36C24423Q0164 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 2

542-23-1-5018-0004

36C244

Department of Veterans Affairs Network Contracting Office 4 Regional Procurement Office East 1010 Delafield Road Pittsburgh PA 15215

36C244

Department of Veterans Affairs Network Contracting Office 4 Regional Procurement Office East 1010 Delafield Road Pittsburgh PA 15215

To all Offerors/Bidders

36C24423Q0164

01-13-2023

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: February 1 , 2023 at 10:00am EST

See CONTINUATION Page

X 1

Solicitation Amendment 0002 is issued to extend the close date, provide revised SOW, schedule and to answer questions.

1. The close date for this solicitation has been extended to February 1, 2023 at 10:00am est.

2. Revised SOW is included in this document.

3. Revised schedule is included in this document.

4. Contractor questions is included in Attachment C.

5. Contractor is required to sign and return this amendment with Section I Administrative as directed by the addenda to FAR 52.212-1.

All other terms and conditions remain unchanged.

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1,000.00 JB ____________

Legionella Testing IAW SOW 3.2 Contract Period: Base POP Begin: 02-10-2023 POP End: 02-09-2024 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services PRODUCT/SERVICE CODE: F103 - Environmental Systems Protection - Water Quality Support

120.00 JB ____________

Legionella Testing Retest IAW SOW 3.5 Contract Period: Base POP Begin: 02-10-2023 POP End: 02-09-2024 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

5.00 JB ____________

Legionella Testing Retest PCR Method IAW SOW 3.5 Contract Period:

POP Begin: 02-10-2023 POP End: 02-09-2024 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Legionella Testing IAW SOW 3.2 Contract Period: Base POP Begin: 02-10-2024 POP End: 02-09-2025 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Legionella Testing Retest IAW SOW 3.5 Contract Period: Base POP Begin: 02-10-2024 POP End: 02-09-2025 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Legionella Testing Retest PCR Method IAW SOW 3.5 Contract Period:

POP Begin: 02-10-2024 POP End: 02-09-2025 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Legionella Testing IAW SOW 3.2 Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Legionella Testing Retest IAW SOW 3.5 Contract Period: Base POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Legionella Testing Retest PCR Method IAW SOW 3.5 Contract Period:

POP Begin: 02-10-2025 POP End: 02-09-2026 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and

Services

Legionella Testing IAW SOW 3.2 Contract Period: Base POP Begin: 02-10-2026 POP End: 02-09-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Legionella Testing Retest IAW SOW 3.5 Contract Period: Base POP Begin: 02-10-2026 POP End: 02-09-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Legionella Testing Retest PCR Method IAW SOW 3.5 Contract Period:

POP Begin: 02-10-2026 POP End: 02-09-2027 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Legionella Testing IAW SOW 3.2 Contract Period: Base POP Begin: 02-10-2027 POP End: 02-09-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Legionella Testing Retest IAW SOW 3.5 Contract Period: Base POP Begin: 02-10-2027

POP End: 02-09-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

Legionella Testing Retest PCR Method IAW SOW 3.5 Contract Period:

POP Begin: 02-10-2027 POP End: 02-09-2028 PRINCIPAL NAICS CODE: 541380 - Testing Laboratories and Services

GRAND

TOTAL

Statement of Work for:

Legionella Sampling, Analysis, and Reporting Service

Coatesville VA Medical Center

1.0 General Intent: Contractor shall furnish all certificates, services, materials, labor, supervision, management, management support, transportation, supplies, and equipment required to provide water sample collection and analysis of the Coatesville VAMC drinking water system for

Legionella Bacteria.

2.0 Objective: The purpose of this service contract is to be compliant with the following and they are all listed in the attachments in 7.0:

2.1 Lab certifications and conditions as detailed by the Center for Disease Control (CDC)

2.2 VA Directive 1061 on Legionella

2.3 VISN 4 guidance on sampling

3.0 Scope:

3.1 Testing

3.1.1 The Coatesville VAMC shall provide the contractor with information on the various sampling points that will be tested.

3.1.1.1 Some samples will be collected at random locations from areas occupied by overnight patients. These locations will be provided upon arrival on sampling day by the Government.

3.1.1.2 Ice machine water dispensing will always be sampled in addition to a variety of other areas including drinking fountains, sinks, and showers.

3.2.1 The contractor shall collect 20 samples (10 hot and 10 cold) quarterly in typically the following buildings: 1 (currently under construction), 4 (currently under construction), 6, 7, 8 (currently empty and being used as a COVID ward for an outbreak), 9, 10, 12, 17, 39, 59, 138, 138E (currently empty and being used as a COVID ward for an outbreak), and four samples from the cooling tower in building 17.

