

8.13 The Contractor shall provide water analysis of makeup water to ensure an effective chemical treatment regimen is being used.

8.14 If the draining of a water tower is necessary, the Contractor shall provide the chemicals required for layup treatment and advise the COR on any mechanical requirements needed to maintain system integrity.

8.15 The Contractor shall inspect the cooling towers before season start-up, during high-load, and during end of season shutdown.

8.15.1 Inspection shall be performed according to the following schedule:

Requirement Start of Season

High-load

Season

End of Season

Monthly

Inspect and the tower sump of debris and buildup

X X

Identify the need for caulking, rust removal and repair on the towers

X X X

Identify any unusual noises and vibrations of mechanical parts

X X X

Check the integrity of the tower sump, spray nozzles and distribution plates

X X

Check and adjust the blowdown line/rate X X X

Recharge condenser system with treated water, if stored wet, to prevent the formation of corrosion

Adjustment of float valves to maintain proper basin water level

Check the spray nozzles, distribution plates and main pump intake for fouling or obstruction

Check the integrity of the tower sump at fill up

Inspect tower media cells X

Inspect fill and drift eliminators for damage and biofilm

X X

Inspect fans X X

Inspect and calibrate sump level control valves

X X

Inspection, cleaning and adjustment of the flow control valve(s) and equalization valve(s)

Inspect pump and motor bearings X

Exercise valves to ensure operation X

Inspect and calibrate instrumentation & controls

Inspect and clean secondary chemical containment

Inspect and clean chemical injection quills

X X X

Inspect and adjust chemical metering pumps

X X

Inspect and clean/ blowdown sample lines

X X

Inspect and calibrate continuous water chemistry analysis equipment

X X

Inspect and clean strainers X

8.16 The Contractor shall provide, at a minimum, the following cooling system chemical treatments:

8.16.1 Bromine, or blend

8.16.2 Condenser scale corrosion inhibitor

8.16.3 End of season lay-up (sodium silicate, sodium polyacrylate, organic corrosion inhibitor)

8.16.4 Nitrate, non-oxidizing biocide and iron dispersant for closed-loop systems

8.16.5 Non-acid chemistry program

8.16.6 Non-oxidizing biocide/algicide

8.16.7 Oxidizing biocide chlorine

8.17 The Contractor shall test and treat to maintain levels at the following recommended ranges:

Control Test

Recommended Range

Frequency

Cooling Tower Makeup Water:

pH Monitor only Monthly Turbidity Monitor only Monthly

Temperature Monitor only Monthly Total and dissolved iron Monitor only Monthly Total and dissolved copper Monitor only Monthly

Cooling Tower Systems - Automatic Blow Down Controls:

Conductivity 1,200 – 1,600 umhos Monthly Scale/corrosion inhibitor Per recommendations Monthly Free halogen > 1.0 ppm Monthly ORP > 100 Monthly Hardness Per recommendations Monthly Iron < 0.2 Monthly Bacterial cultures* < 10,000 cfu/mL Monthly Legionella culture** < 10 cfu/mL Every 90 days Chlorine/bromine > 0.5 ppm Monthly pH Monitor only Monthly Turbidity Monitor only Monthly Temperature Monitor only Monthly Total and dissolved iron Monitor only Monthly Total and dissolved copper Monitor only Monthly

Chilled Water Loop Systems:

Nitrate > 300 ppm Monthly Dispersant Per recommendations Monthly Biocide Per recommendations Monthly

* Bacterial cultures must be measured as Heterotrophic Plate Count (HPC). At least one sample from each of the following locations must be taken each month while operational:

storage tanks and reservoirs in cooling tower system, cooling tower sump, and exit of chiller equipment.

** Legionella samples must adhere to the following requirements:

1. Sampling of each cooling tower for Legionella by culture methodology must be performed within 7 days of startup and every 90 days during periods when the cooling tower is operational or operational-ready (i.e., cleaned, disinfected, full of water and ready for operation).

2. At a minimum, samples must be collected from each basin/sump, and the supply to and return from the chiller(s). If the chillers are on a common header, only one sample is required.

3. At the time that cooling tower water samples are collected for Legionella detection, also collect the following information for each sample: pH, biocide level and temperature.

4. Once collected, samples are to be processed for Legionella detection by a testing laboratory with proficiency in microbial testing of cooling tower water using Legionella culture method (not PCR).

5. The lab must be accredited under International Standard ISO/IEC 17025, General Requirements for the Competence of Testing and Calibration Laboratories by

American Association of Laboratory Accreditations (A2LA) and operates under an A2LA Certificate. As well accredited by CDC Elite Accreditation.

9.0 Water Treatment Program Training Requirement

9.1 The Contractor shall provide VAPHS with semi-annual water treatment program training.

9.1.1 The training will be provided at both VAPHS campus locations and will address the compatibility of the chemical treatment products used, and the overall importance of having an effective water treatment program.

9.1.2 Instructor must have proof of a minimum of 5 years commercial chemical treatment experience.

9.1.3 Contractor will provide 50 hours of onsite instructor lead training annually for the duration of the contract.

9.1.4 Contractor will provide detailed training plan and curriculum for all chemical treatment processes to include:

9.1.4.1 High pressure steam boiler chemical treatment.

9.1.4.2 Deaerator proper maintenance and chemical treatment.

9.1.4.3 Condensate return tank proper maintenance and chemical treatment.

9.1.4.4 Cooling tower proper maintenance, chemical treatment and legionella prevention.

9.1.4.5 Chilled Water closed loop maintenance and proper chemical treatment corrosion prevention.

9.1.4.6 Heating hot water closed loop maintenance and proper

chemical treatment corrosion prevention.

9.1.4.7 Comprehensive water testing processes and procedures, contractor is responsible to train to proficiency all plant operators and maintenance staff to perform proper water testing procedures. To provide instruction on proper responses and actions taken to correct undesirable chemical treatment levels.

9.1.4.8 Water filtration system maintenance.

9.1.4.9 Chemical SDS health hazards and safe handling practices.

10. VA Healthcare Directives

10.1 The Contractor shall comply with the requirements of the following VA Healthcare Directives:

10.1.1 Tuberculosis Screening- VHA Directive 2011-036, Safety and Health During Construction. Contractor must certify annually to the COR(s) that all Contractor employees working at VAPHS facilities have a documented screening for latent Tuberculosis within the last 12 months. If screening for latent Tuberculosis is positive, clearance from a physician is required prior to working at VAPHS. Contractor employees that fail to meet this requirement will not be permitted to work at VAPHS facilities and may be asked to leave VAPHS property without notice until the requirement is met.

10.1.2 Seasonal Influenza Vaccination - VHA Directive 1192, Seasonal Influenza Prevention Program for VHA Health Care Personnel. Contractor will certify annually to the COR(s) that all employees working at VAPHS facilities have received a seasonal influenza vaccination.

11.0 Contractor Qualifications

11.1 The Contractor shall provide evidence that they possess a minimum of 10 years’ experience in providing Commercial/Industrial boiler and chiller plant water chemical treatment services.

12.0 ISSO/PO Comments:

The COR is responsible for ensuring that all Contractors comply with physical security policies. A compliant ID badge must be worn by Contractors at all times while on VA premises.

Contractor may not have access to the VA network or any VA sensitive information under this contract.

All Contractors must receive Privacy training annually using one of the following methods:

• Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/SecureAuth35/).Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. TheCOR must ensure that all contractors are validated in the PIH domain.

• Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR.

Training must be completed prior to the performance of the contract and annually thereafter.

Proof of training completion must be verified and tracked by the COR.

13.0 Task Orders

13.1 All worked performed under this contract shall only be performed by the contractor via Government issued task orders award against the base contract.

13.2 The Task Order will include the line items, quantities and associated pricing. All pricing shall be determined directly from the base contract Pricing Schedule.

13.3 The Task Order will include the location of the work, and an effective start and ending dates for the period of performance.

13.4 Invoices will be paid upon satisfactory completion of all project-specific tasks, requirements, and acceptance. Individual purchase order numbers will be issued on each task order for invoicing purposes.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

SECTION C - CONTRACT CLAUSES

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2021

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from to be provided at contract award through to be provided at contract award.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of to be provided at contract award;

(2) Any order for a combination of items in excess of to be provided at contract award; or

(3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.3 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least…

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