3.2.1.1 Ten hot/ 10 cold samples each from building #1 (currently under construction).

3.2.1.2 Ten hot/ 10 cold samples each from building #4 (currently under construction).

3.2.1.3 Ten hot/ 10 cold samples each from building #6 A/B

3.2.1.4 Ten hot/ 10 cold samples each from building #7 A/B

3.2.1.5 Ten hot/ 10 cold samples each from building #8 A//B (currently empty and being used as a COVID ward for an outbreak, but will still be tested)

3.2.1.6 Ten hot/ 10 cold samples each from building #9A

3.2.1.7 Ten hot/ 10 cold samples each from building #10

3.2.1.8 Five hot/5 cold samples from building #12

3.2.1.9 Four from BLDG 17 Chiller Plant (when operational)

3.2.1.10 Ten hot/ 10 cold samples each from building #39 A/B

3.2.1.11 Ten hot/ 10 cold samples each from building #59 A/B

3.2.1.12 Ten hot/ 10 cold samples each from building #138 A/B

3.2.1.13 Ten hot/ 10 cold samples each from building #138 East (currently empty and being used as a COVID ward for an outbreak but will still be tested).

3.2.2 Additional testing/sampling sites may be required throughout the life of the contract. The schedule estimated quantities reflect potential expansion and/or additional testing points.

3.2.3 Contractor shall take all samples and transport to the fully accredited laboratory. Samples shall be transported to the laboratory within 24 hours of sample collection.

3.3 Testing Intervals

3.3.1 A total of one-hundred and ten (110) cold water samples and one-hundred and ten (110) hot water samples will be collected quarterly, for the regular buildings. These samples include the Chiller Plant (4 samples) and the Fire House (10 Samples) which are not temperature specific.

3.3.1.1 For routine quarterly Legionella 11731 ISO spread plate test method shall be used to identify Legionella pneumophila and non-pneumophila species (by L. pneumophila serogroup 1, 2-14 and non-pneumophila species).

3.3.1.1 Contractor to provide the following analysis for each sample at the time of collection (in addition to legionella):

3.3.1.1.1 Temperature

3.3.1.1.2 Residual biocide (chlorine)

3.3.1.1.3 pH

3.4 Testing Requirements

3.4.1 Contractor shall provide all materials and 250 ml plastic bottles for sampling.

3.4.2 Samples will be analyzed immediately for temperature and within acceptable timeline guidelines for chlorine residual and pH.

3.4.3 Cold sampling shall be conducted before the hot samples are taken for each location/testing area.

3.5 Retesting

3.5.1 For site retests (positive Legionella test results), Legionella Polymerase Chain Reaction (PCR) test kits in addition to the 11731 ISO spread plate method upon request from the COR.

3.5.1.1 Legionella 11731 ISO spread plate method for Legionella pneumophila and non-pneumophila species (by L. pneumophila serogroup 1, 2-14 and non-pneumophila species).

3.5.1.2 Polymerase Chain Reaction (PCR) culture test method for Legionella pneumophila and non-pneumophila species (by L. pneumophila serogroup 1, 2-14 and non-pneumophila species) shall be requested by the COR if necessary.

3.6 Reporting

3.6.1 Chain of Custody Requirements See reporting requirement 3.5.2

3.6.2 Reporting Requirements

3.6.2.1 The contractor will use the VA standardized reporting format that is formatted with and that can be easily downloaded into the VA Water Tool developed by CEOSH.

3.6.2.1.1 See attached for the reporting spreadsheet under paragraph 7.0

3.6.2.2 The report will list out all samples, locations, fixture type and results for temperature, chlorine residuals, pH and legionella results to be used by the VA to keep track of quarterly samples.

3.6.2.3 The contractor’s investigation and final report preparation shall be under the direction of an authorized representative of the laboratory that is well versed in sample collection and analysis of water samples for legionella bacteria.

3.6.2.4 The Contractor shall provide the written report within 30 days of sampling to the Coatesville VAMC COR, GEMS Program Manager. If the report is going to take longer than the 30 days an extension may be provided in writing by the COR or the CO.

3.6.2.5 A copy of CDC Elite and EMLAP Certificate shall be attached to each report.

3.6.2.6 The contractor will prepare a written report of its findings with recommendations for corrective action, if applicable, after all test results are collated, analyzed and summarized.

The report shall include the chain of custody.

3.6.2.7 Reports shall contain all the information found in the attached documents referenced paragraph 7.0.

3.7 Quality Control

3.7.1 The contractor shall have a Quality Control Program to ensure the requirements of this contract are provided as specified to include

3.7.1.1 A procedure for sample collection and storage of samples prior to analysis to preserve the integrity of the sample in accordance with CDC sampling protocol.

4.0 Emergency Services and other tests

4.1 Emergency Services for retesting will be covered in CLIN 0002, 1002, 2002, 3002, and 4002.

4.2 In the event there is a need for quarterly retesting, pricing will be used as found on the CLINS identified in 4.1 above and include a per sample charge and charge to collect and analyze the samples and prepare the report based upon using the sampling and time zero analytical method referenced in

3.4 above.

4.3 Prior to engaging in service under this paragraph the contractor shall obtain written approval from the CO (funds are not available on task order) or the Government POC/COR (funds are available task order). Email is an acceptable form of written approval. Any work performed without CO or COR/Government POC approval shall not be approved for payment and considered and Unauthorized Commitment. Testing shall be conducted IAW with rates found in the subject CLIN unless further discounts are applied.

5.0 Qualifications

5.1 Shall be certified by the Centers for Disease Control and Prevention (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) program.

5.2 Shall be able to determine if the Legionella detected in environmental samples is the species Legionella pneumophila serogroup 1 and 2-14

5.3 Shall be currently certified and enrolled in the Environmental Microbiology Laboratory Accreditation Program (EMLAP).

5.4 Shall be capable of concentrating water samples prior to plating the samples on selective media to increase the sensitivity of the assay.

5.5 Contractor Personnel shall be familiar with Method 334 and be certified as required by the Commonwealth of Pennsylvania. Additional information can be found at https://www.dep.pa.gov.

5.6 In addition, the contractor shall provide evidence of qualification when requested by the CO/COR to perform the requested services.

6.0 Other General information

6.1 Hours of Operation

6.1.1 Normal hours of work shall be Monday through Friday (excluding National Holidays), 0800 a.m. to 4:00 p.m. (0800-1600) unless other arrangements are made in advance with the COR.

6.2 Coordination

6.2.1 All site visits, inspections and testing shall be coordinated with the COR.

6.2.2 Consultation to the Coatesville VAMC on potential sources of contamination if sample results come back positive. All positive samples must be further identified as to the specific bacteria type and serogroup. Any positives as being pneumophila serogroup 1 and 2-14

6.3 Place of Performance

6.3.11400 Blackhorse Hill Road, Coatesville, PA 19320

6.4 Reserved

6.5 Security

6.5.1 All of the contractor’s personnel assigned to the performance of this contract are to wear a name badge to clearly identify company name and employee name, including a photograph of the employee.

6.5.2 Any contractor on VA grounds will check-in at the information desk and receive a “CONTRACTOR” badge/sticker prior to starting work.

6.6 Contractor/Government Furnished Equipment, Materials, and Information:

6.6.1 Contractor shall, at no additional cost to the Government, provide and maintain licenses, permits, vehicles, operators, equipment, and materials to properly handle, package, label, transport, and analyze water samples from the Coatesville VAMC.

6.6.2 Contractor is responsible for maintaining liability insurance for the duration of the contract.

6.6.3 The government will provide access for the Contractor to collect water samples.

6.7 Safety

6.7.1 Contractor will honestly disclose any COVID related symptoms and will immediately be turned away if they have any symptoms. COVID screening will occur at the screening area immediately upon entrance to campus.

6.7.2 Contractor shall wear a face covering at all times while on campus.

6.7.2.1 Surgical masks, N-95 masks, and cloth masks which cover the nose and mouth are all acceptable masks.

6.7.2.2 Refusal to wear a mask will be grounds for removal from campus.

6.7.2.3 Face shields and/or goggles are encouraged but not required.

6.7.3 Some of these locations could possibly house COVID positive patients or patients who are being monitored for COVID.

6.7.3.1 The contractor will be given proper PPE: gown, gloves, face shield, and surgical mask.

6.7.3.2 The contractor is expected to sample in every occupied building regardless of its COVID status.

6.7.3.3 Coatesville VAMC will provide an escort on any COVID positive floors in order to make sure that all COVID precautions are performed by the contractor, the patients, and Coatesville VAMC staff.

6.7.3.4 Sometimes the COVID status of a floor changes before prior notification can be given to the contractor. However, prior notification will be given if the floor is under precautions the day prior to testing.

7.0 Attachments

7.1 Building Samples Spreadsheet Template

7.2 Chiller Samples Spreadsheet Template

7.3 Tower Samples Spreadsheet Template

8.0 Task Orders

8.1 All work performed under this contract shall only be performed by the contractor via Government issued task orders award against the base contract.

8.2 The Task Order will include the line items, quantities and associated pricing. All pricing shall be determined directly from the base contract Pricing Schedule.

8.3 The Task Order will include the location of the work, and an effective start and ending dates for the period of performance.

8.4 Invoices will be paid upon satisfactory completion of all project-specific tasks, requirements, and acceptance. Individual purchase order numbers will be issued on each task order for invoicing purposes.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination

Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/

End of Document

Solicitation Amendment 0001 is issued to answer contractor questions, extend closing date, add revised SOW, and Schedule.